1. USING PERKINS FUNDS FOR PROGRAM IMPROVEMENT
INSTRUCTIONAL WORKSHOP
March 2, 2017

2. TOPICS COVERED What is Perkins? How may funds be used?
What data can be used to support and validate planned activities?
What forms are submitted and why so much paper?
What is the timeline?

3. WHAT/WHO IS PERKINS? LOCAL BUSINESS AND INDUSTRY
Perkins legislation provides funds for
PROGRAM IMPROVEMENT
Perkins funds can only be used for CAREER TECHNICAL PROGRAMS
Requires DOCUMENTED input from
LOCAL BUSINESS AND INDUSTRY

4. BUSINESS’ ROLE
Provide information about changes and developments in technology, the labor market and the workplace that will have an impact on programs of the college.
Make suggestions that would improve occupational curricula and programs of the college.
Make recommendations that will foster closer cooperation, understanding and communication between the college and the business community.

5. DOCUMENTING INDUSTRY INPUT
Industry Advisory Committees
Meeting minutes (Must be in the CTEE Division office by April 24
May also make reference to employer surveys, industry studies, regional economic studies, letters from employers attesting that training is needed, job advertisements for positions in our service area, documented trends, applicable studies or data from licensing agencies or professional associations.

6. USING DATA-CORE INDICATORS
Skill attainment – GPA of 2.0 and above
Completions - Students receiving certificates and degrees
Persistence – Stay to the end or transfer
Employment - Jobs with high wages, military service, apprenticeship
Nontraditional Participation and Completion

7. CORE INDICATORS WHERE ARE THEY? WHERE IS THIS DATA FROM? (See handout)
HOW IT IS USED.
WHY IS IT IMPORTANT?

8. OTHER DATA PROGRAM IMPROVEMENT SURVEYS PROGRAM REVIEW
CHANGING LABOR MARKET
INDUSTRY INPUT

9. NINE REQUIREMENTS
Funded Programs Must Meet All Nine Requirements in the law.
Emphasis on “a program of study” and career pathways.
Definition
Incorporates secondary education and postsecondary education elements;
Includes coherent and rigorous content aligned with challenging academic standards and relevant career and technical content in a coordinated, non-duplicative progression of courses that align secondary to postsecondary education;
May include opportunity for secondary education students to gain postsecondary education credits through dual or concurrent enrollment programs or other means; and
Leads to an industry-recognized credential or certificate at the postsecondary level or an associate or baccalaureate degree.

10. THE RULES Carl D. Perkins Career Technical Education Act of 2006
EDGAR (Education Department General Administration Regulations)
OMB Circulars (Office of Management and Budget)
Circular A-87 Cost Principals – State and Local
Circular A-21 Cost Principals – Education Institutions
Circular A-133 Single Audit Requirements
Circular A-102 Grants and Cooperative Agreements with State and Local Governments
Circular A-110 Uniform Administration Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations

11. USE OF FUNDS
ALL activities must adhere to the REQUIREMENTS outlined in Section 135(b) of the Act.
Proposals MUST address ALL nine requirements – whether or not you are using Perkins funds for activities.

12. BASIC CRITERIA Expenditures MUST: Meet the purpose of the Act
Be necessary and reasonable
Expenditures may NOT:
Be used for general purposes
MAINTAIN existing programs
SUPPLANT general funds

13. SUPPLANTING Definition of Supplanting
 Districts cannot use Federal Funds to pay for Services, Staff, Programs, or Materials that would otherwise be paid with State or Local Funds
 Always ask: “What would have happened in the absence of federal funds?”
Examples: general classroom supplies, on going services (Maintenance Agreements, etc.) general staff.

14. SUPPLANTING CCCCO issued further guidance in a directive; May 1, 2015.
Emphasized the “Three Year Rule.”
Inception plus two years of funding.

15. SUPPLANTING
“WHEN THE SAME SERVICE OR ACTIVITY HAS BEEN FUNDED FOR THREE CONSECUTIVE YEARS, AS OF THE FOURTH YEAR THE ACTIVITIES WOULD BE CONSIDERED MAINTAINING/SUSTAINING EFFORT AND THEREFORE NOT AN ALLOWABLE EXPENSE”.
“ANY APPLICATION THAT DOES NOT MEET THE COURSE AND PROGRAM IMPROVEMENT REQUIREMENTS OR THE THREE YEAR RULE DEFINED WITHIN THIS MEMO WILL NOT BE APPROVED”.
System Office Memo CEP 15-03

16. REQUIRED USES OF FUNDS 1
Funded programs MUST meet ALL nine required uses 2
You MUST have an emphasis on a “program of study” 3
Evaluate, prove linkages, have current LMI
A program of study is a comprehensive, structured approach for delivering academic and career and technical education to prepare students for postsecondary education and career success.

17. EXPENSES THAT SUPPLANT
INELIGIBLE USES
Student expenses or direct assistance to students
Entertainment
Awards and memorabilia
Individual memberships or memberships to organizations that lobby
College tuition, fees or books
Fines and penalties
Insurance/self insurance
Audits
Contributions and donations
Contingencies
Facilities construction/maintenance and furniture
Alcohol
Fund raising
General Administration
General Advertising
Maintenance, supplies and repair
EXPENSES THAT SUPPLANT

18. TRAVEL Travel to professional conferences is permissible
Exceptions/Restrictions
Generally within the State of California. Out-of -state with prior permission of the System Office.
If traveling by car, reimbursement will be at the cost of a round trip, coach class airline ticket to that destination.
Standard per diem rates apply for food (must have original itemized receipts); no alcohol.

19. SUBMITTING A PROPOSAL 1
EVALUATE DATA Core Indicators (using the 6 digit TOP Code), LMI, Institutional Review, Industry) 2
Determine needed improvements (Where are the deficiencies?) 3
What activities? How long will it take to implement? How much will it cost? How and when will you measure the effectiveness of what you’ve done?

20. PROPOSAL CHECKLIST 1
COMPLETE THE APPLICATION 2
COMPLETE THE TECHNOLOGY/EQUIPMENT PLAN ( WITH SIGNATURES) 3
SUBMIT APPLICATION ELECTRONICALLY TO (Submit Core Indicators, Technology /Equipment Plan in hard copy)

21. TIMELINE SUBMIT All DOCUMENTS BY 4:00 PM THURSDAY, MARCH 16, 2017
LATE SUBMISSIONS CANNOT BE ACCEPTED.
APRIL 24, 2017-COMMITTEE MEETS TO ALLOCATE FUNDS
MAY 15, PLAN DUE TO CCCCO
JUNE 15, NOTIFICATIONS SENT*
JULY 1, ACTIVITIES MAY BEGIN*
* Pending preliminary plan approval from the System Office

22. RUBRIC FOR EVALUATION
Does the proposal meet the requirements of the law?
Are all costs eligible?
Is there industry input?
Is there a program of study?
Is the proposal complete?
Are the costs and activities reasonable?

23. QUESTIONS $
PERKINS DOLLARS