1. Special Services Meeting
September
2015

2. Agenda Sps Statistics End User Requirements Sps Release 14.9.0
Testing Dates
Assessments
DASL Release
Gradebook Release
Sps Release
Student Properties
Parent/General Invitation
Banks
Add a Form
Verify EMIS
Resolved Issues
Sps Release
Default Dates
New Task
EMIS Review & Extract
District Banks
Sps Manuals
Sps Trainings
Federal Funding
EMIS Reporting
NIEP
SEMD
Student Properties
IEP Summary
Copy & Paste
Backups
Sps Meetings
Questions & Answers

3. NEOnet Sps Statistics
There are currently 23 districts, 1 ESC, 2 Career Centers, 37 Community Schools and 2 Digital Academies in the NEOnet consortium using Special Services:
Akron Digital Academy Barberton City Schools Buckeye Local Schools Brunswick City Schools Cambridge Community Schools (9)* Cloverleaf Local Schools Copley-Fairlawn City Schools Coventry Local Schools Cuyahoga Falls City Schools Cuyahoga Heights Local Schools Green Local Schools Kent City Schools Manchester Local Schools Maplewood Career Center Maple Heights City Schools *Indicates New District(s)
Mogadore Local Schools Nordonia Hills City School Norton City Schools Orange City Schools* Portage Lakes Career Center Revere Local Schools Richmond Heights Local Schools Schnee Learning Center Springfield Local Schools Steel Academy Summit Academy Community Schools (27)* Summit County Preschools Tallmadge City Schools Twinsburg City Schools Woodridge Local Schools

4. End User Requirements

5. Sps Release 14.9.0 - Testing • Spr Regular 2015 • Spr Block 2015
The following testing dates are now available options in the Date of Test drop-down list on the IEP 12, SP 3, and 504 Plan 2 (Statewide and District Wide Testing) forms for the Next Gen Testing.
• Spr Regular 2015
• Spr Block 2015
• Fall Block 2015
• Spr Regular 2016

6. Sps Release 14.9.0 - Testing Reading Math 3rd ELA Next Gen
4th ELA Next Gen
5th ELA Next Gen
6th ELA Next Gen
7th ELA Next Gen
8th ELA Next Gen
HS Eng Lang Arts I
HS Eng Lang Arts II
3rd Next Gen
4th Next Gen
5th Next Gen
6th Next Gen
7th Next Gen
8th Next Gen
HS Algebra I
HS Geometry
HS Math I
HS Math II

7. Sps Release 14.9.0 - Testing Science Social Studies 5th Next Gen
HS Physical Science
4th Next Gen
6th Next Gen
HS Amer/US Gov
HS Amer/US History

8. DASL Release 15.0.0 Student Contacts Summary
All contacts move over to the Gradebook & Special Services Live
The primary contact flagged with the yellow star is the contact that will default in Student Properties as the Parent Name/Address.

9. GradeBook Release15.0.0 Student Contacts Academic Standards Update
Common Core & English Language Arts
Student Contacts
Live Student Contacts on the Admin Homepage under Student Contact tab
Live Student Contacts on the GradeBook Homepage under Class>Student>Personal tab – Primary Contact

10. Sps Release 15.0.0 Student Properties
Contacts will now read live from DASL
Parent Name
Primary defaulted to display
However drop down selection available if additional contacts are available
Address will automatically display once contact selected
Phone information will automatically display once contact selected
If in Contact StudentInformation is using a phone type
Home
Work
Cell
If additional phone types are available, user must select from the drop-down

11. Sps Release 15.0.0 Student Properties
Contacts will now read live from DASL
Second Parent Name
Must be selected
Drop down will list all additional Non-Professional contacts
Once Contact is selected
Additional information will automatically or give the option to select through a drop down

12. Sps Release
Student Properties

13. Sps Release 15.0.0 Parent Invitation and General Invitation
Import Contact Information when selected reads Contact data from StudentInformation
If multiple contacts available, option to select will display

14. Sps Release 15.0.0 Parent Invitation and General Invitation
Import Contact Information when selected reads Contact data from StudentInformation
Information will populate in the appropriate fields

15. Sps Release 15.0.0 Banks Admin Homepage & Setup Tab Goals Page(s)
The User Banks and Setup District Bank screens are being redesigned and have been temporarily disabled. Users can manage their bank items on the page edit screen.
Goals Page(s)
Due to the redesigned banks functionality, the Bank Import button is no longer necessary on the Goals Page and was removed.

16. Sps Release
Banks
Redesigned Banks functionality provides ability to create, edit, insert and delete bank items from within the following the Forms:
IEP 1 Future Planning, 2 Special Factors, 3 Profile
IEP 4 PostSecondary Transition
IEP 5 PostSecondary Transition Services
IEP 6 Measurable Annual Goals
IEP 7 Specially Designed Services, 8 Transportation as Service
IEP 9 NonAcademic, 10 General Factors, 11 LRE
IEP 12 Statewide and District Testing
PR-01 Prior Written Notice to Parents
ETR Evaluation Plan Preschool
ETR Evaluation Plan School Age
ETR 1 Individual Assessment
ETR 2 Team Summary
ETR 4 Eligibility
SP 1 Measurable Annual Goals
SP 3 Statewide and District Testing

17. Sps Release
Banks
Banks are available through Quick Task > Banks Menu
Updated with Bank Items associated with field

18. Sps Release
Banks
Banks available through Quick Task > Banks Menu
A notification appears in the field selected when no banks are available

19. Sps Release
Banks
Banks available through Quick Task > Banks Menu
To Add a Bank Item
Select New Bank Item
Enter item
Click Save > May also immediately Add to Form

20. Sps Release
Banks
Banks available through Quick Task > Banks Menu
Click on Bank Item to Add to Form

21. Sps Release
Banks
Banks available through Quick Task > Banks Menu
Ability to Display, Edit or Delete from Quick Task Menu

22. Sps Release
My Banks
Banks available through Quick Task > Banks Menu
Ability to Display,
Allows the Option to also Edit or Delete

23. Sps Release
My Banks
Banks available through Quick Task > Banks Menu
Rich Text Tools Available

24. Sps Release
My Banks
Banks available through Quick Task > Banks Menu
Ability to navigate to different Bank Items

25. Sps Release
District Banks
Ability to Display Bank Item

26. Sps Release
Add a Form
Add a Form to a Task, the associated page is now automatically created with the form

27. Sps Release
Add a Form
Add a Form to a Task, the associated page is now automatically created with the form. You no longer have to create the page as a separate step.

28. Sps Release 15.0.0 Verify EMIS in Open Task
When selecting Verify EMIS on the Open Tasks screen, you could not change a student EMIS ‘grade next’ field on the EMIS Data Collection Form. In some cases the wrong grade level displayed until the cover page was save or the task was completed
Because of these issues
And since the field representing ‘grade next’ is not used for EMIS reporting
The field has been removed from the EMIS Data Collection Form

29. Sps Release 15.0.0 Resolved Issues Page Edit
On the Referral for Evaluation (PR-04) form, some fields displayed outside the borders of the page if you viewed them using certain Internet browsers. In this release, the fields display correctly in all of the supported browsers.

30. Sps Release 15.1.0 School Years
The Start New Task Default Date is now
School Years are also added

31. Sps Release 15.1.0 EMIS Review
The default dates were updated to /01/2015 and 06/30/2016,

32. Sps Release 15.1.0 Build EMIS Extract
The default dates were updated to
07/01/2015 and 06/30/2016

33. Sps Release 15.1.0 District Banks
The District Banks are located on the Admin Tab.
You must have the role of School Administrator to edit the banks.

34. Sps Release 15.1.0 District Banks Select Task Type – IEP, ETR, or SP
Select Form

35. Documentation & Videos
Help Link in Special Services
Documentation has been updated for how to use the new User Banks, District Banks and update Student Properties
There are no Videos available yet.

36. Training Federal Funding Federal Child Count
Reported by traditional districts, STEM districts, and community schools
All students with a disability condition who have a valid IEP in place as of October 31
Determines Special Education and Early Childhood funds allocated to the state
State distributes funds to districts to provide services to their resident students and students served at non-public schools within their districts

37. Training What to Report for EMIS
All events for which your district is responsible
Report all events as they occur
Don’t report something your district didn’t do
Consent from another district isn’t applicable in new district
Some events can be transferred if accepted in whole by the new district
Report all events July 1 – June 30 for the current school year

38. Training
NIEP
 This event type is to be reported when a district or community school is providing services described in an IEP that is not current. The student might be a transfer student who arrives with an unacceptable or expired IEP, or might be a student whose IEP expired before the district had an opportunity to review it.
In the past, some districts felt pressured to report a “TIEP” code for any student arriving with an IEP, regardless of whether their district believed that IEP was appropriate. Other students arrive with an expired IEP, but districts are required to provide comparable services until they can create a current  IEP.

39. Training NIEP – EMIS Reporting
Date Type – NIEP – Special Education Services being provided without an IEP in place
Date—date on which the services started
Non Compliance ID:
10 – Student newly transferred in – IEP adoption determination not complete, service being provided based on prior IEP
11 – IEP expired, new IEP not in place – service being provided based on prior IEP
12 – IEP current but not reported in EMIS in prior reporting period, services provided based on current IEP
Outcome Begin Date—date services started (should be the same date as the event date)
Outcome End Date –   unless services are terminated prior to new IEP being completed
Outcome ID (select from those currently provided for other IEP type  events)
Secondary Planning Element (****)—N/A
IEP Test Type – ‘***’
Please note that there is no task template in Special Services.
Must be hand entered in DASL.

40. Training SEMD Manifestation Determination
This is just a reminder that this is now being reported
This task is used when a student with disabilities has accumulated more than 10 days of suspensions or expulsions
There is a field on the Data Collection Form called SEMD
Report the date the manifestation determination was completed for the related incident of misconduct
This Task will also pull into the EMIS Extract

41. Training Issues Student Properties
Users can no longer enter addresses/contacts.
All addresses/contacts must come from DASL
All changes/updates to the contacts must come from DASL
One Contact is marked primary and defaults as the Parent Name
This can be changed to another contact depending on the circumstances.

42. Training IEP Summary Demographics IEP Summary missing data
The IEP Summary pulls the primary contact from Student Properties to populate the Parent/Guardian Info
If the student is missing a primary contact the screen will show an oops error.
IEP Summary missing data
During the Completion process sometimes not all the data is captured which results in the IEP Summary showing partial data.
If the IEP is not showing an Event Date in Completed Tasks, this is an indication that the IEP Summary needs fixed.
An exact copy needs to be created, all the forms resaved, the task completed. Verify the IEP Summary and then delete the bad copy.

43. Training Copy and Paste This is a suggestion from Software Answer
In the rich text tool bar, there is a button called “Paste from Word”, which looks like a clipboard with a “W” next to it. The users should use that button when they want to paste text that they copied from Word into the forms. This might solve the issue where some boxes were on top of each other in the Print Preview of the IEP Summary.
This can be tough If you use Ctrl+C and Ctrl+V to copy and paste. To make sure that this issue doesn’t happen the user should consider using Ctrl+C to copy the text from Word, but then they would have to use the “Paste from Word” button in the rich text toolbar to paste the text into the form.

44. Training Back ups NEOnet keep 45 days in daily backups
NEOnet keeps monthly backups
On July 1st NEOnet backs up the entire year.
Please note: We are going to start keeping the monthly backups a little longer after the year rolls over due to so many deleted.

45. ProgressBook Suite Release Tentative Schedule
Product Version
Production Release
NEOnet Installed
15.0.0
June 2015
15.1.0
September 2015
15.2.0
October 2015

46. Sps User Training September 21, 2015 – New User Training 1:00 – 3:30
September 24, 2015 – Sps Banks Training 9:00 – 10:30 – Closed
Please send a cancellation notice if you are unable to attend.
All New User Training will be held in the NEOnet Computer Lab
Please register online for all trainings and meetings on the NEOnet website

47. Sps Special Services Meetings
December 11, 2015
February 26, 2016
May 6, 2016
All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A
Please register online for all trainings and meetings on the NEOnet website
Agendas will be sent out before the meeting.