1. Building Coordinators
Meeting
November 9, 2017 President’s Dining Room
Bernhard Center

2. Agenda Welcome – Pete Strazdas
Introductions of new building coordinators
Topics for discussion
Project Process Overview – Ron Robyn
Architecture/Interior Design – Eleonora Philopoulos
Engineering – John Seelman
Construction –John Koestner
Furniture Website – Eleonora Philopoulos
Snow Removal – Mark Frever
Q & A

3. Introduction of New Building Coordinators

4. Facility Project Process
PATHWAY TO SUCCESS – MEETING CLIENT EXPECTATIONS

5. Overview of the Process
Client
Involvement
& Approvals
Project Request
Design
Construction
Closeout
Project Manager Throughout Entire Project

6. Client Responsibilities
Provides input on project scope, schedule and budget
Scope: Communicate project objectives
Schedule: Provide schedule preferences and constraints
Budget: Provide funding for design and construction
Identify stakeholders, end users and ultimate decision makers
Identify client single point of contact who ensures appropriate communication with project team

7. Project Manager Responsibilities
Communication
Permanent single point of contact
Facilitates all conversations with project resources
Keeps client informed of all major steps and phases throughout the project
Important and critical issues
Facilitates meetings in all phases of the project
Ensure compliance with approved project scope, schedule and budget
Ensure compliance with project process and project transparency

8. Project Request Start Project
Client submits a project request via FM website
FM assigns a project number and Project Manager
Initial consultation with project team
Project Scope, Schedule and Budget Range
 Design budget submitted to client for approval

9. Design Start Design A Design Lead will be assigned to each project
Client approval of design budget based on the proposed scope, schedule, and budget
Design Lead creates collaborative team to complete design per client requirements
Meeting client expectations
Design Lead coordinates presentation of design document drafts for client review
Client signs off on final design

10. Construction Start Construction
Client approval of construction budget and schedule
Project Manager coordinates construction process
Meeting client expectations
Project Manager keeps client fully informed and involved throughout project
Client signs off at substantial completion of project with a punch list

11. Closeout Finish Project Punch list items completed
Final review of project success
Client Feedback survey
CELEBRATION!

12. Tracking Milestone Dates
Process Step
Date
o Client request
o FM assigns project manager (PM), project number and informs client via
o PM initial consultation on scope, budget and schedule
PM meets with engineering and architecture to create project team
o PM receives approved design budget from client
o Client and project team complete design
o PM receives design approval from client
PM develops budget for construction phase
o PM receives approved construction budget from client
Construction of project  finished construction
o Client signs off at substantial completion with a punch list
Track & Measure
Client Involvement & Approvals

13. Furniture Website

14. Snow Removal

15. Questions?