1. Agenda 7:30pm Welcome M. Everitt/R. Chinnock/J. Alejos 7:40pm
Steering Committee Update
Melanie Everitt
7:45pm
DCC Update
James Kirklin
8:00pm
Database Committee Report
Marc Richmond
8:15pm
Foundation Update
Craig Collum
8:30pm
DISCUSSION
Research Project Timeline of Submission
Progression of Elections
8:55pm
Pedimacs Update
Betsy Blume
9:10pm
Scientific Committee Report
Anne Dipchand
9:20pm
New Officers and New Business
9:30pm
Adjourn

2. Database Committee Report
Committee Members
Marc Richmond, MD, MS Chair Nancy McDonald, CPNP Non Physician Rep. Heather Tinling, RN, BSN Non Physician Rep. Jacqueline Lamour, MD Member at Large Philip Thrush, MD Member at Large Joshua Sparks, MD Member at Large Katie Simpson, MD Member at Large James Kirklin, MD DCC Rep.

3. Database Committee Report
Infection Organism Mapping
Infection organisms have been a free text field since data collection began in 1993
Hundreds of unique variations of organisms have been entered
Committee reviewed and mapped all organisms to a series of check boxes to make data more ‘useable’ for research and analysis
Removed infection ‘type’ to prevent data entry errors

4. Database Committee Report
Current Infection Organism Data Collection

7. Database Committee Report
Infection Definition
Previous Definition:
Evidence of infectious process requiring IV therapy or life threatening requiring oral therapy.
New Definition:
Is this infection a severe infection that requires IV therapy, hospitalization for infection >2 days, or escalation of care in an already hospitalized patient?

8. Database Committee Report
Annual Follow-up Medication Mapping
Annual Follow-up medications have been a free text field since data collection began in 1993
Thousands of unique variations of medications and spellings have been entered
Committee reviewed and mapped all medications to a series of check boxes to make data more ‘useable’ for research and analysis
Mapping is under final review by the committee and will be implemented in the electronic system soon.

9. Database Committee Report
Annual Follow-up Medication Mapping
Medications will also carry over from previous follow-up for coordinator to review and confirm form to reduce data entry burden of entering medications again each year.
A ‘Medication Look Up Table’ will be added to the manual showing what was mapped to each category for coordinators to reference and reduce the data entered into ‘other, specify’.

10. Database Committee Report
New Medication Categories
Anti-hypertensive
Mycophenolate (Cellcept, Myfortic)
Azathioprine (Imuran)
Pneumocystis Prophylaxis
Cytoxan (Cyclophosphamide)
Prednisone
Cyclosporine
Sirolimus (Rapamycin)
Diuretic
Statin
Everolimus
Tacrolimus (Prograf, FK506)
Immune globulin
Other, specify
Methotrexate

11. Database Committee Report
Clinical Trial Tracking
TEAMMATE Trial beginning December 1st
All patients enrolled in the TEAMMATE trial should have their study ID number entered into the PHTS database.
This will allow patients enrolled in the trial to be followed long term after the trial has ended.
Available in release of the web based data entry system.

12. Database Committee Report
Clinical Trial Tracking
Web Based Data Entry System

13. Database Committee Report
Clinical Trial Tracking
Web Based Data Entry System

14. Database Committee Report
Action Items Carrying Over to New Committee
Listing/Transplant/Follow-up/Dialysis Forms
Range checks for all lab values
Additional data entry fields for units used at centers outside of the US
Ranges checks for hemodynamics fields
Infection Form Mapping
Free Text entries into ‘significant long term sequelae’
Free Text entries into Surgical Intervention
Post Tx Annual F/up Mapping
Free Text entries into ‘additional events’
Manual Overhaul
Spring Coordinator Webinar