1. National FFA Parliamentary Procedure Leadership Dev. Event
Dr. Jim Connors, PRP
CDE Assoc. Superintendent

2. Event Format Component Points Percentage Written Exam 200 20%
Minutes and Other Records Practicum 50 5%
Team Demonstration
500
50%
Oral Questions
100
10%
Team Problem Solving Practicum
150
15%

3. Written Exam 45 multiple-choice questions (No RONR)
60 minutes time limit
5 research questions
Direct quotes found in RONR
Page number only
30 minutes time limit
Covers basic parliamentary procedure, organization rules, etc.

4. Minutes & Other Records
Organizational minutes and other records
Treasurer Report
Officer Reports
Financial or Audit Reports
30 minutes
Scantron form scored electronically

5. Minutes & Other Records
Multiple-Choice questions.
Sample Meeting video.
Sample set of meeting minutes to review.
References
NAP Body of Knowledge Domain 2
RONR
Pages
Pages

6. NAP Body of Knowledge II. Domain #2 Minutes and Other Records
A. The proper content of minutes.
B. How a minutes approval committee functions.
C. How minutes are approved and amended before and after adoption.
D. The different types of records – including financial records – kept by an organization.
E. Take notes during a meeting and prepare minutes from them.
F. Approve and correct minutes.
G. Prepare a treasurer’s report.

7. Minutes Practicum Objective questions (correct answers)
Review NAP Body of Knowledge and RONR pages.
Have all members serve as Secretary to practice taking minutes.
What Was Done at the Meeting: A Guide to Minutes (NAP)
A Great Meeting Needs A Great Secretary! (NAP)

8. Team Demonstration President, Secretary, four team members
Local chapter item of business (main motion)
Assume a regular chapter meeting is in progress
“Is there any further business that should be presented to the chapter at this time?”
11:00 minute demonstration

9. Event Time 11:00 minute demonstration
2 pt. deduction for each second over 11:00
Digital clock counts up from time presentation begins.
No other visual warning is provided.

10. Item of Business Program of Activities Fundraisers Recreation
Refer to the FFA Manual and Student Handbook for ideas

11. Required Motions
Team members will each be assigned a specific required motion they must demonstrate.
The team will have to demonstrate 5 required motions.
2 subsidiary motions
2 incidental motions
1 privileged motion or a motion which brings an item back before the assembly

12. Sample Event Card Main Motion:
I move to hold an FFA basketball tournament.
Assigned Motions:
Amend………………………………………………Subsidiary
Lay on the Table……………………………………..Subsidiary
Point of Order………………………………………..Incidental
Division of the Assembly…………………………….Incidental
Recess………………………………………………..Privileged

13. Main Motion Must be the first motion presented. Exceptions
If rescind, reconsider or take from the table are “assigned motions”

14. Motions That Bring a Question Again Before the Assembly
Rescind
“I move to rescind the motion passed at our last meeting to go on a canoe trip.”
Reconsider
“I move to reconsider the motion passed earlier in this meeting to go on a canoe trip.”
Take from the Table
“I move to take from the table the motion to go on a canoe trip that was tabled at the last meeting.”

15. Motions That Bring a Question Again Before the Assembly
The assigned original main motion is to be the first item of business presented, unless, Take from the Table, Reconsider, or Rescind are required on the event card.
If any of these motions are on the event card, the team may choose to demonstrate the motion at the beginning of their demonstration OR at the end of the demonstration, after they have disposed of the original main motion. Points are only deducted if parliamentary error occurs or if event time requirements are violated.

16. Call for the Orders of the Day
Privileged Motion
Must be moved when another motion is pending.
Should NOT be the first motion demonstrated before the original main motion assigned on the card.

17. Call for the Orders of the Day
Scenario: At the December chapter meeting the motion to “pay for two chapter members to attend the Washington Leadership Conference” was postponed and made a Special Order for 3:00 pm during the January meeting.
Main Motion: I move to hold an FFA basketball tournament.
Assigned Motions:
Commit Postpone Indefinitely
Point of Order Division of the Assembly
Call for the Orders of the Day

18. Call for the Orders of the Day
Option A – Set Aside the Orders of the Day
Member: “I call for the orders of the day to take up the Special Order postponed at our last meeting to 3:00 pm today.”
Chair: The orders of the day are called for. Will the chapter proceed to the orders of the day? As many as are in favor of proceeding to the orders of the day rise, thank you be seated. As many as are against proceeding to the orders of the day rise, thank you be seated. There being 2/3 in the negative, we will not proceed to the orders of the day.” (RONR, p. 223)

19. Call for the Orders of the Day
Option B – Handle the Special Order
Member: “I call for the orders of the day to take up the Special Order postponed at our last meeting to 3:00 pm today.”
Chair: “The orders of the day have been called for. It is now 3:00 pm. The Special Order postponed from the last meeting was to “Pay for two chapter FFA members to attend the Washington Leadership Conference.” (RONR, p. 191)
Is there any discussion? Seeing none, all those in favor of the motion say “Aye” All those opposed to the motion say “No”

20. Division of a Question
I move that the chapter sponsor a teacher appreciation breakfast during National FFA Week and purchase a gift for all teachers at the school. (2015 Semi-Finals)
If Division of a Question passes there are 2 main motions pending
Motion A: Sponsor a teacher appreciation breakfast during National FFA Week.
Motion B: Purchase a gift for all teachers at the school.
Debate would be scored on both motions.
Never observed a team pass Division of a Question.
If passed, team must handle both motions.

21. Appeal Incidental motion Debatable unless
Relates to indecorum or a transgression of the rules of speaking.
Relates to the priority of business; or
Is made when an undebatable question is immediately pending.

22. Suspend the Rules Incidental Motion Vote required
Majority vote for chapter standing rule.
2/3 vote for parliamentary rule.
Rules that have their application outside of the session which is in progress cannot be suspended (RONR p. 264, ll )

23. Suspend the Rules
I move to suspend the chapter standing rule that does not allow freshmen from serving on committees.
I move to suspend the chapter standing rule that requires all motions to be submitted in writing.

24. Motion Primers Topics NAAE Communities of Practice
Call for the Orders of the Day
Suspend the Rules
Reconsider
Raise a Question of Privilege
NAAE Communities of Practice
Parliamentary Procedure

25. ? ? ?
Oral Questions ?
Each member is asked a specific question that relates to their assigned motion.
The Chair is asked a question relating to his/her responsibilities, handling motions, debate, etc.
Clarification questions
Questions to clarify the team’s demonstration ?

26. Team Problem Solving Practicum
All 6 team members
Copies of RONR
Electronic copy of RONR for cutting and pasting quotes.
Real world parliamentary problem to solve.
Determine correct solution to problem.
Find references in RONR to support solution.

27. Preparing Winning Parliamentary Procedure Teams

28. Hints (How to WIN) DO NOT
Pass the main motion and introduce another main motion that is not related to the topic.
Fail to perform an assigned motion
Fail to complete 5 additional motions
Go over the time limit (11:00)

29. Hints (How to WIN) DO Have every member debate at least 4-5 times.
Answer questions as concisely and clearly as possible.
Ace the exam and minutes practicum
STUDY, STUDY, STUDY

30. Team Preparation Event Rules Event Components
Give each member a copy of the rules and review them.
Event Components
Exam
Minutes Practicum
Demonstration
Oral Questions
Team Problem Solving Activity

31. Exam Preparation Every member should have a copy of RONR.
Assign specific sections for study
Subsidiary motions
Privileged motions
Incidental motions
At least once per week give the team a practice test.

32. Demonstration Preparation
Start at least 2 months prior to first contest.
Meet at least twice/week for one hour.
Practice 1-2 demonstrations each meeting.
Advisor should prepare main motion and assigned motions.
Advisor should ask oral questions after each demonstration.

33. Parliamentary Procedure Resources
National Assoc. of Parliamentarians (NAP)
American Institute of Parliamentarians (AIP)
Society for Ag Ed Parliamentarians (SAEP)
Dr. Daniel Foster – Penn State
Dr. Jim Connors – Univ. of Idaho