1. Dana Heiberg, Senior Planner February 5, 2018
FY 2019 – FY Capital Improvement Program Staff Recommendation to the Planning Commission
Dana Heiberg, Senior Planner
February 5, 2018

2. Definition and Purpose
The Capital Improvement Program (CIP)
Financial planning document with a six-year schedule for a variety of public facilities and improvements throughout the town
The first year of the CIP is part of the annual operating budget, with actual funding for projects
“Out year” project amounts = a plan to support major project stages from concept through design and construction
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

3. Project Overview The proposed CIP contains 49 projects:
37 General Fund projects
12 Enterprise Fund projects
Most of these projects are on-going from the adopted FY FY 2023 CIP.
New project:
#34 Police Facility Security
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

4. Fully Funded or Completed Projects that no longer appear in the FY 19 – FY 24 CIP
General Fund
Herndon Parkway/Sterling Road Intersection
Town Support Facilities
Water and Sewer Fund:
Water Storage Tank Rehabilitation (scope incorporated within other projects).
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

5. Parks and Recreation
10 projects related to parks, trails and major recreation facilities; highlights:
Bready Park Tennis Courts - $55,000 in FY 19 and $345,000 in FY 20 to renovate the courts as well as the air structure, which is approaching 19 years of age. Replace inner membrane and convert lighting to LEDs.
Community Center Phase 5 – Design in FY 23 and construction in FY 24; total cost $4,325,000 with $4,225,000 in general obligation bond funding
Runnymede Park Nature Center - Design in FY 23 and construction in FY 24; total cost $2,950,000 with $2,650,000 in g. o. bond funding
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

6. Community Development
9 total General Fund Projects sponsored by Community Development (most projects implemented by Department of Public Works):
5 Street improvement Projects/Programs, with multi-modal approach.
East Elden Street: Major VDOT project with multimodal approach
3 Pedestrian/Bicycle improvement related Projects including Metrorail Pedestrian and Vehicle Access
Wayfinding Signs and Historic Markers
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

7. Public Works 15 General Fund Projects in total:
8 projects related to street and/or intersection improvements or traffic signals.
Large Vehicle Replacement Project/Program
Storm Drainage Project/Program
Buildings Major Maintenance Project/Program
Major Road Repaving program
Downtown Utility Relocation
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

8. Information Technology
Information Technology CIP Project:
Network infrastructure upgrades and end of life cycle replacements affecting Herndon Municipal Center, Town Hall, Community Center, Public Works Maintenance Facility, Golf Course
Funded by reserves of $330,000 with an additional $135,000 for FY 19
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

9. Police
Police Radio Equipment is project #33. Fairfax County is moving to an encrypted technology; the county is funding the central console for the Herndon Police; town covering other costs.
#33 funding: $211,000 in FY 19. Previous funding =$630,000; same total cost as in previous adopted CIPs
New project #34: Police Facility Security; funding in FY 19 at $192,000
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

10. Golf Course Fund
Herndon Centennial Clubhouse Expansion Phase Three Project
reserves supported concept
construction funding is To Be Determined for FY 22
renovation and expansion of existing structure built in 1980
Master Plan Improvements -Enhancements to teeing areas per the Golf Course Master Plan; Construction in FY 22
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

11. Water and Sewer Fund Infrastructure investments for the long term:
Water and Sewer Capacity Purchases make up about 70% of the capital project total proposed for the Water and Sewer Fund
Water Capacity Purchase in FY 19 at $6,500,000
Sewer Capacity Purchase in FY 20 at $32,000,000
These are planning estimates subject to specific agreements with the providers; revenue bonds are the anticipated funding source
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

12. FY 19 – FY 24 Proposed Funding Sources
Total for six year period for General Fund projects = $52,343,000 (includes reserves).
Total for General Fund projects for FY 19 = $7,876,000
Funding sources for all projects are shown in the draft CIP:
CIP reserves
General fund
Grant sources
General obligation bonds
Capital leases
Proffers or other contributions
Enterprise fund revenues (e.g. golf course, water and sewer) and revenue bonds (debt repaid by water and sewer fund revenues)
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

13. FY 19 – FY 24 Proposed Funding/Financing
Grant funding to support $26,017,000 for general fund projects. 49.7% of total $52,343,000.
General Fund to support $9,917,000 in project funding 18.9% of total $52,343,000.
General Obligation Bonds to fund Downtown Utility Relocation (reserves), Community Center Ph. 5 (FY 24), Runnymede Park Nature Center (FY 24), Downtown Arts Center (FY 20) and others; total for six years including reserves = $10,955,000.
*ALL FIGURES INCLUDE AMOUNTS IN RESERVES COLUMN AS WELL AS THE COLUMNS FOR FY 19 – FY 24
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

14. General Fund Bonding Capacity For Next Five Fiscal Years
(Based on Current Outstanding Bonds)
Fiscal Year
Total Debt Capacity
Outstanding
at end of Fiscal Year
Available after deducting 20% reserve
Total Available (without deducting any reserve)
Projected:
FY 2017
$29.8 M
$10.2 M
$13.6 M
$19.6 M
FY 2018
$30.2 M
$ 9.1 M
$15.1 M
$21.1M
FY 2019
$30.7 M
$ 7.8 M
$16.8 M
$22.9 M
FY 2020
$31.2 M
$ 6.5 M
$18.5 M
$24.7 M
FY 2021
$31.7 M
$ 5.3 M
$20.1 M
$26.4 M
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

15. FY 19 – FY 24 Proposed Funding Sources
Sources for Water and Sewer projects:
Operating Revenues and Availability Fees: $16,337,000
Water and Sewer Fund Revenue Bonds: $38,924,000
Fairfax County portion of CIP #45 Sewer Main Relining: $1,143,000
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

16. CIP total dollars by type of fund
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

17. FY 19 – FY 24 Sources –all funds/all projects
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

18. Alignment with the Comprehensive Plan
Major projects requiring debt are included in the adopted 2030 Comprehensive Plan such as:
Runnymede Park Nature Center
Community Center Phase V
Downtown Parking
Other major infrastructure CIP projects are necessary to support redevelopment per the Comprehensive Plan.
Significant CIP transportation projects:
Included in the Comprehensive Plan
Included in regional plans and programs
Supported by county, regional, state and federal grants
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation

19. Staff Recommendation FY 19 – FY 24 CIP
That the Planning Commission recommend the proposed draft CIP to the Town Manager.
Minor adjustments may be needed prior to Town Council review of the Town Manager’s proposed FY 19 budget.
February 5, 2018
Draft FY FY 2024 CIP - Staff Recommendation