1. Serving As Chapter Treasurer
Spring 2018

2. Tools to Assist

3. Treasurer’s Monthly Report to Chapter
Report is given at the first meeting of each month
Secretary keeps the monthly reports from March 1-February 28/29 in her files
Treasurer should make a copy to keep for reference
Used during the audit of the Treasurer’s ledger
Matches the Form IRS-LC that must be completed each March

4. Retention Record
All financial information, Annual Reports and IRS-LC forms must be kept for six years
Create a file for each year’s documents for easy reference
Advise your chapter president and vice president where these materials are located
Only the current ledger, checkbook, treasurer’s report and roll book go to chapter meetings
If it isn’t on the list…PURGE!!

5. Fill and Print form posted to the Oregon State website
Treasurer’s Remittance Form
Accompanies all chapter contributions to International and Oregon projects
Fill and Print form posted to the Oregon State website
Updated often… Do not print multiple forms
Double check your accuracy if not using the Fill and Print option
DO NOT use for contributions made by individuals

6. Chapter Budgeting: Contributions
All Oregon Charitable Trust projects: Oregon Cottey Scholarship, Oregon Marguerite Scholarship, Oregon Scholarship, Oregon Education Fund (Undesignated)
All International projects: ELF, IPS, PCE, PSA, STAR
P.E.O. Foundation: Undesignated, 150 Fund, Individual Chapter Foundation Fund
Cottey College
Chapter Scholarships

7. Chapter Budgeting: Chapter Operating Expenses
State and International chapter assessments: International Local Chapter Resource Fee ($25), Oregon Official Visit/Area Workshop Fee ($60), State Convention Fee ($20), International Convention Fee ($40)
Reciprocity dues
Postage, Supplies, Bank fees
Yearbook printing
Social, Courtesy
Travel expenses for chapter delegate to state convention
Savings for state convention hostess committee obligations
Cash donations to non-P.E.O. projects or education recipients

8. Special Contributions
Honorariums
Memorial Contributions
Oregon Named Scholarships (minimum $500)
International Partners in Peace ($500)
P.E.O. Scholar Award Laureate Chapter ($500)
Named PCE Grant ($3000)

9. Annual Dues Begin collecting dues early
Consider adding a line in your yearbook in January “Time to Pay Dues”
Be especially loving when contacting non- attending members; ask for an update you can share with the chapter
Enlist the assistance of chapter sisters who are closer to a non-attending member
Consider asking the chapter to pay the dues for a member with health or financial concerns
Create a chapter policy regarding the payment of dues by members initiated or reinstated between January and March

10. Annual Dues Report Do Wait until March 1 to mail the report
Check with Corresponding Secretary about # of active members, initiates & reinstatements
Understand the difference between “Transfer” and “Reinstatement”
Date your dues check February 28/29, 20__ regardless of when it is written
Keep a copy for your records

11. Accounts for all money in and out of the chapter
Form IRS-LC
Accounts for all money in and out of the chapter
Keep detailed records throughout the year
Separate deposit types eg. dues, goods sold, donations
Double check your math
Report the dues collected for the ensuing year
Explain the “Other” Receipts and Disbursements
Call your state treasurer if you have questions
Remember YOU are Treasurer until released by the State Treasurer.

12. P.E.O. International Forms
Emblem Order Form
Notice of Dues
Tax Status of P.E.O.

13. P.E.O. International Forms
General Liability Insurance
Insurance Certificate Request Form

14. Oregon State Website Chapter Forms
Named Scholarship Request
Individual Donation Form-International
Individual Donation Form-State

15. Enjoy your term in office
Enjoy your term in office. Remember your OSC Treasurer is only a phone call or away. She is there to assist you in every way possible and make your job easier. Call her anytime.
Thank You!!