1. 2019 MMC Safe Grad Parent Committee Call for Chairs & Volunteers September 17, 2018
WELCOME AND INTRODUCTION
THANK EVERYONE FOR COMING OUT

2. Agenda Safe Grad Overview Designated Driver Forms
Dinner Dance Overview & SGPC Responsibilities
Parent/Volunteer Overview
Miles Mac Support Staff
Past Committee Chairs
Responsibilities of Committee Chairs
Q & A
Sign-up

3. Safe Grad Concept Overview

4. Safe Grad – What is it?
Safe Grad is a plan to organize an enjoyable, accident and incident free graduation celebration
Safe Grad Manitoba sanctioned
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5. Safe Grad Parent Committee
Who are we? A group of grad parent volunteers responsible for the planning and execution of the parent responsible portion of Safe Grad
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6. Safe Grad – Rules Grads and their guests are not allowed to drive
No one under the age of 18 is allowed to purchase, possess or consume alcohol
SAFE GRAD MANITOBA IS AN ORGANIZATION GOVERNED By THE MANITOBA ASSOCIATION OF SCHOOL TRUSTEES
SCHOOLS AND PARENT COMMITTEES APPLY TO HOLD A SAFE GRAD. We MUST UPHOLD THE SAFE GRAD RULES IN ORDER TO BE COVERED BY MAST LIABILITY INSURANCE.
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7. Designated Driver Forms
Designated Driver forms will go out two months prior to Grad. All parent and designated drivers will be contacted to confirm information.
THE WAY TO ENSURE ALL GRADS DON’T DRIVE, IS HAVE THEM ARRANGE FOR A DESIGNATED DRIVER.
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8. Dinner & Dance Overview & SGPC Responsibilities

9. Important Date
2019 Safe Grad Dinner and Dance Friday, June 28th Canad Inns Polo Park 1405 St. Matthews Ave. 4:30pm Friday– 5:00am (Saturday)
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10. Grad Details
Dinner and Dance: Canad Inns Polo Park – Ambassador Banquet Centre Safe Grad Party: TYC Event Centre

11. Dinner and Dance Security Check-in of attendees and their baggage
Organized by student grad committee & school
Safe Grad Parent Committee is responsible for:
Security
Check-in of attendees and their baggage
Issuing wristbands for all attendees
Organizing Designated Driver drop- off/pick-up
Administering minor medical attention
Running the Fun Casino
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13. TYC Event Centre Security Baggage Designated Driver pick-up/ Check-out
Organized by Safe Grad Parent Committee
Safe Grad Parent Committee is responsible for:
Security
Baggage
Designated Driver pick-up/ Check-out
Minor medical attention
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16. Parent/Volunteer Overview & Responsibilities

17. Volunteer Responsibilities
No consuming alcohol the day of or during the event
Please communicate with Committee Chair any changes (e.g. shift time changes, availability)
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18. Volunteer Responsibilities
Do not book guest rooms at Canad Inns Polo Park the night of Safe Grad
Please dress in business casual clothes
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19. Miles Mac Support Staff
Monica Quiring
Michelle Williams (V-P)
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20. Past Committee Chairs will be available to provide guidance and support to new Chairs

21. Committee Chairs

22. 2019 Committee Chairs
Chairpersons – Lloyd Fridfinnson & Monica Woods Volunteer Coordinator – Security – Ticket Sales/Check-in –
THANK ALL THE PAST COMMITTEE CHAIRS

23. 2019 Committee Chairs
Phone – Medical – Designated Driver /Check-out – Fun Casino – Baggage –

24. Committee Chair Responsibilities

25. Safe Grad Committee Chair
Oversee all activities of a successful Safe Grad event.
Be an active member on all sub-committees & assist committees when required.
Facilitate communication with all committee Chairs.
Assist in maintaining master list of Safe Grad Volunteers.
Liaise between parents and MMC staff. Hold parent information meetings, provide information for MMC website, meet with school administration.
Complete Safe Grad Manitoba liability insurance forms.
Request budget items for all-night Safe Grad, with MMC staff liaison.

26. Volunteer Coordinator Chair
Compile & maintain a master list of volunteers for all Safe Grad Committees.
Assign volunteers to specific committees based on volunteer sign-up requests/preferences.
Distribute lists to committee chairs and update as required.
Be in attendance 4:30pm to 5:00am the day of Safe Grad to man volunteer check-in table.
Periodically report to the Chairperson.

28. Security Chair
Coordinate and facilitate a training session with security volunteers.
Coordinate volunteers to provide security in all areas of the Safe Grad event.
Coordinate security efforts with security staff at TYC.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate security efforts.
Periodically reporting to the Chairperson.

30. Ticket Sales/Check-in Chair
Coordinate & facilitate volunteer check-in training session.
Coordinate volunteers to assist in the distribution of tickets & collection of money with school during ticket sales in June.
Compile master check-in list, using school database, of Safe Grad attendees.
Coordinate check-in table volunteers at Safe Grad. Confirm attendees against guest list.
Coordinate volunteers to check ID for attendees over 18 years old and distribute wrist bands.
Be in attendance 4:30pm to 10:00pm the day of the Safe Grad to coordinate ticket sales efforts.
Periodically report to the Chairperson.

33. Phone Chair Compile the completed designated driver forms.
Coordinate and facilitate a training session with phone volunteers.
Have volunteers contact all Designated Drivers & confirm arrangements for drop-off and pick- up. Ensure DD contact information is current / correct.
Periodically report to the Chairperson.

34. Medical Chair
Coordinate and facilitate a training session with medical volunteers.
Ensure the existing medical kit is stocked and available.
Provide minor medical care at the event.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate ticket sales efforts.
Periodically report to the Chairperson.

35. Baggage Chair
Coordinate volunteers to collect and secure clothing bags during Safe Grad.
Manage phone charge station.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate baggage.
Periodically report to the Chairperson.

37. Designated Driver / Check-out Chair
Coordinate and facilitate a training session with Committee volunteers.
Compile DD list, showing all attendees and their DDs.
Coordinate volunteers to have DD check-out students and guests leaving Safe Grad.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate baggage.
Periodically report to the Chairperson.
(Volunteering for this committee does not mean you are signing up to be a DD.)

38. Fun Casino Chair
Consult with Ms. Quiring regarding the arrangements for the casino supply company and assist as necessary.
Contact and schedule volunteers.
Close at midnight.
Assist with silent auction.
Periodically report to the Chairperson.

43. Multiple Volunteer Roles
It is common to volunteer for more than one committee.

44. Important Date
2019 Safe Grad Friday, June 28th Canad Inns Polo Park 1405 St. Matthews Ave.
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45. Grad 2019 link on the Miles Macdonell School website.
KEEP CHECKING THE “GRAD 2015” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE.
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46. Committee Chair & Volunteer Sign-up
Be sure to turn in your volunteer form. Further inquiries:
KEEP CHECKING THE “GRAD 2019” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE.
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47. Questions?
DOES ANYONE HAVE ANY QUESTIONS?