1. Capital Planning Advisory Group April 11, 2018
Each presentation should be summarized with the following:
(Plan/Do) Where are we?
(Check) What have we been doing that is working? How do we know?
(Act) What is not working? (discuss plans to revise or redirect)

2. Agenda Welcoming activity Status update
FY 19 Capital Improvement Plan – Staff Recommendation
CPCAG next steps
Small group activity
FY 19 Capital Improvement Plan discussion and feedback
Welcoming activity –
Discuss with a shoulder partner what attributes you feel need to be present for a student to feel valued.

3. Capital Planning Community Advisory Group
Roles & Responsibilities
Represent various stakeholder perspectives on Capital Improvement Priorities
Give feedback on the district’s efforts to create a safe and welcoming environment for all students
Provide guidance and input on current and future school design models
Evaluate staff proposal for $20M planned FY 2019/20 capital improvement recommendation
Connect with other MPS parents, students, school and district staff

4. FY 2019/20 Capital Planning
Reduced planned investment for 1-year - $20M improvements
Capital Plan Community Advisory Group Input
What are the priorities for investment?
How does a facility support kids feeling valued?
Design standards and gap analysis
Maximize or optimize?
Emerging priorities
Gender neutral bathrooms
Adequate support spaces for programs
Equitable athletic and physical education facilities across district
Flexible learning spaces
Performance spaces

5. FY 2018/19 Capital Planning Priorities
Are these the same for FY 2019/20?
Modernize Safety & Security Systems
Renew existing Facilities
Improve Facilities for Culinary & Wellness
Air Condition Buildings
Planning

6. Current Priorities, Design Standards and Investment needs
Improve Facilities for Culinary & Wellness
Renew existing Facilities
Kitchen upgrades – schools
Lunchroom upgrades – schools
$57-116M investment
10-year LTFM plan
Year 1 of 3 year update to FCI in process
Estimated total deferred maintenance
Modernize Safety & Security Systems
Air Condition Buildings
Co-locate office & entrance – 56 schools
Expanded camera coverage – 32 schools
Intrusion alarms – schools
$108M investment
14 schools
$142 – 212M investment
Are these priorities still the ones that the board would direct Capital Planning to consider in recommending the FY plan?
$38B - $54B across nation of estimated deferred maintenance needs in the nations public schools. We estimate $ M at MPS, with a FCI of 17-26%
Council of Great City schools in 2014 summarized in a report on Reversing the Cycle of Deterioration in the Nation’s Public School system, numerous studies that have concluded students in substandard school buildings perform at lower levels than students in newer, functional buildings. Capital improvements have been shown to have a positive impact on student achievement.
HVAC / Indoor Air Quality
Lighting
Acoustics
Enrollment vs capacity (overcrowded schools)
Teacher satisfaction and retention
Student attitudes
Modernize Safety & Security Systems - Crime Prevention Through Environmental Design (CPTED) –
Natural Surveillance: People are less likely to commit crimes if they feel they are being observed. Natural surveillance involves the designing of features to maximize the visibility of areas that should be observed.
Access Control: Limiting and regulating entrances reduces opportunities for crime and allows for more efficient screening of persons entering a facility.
Territoriality: The clear delineation of space creates a sense of ownership for legitimate users (staff and students) and creates an environment where intruders are more likely to standout

7. FY 19 Capital Improvement – Staff Proposal
Student safety projects
$9,731,588
Power factor correction
$200,000
Lunchroom/Kitchen renovations
$3,000,000
Condensing summer boilers
$510,000
Program improvement allowance
$130,000
Small capital funding
$1,500,000
North Field
$4,228,927

8. FY 2019/20 Planning Timeline Feb 28 Mar 12 Apr 11 May 8 Jun 12
First Advisory Group Meeting
Overview & Initial Proposal
Second Advisory Group Meeting
Receive & discuss feedback
Third Advisory Group Meeting
Finalize Recommendations
Board First Reading
Board votes on final plan
Feb 28
Mar 12
Apr 11
May 8
Jun 12

9. Additional Process Improvements
Continued work with Capital Planning Community Advisory Group
Update Educational Adequacy framework
Capital Planning Equity Model for Investments
Identify and measure Capital Planning and Construction Management KPI’s

10. FY 2019/20 and Beyond
Community Engagement and Equity Considerations core guiding principles
Update and maintain
10-year Capital Renewal Plan
Propose FY 2019/20
Capital Improvement
Transitional Plan
Five-Year Capital Plan
Informed by Comprehensive Districtwide Assessment