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HDR Supervisor Induction Supervisor Framework and Roles
Professor Garry Allison 15 February 2018
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In this presentation… Overview of HDR process
Policies/Guidelines list & where to find them Roles/Responsibilities of supervisors & students Professional development for supervisors Professional development for students Support/Resources
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A vibrant and diverse HDR student body is a key component of any Research Intensive University
The quality of research training is an important indicator of reputation and standing
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HDR Student Cohort 1,500 total EFTSL (2349 Headcount)*
~ 44% of EFTSL is International ~ 90% of EFTSL is doctoral 251 Commencers in 2017 (down from 516 in 2016 – decrease mainly in domestic). Completions 343 completions in 2017 up from 307 in 2016 59% timely completions, within 4eftsl for doctoral; 2 eftsl for masters *Full year 2017 data extracted from BI tool 23 January 2018
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Overview of the HDR Process - Stage 1:
Internal school / area - review Oral presentation (open +2 staff reviewers) Reviewed by 2 Faculty researchers Application for Admission Application for Candidacy Enrolment Proficiency English Language Assessment (PELA) Research Integrity Training Turnitin Ethics Clearance
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Overview of the HDR Process: Stage 2
Research and Writing of Thesis Annual Progress Reports International Sponsored Students Reports
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Milestones – to be introduced
Candidacy Written Oral Confirmation Oral confirmation tasks completions Pre-submission Thesis Defence Oral Footer text - slideshow title
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Australian Code for the Responsible Conduct of Research
Part A: Principles and Practices to Encourage Responsible Research Conduct; Management of research data and materials Supervision of research trainees Publications and dissemination of research findings Authorship and peer review Conflict of interest Collaborative research across institutions Part B: related to Research Misconduct Breach of the code Complaints procedure Investigation and resolution of allegations
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Other Australian Guidelines to note…
Higher Education Standards Framework by TEQSA see chapter 4 ‘Research and Research Training’ Australian Qualifications Framework see levels 9 (Masters by Research) and 10 (Doctoral) ACOLA (Aust. Council of Learned Academies) – Review of Australia’s Research Training System International Education Association of Australia 3 separate guidelines – HDR students; managers; supervisors Footer text - slideshow title
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Curtin Policies, Rules and Procedures
Supervisors must be aware of, and adhere to, the following: Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research Supervision of HDR Students Policy and Procedures Essential Facilities for Higher Degree by Research Students Code of Conduct and Values and Signature Behaviours Research Management Policy Responsible Conduct of Research Policy Authorship, Peer Review and Publication of Research Findings Policy and Procedure Research Data and Primary Materials Policy These are still current and we are reviewing these for the new Milestones model.
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Scholarships Applications
New RTP scholarships Fee offset scholarship Living stipend (formerly APA) NEW RTP legislation “PhD’s are not FREE” Scholarships Applications Aust. Govt. RTP also allows for International Fee Offset and stipend CIPRS and CSIRS (Curtin funded for Internationals) Extensions – 3 years with extension. Not 4 years Setting up a scholarship Contact: Sharon Hinchliffe, Scholarships Manager Telephone: (08) Web: or go to Research Scholarships
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International Student Fees
Supervisors must be aware of: who is liable for fees how fees are calculated what happens if fees are not paid their role International Sponsored Student Unit (ISSU) Online fee information: Fees stop when the thesis is formally submitted to the thesis examinations – NOT when the student gives it to you. ($100+ per day) A thesis without approved examiners can not be submitted.
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Intellectual Property
As a general rule the University does not claim ownership of Intellectual Property created by Students There are several exceptions and all supervisors and students should consult the Ownership of Intellectual Property Policy and Procedures (under “I” for IP) or contact the IP team:
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Academic Integrity & Plagiarism
View the Management of Plagiarism Policy and Procedures via (Under “M”) View the Academic Integrity - Staff guidelines for dealing with plagiarism and the Flowchart Turnitin text matching software to assist students avoid plagiarism. HDR’S access via the Research Integrity unit on Blackboard Students submit candidacy proposal (before candidacy) and thesis chapters (before thesis submission) Students, not supervisors can submit & use their own account All incidences of plagiarism must be reported and entered into the online “Plagiarism Recording System”
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Australian Autonomous Sanctions
Universities must comply; Is in addition to UN Sanctions DFAT Sanctions Australia Group Control List Defence and Strategic Goods List DFAT permits must be lodged by Bronwyn Bartsch, CI See Curtin’s webpage Autonomous Sanctions Sanctioned Countries: Eg, Syria, Russia Sanctioned Services - Technical advice, assistance or training if it assists with, or is provided in relation to the following activities Military activity An activity involving the supply, sale transfer, manufacture, maintenance or use of an export sanctioned good
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Defence Trade Controls Act
The Defence Trade Controls Act 2012 (the Act) regulates the intangible supply of technologies listed in the Defence and Strategic Goods List (DSGL) to ensure that sensitive technologies are controlled in Australia’s strategic, security and foreign policy interests (Department of Defence 2013). The DSGL covers defence and related goods, and dual-use goods and technologies. Intangible supply includes transferring DSGL technology by , facsimile, the internet, or providing remote access via a server (Department of Defence 2013). Variations to the Act - dual-use goods See ORD Defence Trade Control Act webpage
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Roles & Responsibilities…
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Supervisor’s Role Supervisors are very important in
Maintaining links with the professional and/or practice base of the discipline Providing a role model and/or mentor role to students Providing a mentor role to newer supervisors Maintaining quality for Curtin in research training
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Supervisors Responsibilities
Provide advice and assistance on student’s research project Meet / contact regularly with students (~every week) Provide constructive feedback on progress (Milestones) Facilitate training in techniques as needed Complete APR for each student (milestones into the future) Read carefully all written work and provide feedback Be alert to full-time scholarship students overloading with paid work Engage in conversations regarding research integrity
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The Aust. Code says… “Researchers and supervisors must ensure that the role model they provide to junior colleagues is positive and conducive to a research culture of excellence, integrity, professionalism and mutual respect.” SV’s oversee/guide all stages of the student’s research including Identifying the research objectives and approach Obtaining ethics and other approvals Obtaining funding Conduction the research Reporting research outcomes
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Professional Conduct – institutional / legislation
Ensure that confidentiality of student grades is maintained at all times. Ensure that all contact with students is undertaken in a professional and equitable manner and complies with all University protocols, policies and procedures and relevant, appropriate legislation. Meet Occupational Safety and Health, anti-discrimination, equal opportunity and other legislative requirements in accordance with the parameters of the position.
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Things you need to know (& understand & enact)
Policies/Procedures that all academics are required to be comprehensively cognisant of, include: Conflict of interest; Plagiarism; Grievance resolution; Student appeals; Risk management; Discrimination and harassment prevention; Prevention and management of bullying. Authorship, Peer Review and Publication of Research Findings (Full copies available at Responsible Conduct of Research; Research Management Cultural diversity; Inclusive language; Gifts and benefits;
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Possible Issues that supervisors should watch out
Special Needs for International Students (Culturally and Linguistically Diverse) Possible Issues that supervisors should watch out Distinctive learning styles of students Conflict between supervisor expectations and student intentions New students try to find a place in the midst of Discipline-based cultures and Institution-based cultures Some cultures support hierarchical structures of supervision Some students hate to do teamwork: simply because this is not in their culture Definition of what is independent research Research Ethics…what is it? Lab Safety…not many have heard of this! See also International Education Association of Australia - 3 separate guidelines – HDR students; managers; supervisors
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Register of Supervisors
Purpose: to assist in the promotion of good supervisory practice and to assist in identifying those staff of the University eligible to be Supervisors of HDR students. Criteria: Be research active and have published in your area Have taken steps to develop good supervisory skills and maintain a knowledge of Curtin HDR policies, procedures and guidelines Have successfully completed the Research Integrity Module Two levels – Level 1 and Level 2 Level 1 supervisors will have had a successful supervisory experience Cont’d over…
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Register of Supervisors cont’d
Register of Supervisors of Higher Degree by Research (Applications - Schedule A (Entry); Schedule B (Renewal) List of Registered Supervisors: Inclusion of your name and the level of supervision is compulsory for supervising HDR students. Future students can search the list by supervisor name, discipline or enrolling area. Questions to as: Am I on the register? At what level can I supervise? How much time do I have? In what areas can I supervise? Contact: Footer text - slideshow title
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Preparation for Supervision - other resources
Supervision of HDR Students Policy and Procedures Guidelines for Establishing the Higher Degree by Research Supervisory Relationship Guidelines for Supervisor Load Limits Today’s slides: HDR SV Induction Handouts Upcoming Seminars and training incl. Notes & iLectures Resources for HDR Staff incl. Information for Thesis Committee members Resources for HDR students (helpful for SVs too) Cont’d over…
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Preparation for Supervision cont’d
GRS Website incl. Forms & Student policies and procedures Applying for Candidacy (includes Guide for students and proposal examples) fIRST website - ‘for Improving Research Supervision and Training’. Free to use. Includes:- online activities to develop your expertise as HDR supervisors tools, case studies, a bibliography and links to other relevant websites. Managed by Australian Council of Graduate Research.
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HDR Students - Rights Equity: all students should receive equitable advice and instruction Quality: all students should receive high quality teaching and learning experiences that are delivered professionally Access: all students should have reasonable access to advice and support throughout their program The student is here to obtain a Doctoral Qualification through a meaningful and valued research training experience.
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Student Responsibilities
HDR Students are bound by either Rule 10 (Doctoral) or Rule 11 (Masters by Research) ALL students have responsibilities under the Student Charter, and are expected to: Inform themselves of, and comply with, all relevant laws, University Statutes, rules, by-laws, the University’s Guiding Ethical Principles, policies and procedures relating to their rights as a student. Participate constructively in the learning experience. Cont’d over…
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Student Charter (continued)
Be aware of course requirements and their individual academic progress. Behave in an appropriate manner within the learning environment, showing respect for both staff and fellow students at all times. Use University facilities and services in an honest and responsible manner. Recognise that cheating, plagiarism and fabrication or falsifications of data are not acceptable. Embrace and recognise diversity. Adhere to the proper use of copyright material.
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Doctoral Graduate Attributes
Aust. Qualifications Framework - Graduates of a Doctoral Degree will demonstrate the application of knowledge and skills: with intellectual independence with initiative and creativity in new situations &/or for further learning with full responsibility and accountability for personal outputs to plan and execute original research with the ongoing capacity to generate new knowledge, including in the context of professional practice
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The first meetings Set expectations early – discuss during first few meetings Getting started: Desk/lab space/computing needs , library, research funds Meetings How often/where/who attends Candidacy Timeline/Facilities/Budget/research integrity training on Blackboard/Turnitin checking Student responsibilities Reporting/rules/leave Supervisor responsibilities Reporting/feedback/leave Ethics: Is approval needed ? Forward planning Plan/Back-up/conference and publication timeline/authorship Thesis Examination Graduation and Employment
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Make the most of meetings
Regular meetings Documentation of: - Benchmarks and milestones - Student Progress - Delays/Unusual Incidents - Complaint resolution Example supervision meeting agenda from iThinkwell Communication with Thesis Committee members Review Student Status Lack of Progress….raise alarm bells ASAP.
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Remember – Life happens
Let students know if your meeting schedule will be disrupted due to: Conference; Teaching commitments; Grant writing etc. Holidays; Health issues; LSL If away for more that a few weeks, make sure alternative supervisor nominated Ensure student lets you know about issues and problems affecting progress Encourage them to detail in Annual Report
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Collaborative Opportunities for HDR Students
Next 5 slides… AWARE group - 5 WA universities) eGrad School - 5 ATN universities Publons Academy for Peer Review online module Industry Mentoring Network in STEM (IMNIS) Three Minute Thesis (3MT) – Asia-Pacific competition run by UQ Footer text - slideshow title
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AWARE Advancing West Australian Research Education
all 5 WA uni’s (Students can subscribe for upcoming events/joint workshops) InSPiRE = Inter-Uni Summer school for Postgrad Research Excellence: Up to 5 days per year - providing networking opportunities and professional development ResBaz – 3 day workshop on research software tools run by Curtin Institute for Computation and supported by AWARE. Hosted by Curtin in Feb 2017; UWA to host 2018 iPREP provides 6-week industry project experience with stipend for students under examination
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e-Grad School (eGSA) Offered by ATN uni’s www.egradschool.edu.au
9 Online modules in 3 pathways – Advance; Lead; Engage career-enhancing skills and knowledge 5 weeks duration, 2-3 hours per week moderated Advance Critical and Creative Thinking Global Sustainability Practice-led Research in Creative Arts, Media and Design Lead Leadership and Communication Project Management Developing Your Career Engage Research Commercialisation Entrepreneurship Public Policy
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Publons Academy: Peer Review training online
HDR Students enrol here and Info for supervisors here Students prepare practice reviews, SV’s give feedback; receive certificate of completion Free for students and/staff Footer text - slideshow title
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IMNIS: Industry Mentoring Network in STEM
IMNIS run by ATSE GRS sponsoring 15 Curtin students - in Minerals and Energy program -12 months Students matched with an industry mentor (Perth based) Provides students with pragmatic advice, broad professional network, industry engagement; advice for industry career opportunities Monthly mentor/mentee meeting Five networking events in Perth Footer text - slideshow title
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3 Minute Thesis competition (PhD students)
Run each year across Australia and beyond Heats/Final held September. Winner goes to the Asia-Pacific final at UQ Enhance HDR student communication skills Good networking opportunity for HDR students Visit Curtin 3MT website and UQ 3MT
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Curtin Support/Resources for students
Within Schools/Departments/Institutes Heads of Area Postgraduate Coordinators Chairperson and Thesis Committee Members See also GRS Resources link – includes links to: Library (incl. Faculty Librarians) University Counselling and Health Services ORD Research Integrity (Ethics and Hazardous Materials) Health, Safety and Emergency Management Curtin Institute for Computation Student Guild and PG Students Committee (PG Mentor Program; Complaints; Student Assist; Financial support/grants Sub-departments (women; disabilities; internationals; indigenous)
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Previous seminars – Notes & iLectures
See list at Notes and iLectures page For HDR students HDR Orientation; Preparing Candidacy; Conflict resolution; Thesis preparation for Examination; Publishing Tips and Strategies; Turbocharge Your Writing; Presenting your Research with Confidence For HDR supervisors SV Induction; Managing student progress; Thesis examination process; SV Update; Exploring best practices in international supervision; Conflict Management. For all Authorship – Who writes the papers?
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Contacts for GRS Associate DVC, Research Training Staff Enquiries (Register of SV’s and non-student related queries) Prospective students/Application enquiries Current Student enquiries Thesis examination enquiries Training and Seminars enquiries Postgraduate Research Scholarships enquiries
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Questions?
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