1. Organic Integrity
And Record Keeping

2. Record Keeping COR Standards: Section 4.4
4.4.1 The operator shall maintain records and relevant supporting documentation such as visual aids, maps, flow charts, concerning inputs and details of their use, preparation and transportation of organic crops, livestock and products. The operator shall maintain the organic integrity of the products and shall fully record and disclose all activities and transactions in sufficient detail to be easily understood and sufficient to demonstrate compliance with this standard.

3. Section 4.4.2
Records shall maintain it possible to trace
The origin, nature and quantity of the organic products that have been delivered to the production unit or operation
The nature, quantity and consignees of products that have the production unit
Any other information for the purpose of verification, such as the origin, nature and quantity of ingredients, additives and manufacturing aids delivered to the unit and the composition of processed products’
Activities or processes that demonstrate compliance with this standard

4. Audit Trail crop operations
Tracks the organic integrity of a product from its origin to the customer
From the farm to a broker/trader to the processor/manufacturer
Audit consists of:
Field histories , prior land use, accurate maps, field locations , field ID, acreage,
Field management, all field activities, dates, non GMO verification for purchased inputs
Seed used, seed search, non GMO verification
Harvest, records for organic and non organic, dates, amounts, fields, storage locations, buffer management
Storage, running inventory, source of incoming product from harvest, amounts in and out, removal of own seed
Transportation, truck clean out affidavits
Lot numbers, BOL’s
Sales, records for organic and non organic
Complaint log

16. Bill of Lading Date of Transaction Lot number Your name Buyers name
Certified by ( your certifying body )
Commodity
Quantity
Truck clean out affidavit
Signatures

18. Livestock Operations Management of breeding stock Market animals
Sales of live animals or edible product
Feed and supplements
Husbandry practices
Pasture history and Management of pastures
DMI Dry Matter Intake
Livestock audit trail , birth to butcher!

24. Brokers/Traders Document movement from the supplier to the buyers
Contracts, contract numbers
Lot numbers from suppliers
Scale tickets
BOL’s

25. Processor/handlers Receipt of raw product Flow though the facility
Sale of finished product
All operations must document the source of ingredients and or inputs used
Use of Lot #

27. Lot Number Example Lot number 18-Farm - B2- Wht- 04 Year 2018
Farm Farm name or your initials
B2 storage location
Wht Wheat
04 load number
Keep the lot number simple
Lot numbers are used for all field and storage records, sales and out going documents
Must be used on all weigh tickets, BOL’s, invoices, and TC’s

28. Invoices Your name Buyers name Commodity Lot number Quantity
Certified by your ( Certifying Body )

29. Audit trail
Ensuring the organic integrity though records of all activities
Performing an in/ out balance of inventory with supporting documentation

30. The documents and forms used with permission from
Global Organic Alliance
TCO Cert
Procert