1. Data Pipeline Town Hall March 31, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/19/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Identity Management
Dropout Prevention and Engagement Data Analysis
Discipline
System Outage April 5th
Special Education IEP
READ Collection
Student Interchange
Student End of Year
Report Card March
Directory
ACCESS SBD Merging of Student Demographic Data
Special Education Discipline
Student Biographical Data
Statewide Standard Course Codes

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
4 Day School Week
School Code Changes
RITS
EDIS
Periodic
Report Card March (Opened March 1st - Closes April 8th) 9

10. Open Data Pipeline Collections
11/19/2018
Open Data Pipeline Collections
Snapshots
Student End of Year (Soft Open)
Teacher Student Data Link
Coming Soon
READ (Open April 1st – June 16th)
Special Education Discipline (Interchange open April 11th) 10

11. Identity Management 11

12. Identity Management Upgrade
Soft release completed on March 1st! New version of the is the Delegated Administration application (11g) is up now.
Again, if you create users on the new version you must continue
All of the 10g users are automatically “migrated” to 11g hourly
CDE is extending the final cut over date to April 12th
Final release will not be ready before early next week
Final release addresses issues discovered during the soft release period
Questions and Answer sessions continuing through April
Will continue on Tuesday’s from 9-10 am
Allow LEA’s to ask questions after the official cut over
We will be sending out a reminder out Monday’s
Don’t wait for the meeting, report any issues right away 12

13. Identity Management Upgrade
Meeting Information:
The URL: Conference Bridge
CDE continues to monitor how may LEA’s are moving over
Number of LEA’s moving over slowed down over the past week
Questions or concerns about the rollout? 13

14. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 14

15. Dropout Prevention and Student Engagement Data Analysis
Town Hall
March 31, 2016
Contact: Judith Martinez, Office of Dropout Prevention and Student Re-engagement

16. 16

17. See Data Dashboard - http://www.cde.state.co.us/cdereval/gradcurrent17

18. 18

19. Status of the Class of 2015 Non-graduates
Still enrolled percent (6,487)
Unrecovered dropouts percent (5,340)
Completers percent (917)
Exited to prepare for high school equivalency percent (874)
Other percent (388) of students were (illness/injury, exited to detention center, expelled and didn’t return, transferred to a facility school or other program). 19

20. Status of Non-Graduates by Class Cohort
“Class of” Cohort
Number Non-Graduates Still Enrolled
Number Unrecovered Dropouts
Number Completers (high school equivalency)
Number
High School Equivalency Preparation
Number of "Others"
Exits*
Total Number Non-Graduates
2015
6,487
5,340
917
874
388
14,006
2014
6,506
4,920
1,370
803
354
13,953
2013
6,468
4,931
1,594
793
235
14,021 20

21. Graduating Class Cohort
More Time to Graduate
Colorado Extended-Year Graduation Rates – 2010 to 2015
Graduating Class Cohort
4-Year ("on-time")
5-Year
6-Year
Class of 2010
72.4
77.1
78.5
Class of 2011
73.9
78.7
80.1
Class of 2012
75.4
81.2
Class of 2013
76.9
82.5
Class of 2014
77.3
81.7
 Coming
Class of 2015
Coming
Coming 21

22. Dropout Rate
The current dropout rate is 2.5 percent, which represents an increase of 0.1 percentage points from the previous year.
Dropout rate for female students = 2.2%
Dropout rate for male students = 2.9%
First increase in the dropout rate after 8 consecutive years of decreases.
This means that 568 more students dropped out in than in 22

23. Summary of Dropout Data Analysis - 2014-15
76% percent of students who dropped out were 17 to 21 years of age
> 50% of the students who drop out are in the 12th grade
11th grade dropout rate = 3.6%
12th grade dropout rate = 7.8%
Dropout rate in grades 11 and 12 increased from previous year = 496 more students dropping out compared to the previous year.
Male students accounted for 75.8% (376) of the increase in those dropping out in grades 11 and 12.  23

24. Summary of Dropout Data Analysis -2014-15
The alternative school dropout rate %
175 more students dropped out of alternative education schools compared to  
Note: Alternative school is designated by the districts.  This is not the same as an AEC (Alternative Education Campus), which requires an application and state approval.
Pupil membership in alternative schools = 5.4% of the student population for grades 7 to 12, but they account for 38.0% of the students dropping out of school. 
In , there were 440,843 Colorado Public School Students in grades 7 to 12. 24

25. 25

26. Colorado Attendance Data
11/19/2018
Colorado Attendance Data
State Attendance Rate: 93.2%
Number of Habitual Truants:
111,200
State Absenteeism Rate:
6.8%
Number of Habitual Truants at an all-time high
State Truancy Rate: 2.3%
31% of 12th Graders Skipped School One Day in the Last 4 Weeks 26

27. Attendance State Attendance Rates 2011-12 – 94.4% 2012-13 – 93.8%
– 93.6%
– 93.2%
State Truancy Rates
– 1.8%
– 2.1%
– 2.2%
– 2.3%
Attendance Rate =
Total Student Days Attended divided by Total Student Days Possible to Attend
Truancy rate =
Total Days Unexcused Absent /by
Total Student Days Possible to Attend
The “total days possible” is the sum of Total Days Attended, Total Days Excused Absent, and the Total Days Unexcused Absent.
Truancy rate reporting is required by the Safe and Drug-Free Schools and Communities Act.
Source: CDE Data Services, 14

28. Attendance
Habitual Truant Definition A child who has attained the age of 6 years and is under the age of 17 years having four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year.
Number of Habitual Truants
– 83,463
– 88,991
– 111,200
2013 Colorado Healthy Kids Survey
Percent of Students Who Skipped School One Day in the Last Four Weeks
9th Graders – 18.4%
10th Graders – 21.1%
11th Graders – 23.0%
12th Graders – 31.1%
Source: CDE Data Services 15

29. Colorado School Attendance Rate – 2012 to 2015
School Year
Attendance Rate
Absenteeism
(excused and unexcused absences)
Rate
Truancy Rate*
93.8%
6.2%
2.1%
93.6%
6.4%
2.2%
93.2%
6.8%
2.3%
*The Truancy Rate is subset of the Absenteeism Rate 29

30. Data Links
Colorado Education Statistics:
Dropout Data Dashboard:
Graduation Data Dashboard:
Office of Dropout Prevention and Student Re-engagement (DPSR) – Policy Report ts
DPSR, K-12 Discipline Data Analysis -
Data Services – Attendance rates -
Data Services – Mobility and Stability Rates - 30

31. (Students with Disabilities Uploaded by Districts)
Discipline
(Students with Disabilities
Uploaded by Districts) 31

32. DISCIPLINE STUDENTS WITH DISABILITIES32

33. DISCIPLINE STUDENTS WITH DISABILITIES “DISTRICT RESPONSIBILITIES”
Attend Trainings
Understand what is collected
Report Discipline Data on students with disabilities for your district
Correct data and resolve “Interchange” errors
Correct data and resolve “Snapshot” Errors
Collaborate with the your Administrative Unit
Meet Established Deadlines 33

34. DISCIPLINE STUDENTS WITH DISABILITIES IDM Roles
In order to upload “Discipline” Action interchange file to the Data Pipeline website the district respondent will first need the DIS role assigned by the district Local Access Manager (LAM) in the Colorado Department of Education Identity Management System (IdM).
Below are the user groups relative to the DIS group
Interchange User roles:
LEA Viewer: able to view data. Read only access
LEA User: able to upload, edit, and submit data to Interchange
EXAMPLES
DOUGLAS_COUNTY_RE_1 PIPELINE-0900-DIS~LEAUSER Submit and Modify Role
DOUGLAS_COUNTY_RE_1 PIPELINE-0900-DIS~LEAVIEWER Read-Only Role 34

35. DISCIPLINE - STUDENTS WITH DISABILITIES UPCOMING EVENTS
OPEN
April 11th, 2016
Discipline Interchange File may be uploaded to the Data Pipeline (DISTRICT)
SNAPSHOT
May 2nd, 2016
Special Education Discipline Data Collection Snapshot Available (ADMIN UNIT)
INTERCHANGE
May 9th, 2016
Date by which interchange files must be uploaded
Discipline, Student, School Association, IEP 35

36. DISCIPLINE STUDENTS WITH DISABILITIES DOCUMENTATION
Deadlines (download and print)
File Layout (download and print)
Went from two interchanges to one YEAH!!!!!
How to Load Discipline Files in Data Pipeline 36

37. DISCIPLINE STUDENTS WITH DISABILITIES TRAINING37

38. DISCIPLINE – STUDENTS WITH DISABILITIES Technical Assistance
Remember to include the Administrative Unit and District Number, Collection, and Subject. If you are getting a specific error or have an issue with a particular report provide the business rule or report name. with technical issues and copy the team. Just a phone call away Kristi 38

39. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 39

40. System Outage April 5th 40

41. Tuesday weekly maintenance
Just a reminder CDE does weekly maintenance on Tuesdays between 5:00 PM and 10:00 PM.
System will be down for extended time this week
Planned outage from 5:00 PM until possible midnight
System will be unavailable during this time 41

42. Special Education IEP 42

43. Special Education IEP Interchange: 2016-17 Changes
Participation File
Code Removed:
Primary Disability Field: Code 07- Physical Disability (no longer valid in 16-17)
Code Added:
Basis of Exit Field: Exit Code 05-Transfer to a school located in a different country
Special Education Child File
Fields Removed:
Student Address
Student Address City
Student Address State
Student Address Zip
Student Primary Telephone
Student Secondary Telephone
Student Address 43

44. Special Education IEP – Questions?
Lindsey Heitman –
Kristi Gleason –
Orla Bolger 44

45. READ Collection 45

46. READ Collection Key Dates
11/19/2018
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 46

47. 2015-16 READ Data Element Updates
Include students in grades K-6 (all K-3 students enrolled at time of testing and grades 4-6 cohort students)
How do identify your cohort students
1. Run the Extract Report in COGNOS – “Student extract of 4-12 graders with a significant reading deficiency in the prior year”
2. Run this report for the current school year ( ). Districts will be able to download an excel file pre-loaded with all READ fields for 4-12 graders except for the READ Plan field.
3. Districts must add the value for READ Plan ( 0 or 1) to indicate if the cohort student remains in the cohort or if they have exited from the cohort based on READ Plan ( 0 – No or 1 – Yes)
4. Districts will then copy and paste this information into their READ file before submitting data
IMPORTANT: Districts must ensure that the student interchange is updated prior to running this report 47

48. 2015-16 READ Data Element Updates
Changes for students identified as having an IEP and the subsequent changes to the collection codes
READ Status now excludes READ Status of 3 (3rd grade student took CoAlt or K-2 student eligible to take CoAlt)
READ Test now excludes READ Test of 05 (Exemption: Special Education)
READ Test now includes READ Test of 13 (Special Education student tested using alternative approved measures)
READ Score for READ Test 13 will be ‘8888’ 48

49. COGNOS Reports
Report that allows a view of your entire file with grade level included
Pre-populated excel file of your 4-6 grade cohort students 49

50. Identity Management Roles
11/19/2018
Identity Management Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
This is the group of people who will receive all communications for our collection through our list serve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Westgaard) if you do not know your LAM to obtain this information 50

51. 11/19/2018
Webinar Support
The Office of Literacy will be hosting an informational webinar about the 2016 READ collection on March 31, 2016 at 2:00 PM
This webinar will be recorded and posted on our website if you are unable to attend
Please go to or call to join the meeting
We will review the data elements, business rules, FAQ document and reporting scenarios 51

52. 11/19/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules
Webinar trainings
Additional resources – Frequently Asked Questions and Assessment Cut Scores 52

53. Additional READ Resources
11/19/2018
Additional READ Resources
READ will attend Town Hall meetings starting March 10, 2016 with updates:
Information on reports
Questions about submissions
Clarification on data elements
READ Collection Weekly Update sent on Fridays
Upcoming trainings
Deadlines
Defects 53

54. Questions? THANK YOU! Contact Whitney Westgaard
11/19/2018
Questions?
Contact Whitney Westgaard
Phone:
THANK YOU! 54

55. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 55

56. Student Interchange 56

57. Changes for
EDAC approved further changes to the Student Interchange files
file layouts at:
DEM Changes:
REMOVED: Student Address, Telephone, and
Refugee Field
New Code: Post Secondary Enrollment: Carry Forward ASCENT (9) 57

58. Changes for 2016-2017 2016-2017 file layouts at: SSA Changes
SSA Changes
NEW: Gifted Fields (14 dummy categories)
REMOVED: Colorado Continuously Enrolled
REMOVED: Date Most Recently Enrolled in U.S.
NEW: Date First Enrolled in U.S. 58

59. Changes for 2016-2017 New Field in SSA: Date First Enrolled in U.S.
A date that should indicate the date a student first enrolled in a US Public or Non-public school
Schools on US military bases count as a US public school
Homeschool is not a public or non-public US school
This field will be partially calculated where districts may choose to zero fill the field and we will generate a value based upon data from past collections.
Dates that are more recent than CDE’s calculated value will generate an error 59

60. 16-17 October Count Day Just a reminder: The 2016-2017 count day
Tuesday October 4, 2016
tentative/draft timeline will be posted on Student October Snapshot website soon: 60

61. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 61

62. Student End of Year 62

63. 2015-16 End of Year Schedule Regular Process
Monday, February 1st  – Student End of Year snapshot soft open. Districts may upload interchange files and create snapshots as process enhancements continue to be made to final snapshot
Monday, May 2nd  – Student End of Year snapshot hard open. Updated edits are live.
Thursday, June 2nd – All districts create an End of Year snapshot. Snapshot must contain records
63 Student End of Year — Duncan Anderson —

64. 2015-16 End of Year Schedule Regular Process
Thursday, June 23rd – All districts pass Student Interchange, Title I interchange, and Special Education Interchange level edits.  Majority of data flows through to the snapshot.
 Thursday, July 28th – All districts have clean snapshots with no errors
 Thursday, September 15th – All districts submit their End of Year snapshots and approve initial Data Summary reports.  This deadline is mandated under Colorado Administrative Rules.
64 Student End of Year — Duncan Anderson —

65. 2015-16 End of Year Schedule Final Dates
Friday, December 2nd to Wednesday, December 7th – Districts do a final review of graduation and dropout rates after the AYG reconciliation.  (Any changes require a new sign off page)
Thursday, December 8th – Superintendents must approve final Data Summary Reports (collection closes)
January 19th, 2017 – Official/final data and rates posted on the CDE web site and released to the public
65 Student End of Year — Duncan Anderson —

66. Carry Over Slots ASCENT66

67. Reporting Carry Over ASCENT Slots in Student End of Year
Question came up last week about how/if to report Carry Over ASCENT Slots in the Student End of Year
Answer – No, these slots don’t need to be reported as part of the End of Year Collection or in the Advanced Course completion file
ASCENT Slots are determined at the beginning of the next school year for the Student October count
67 Student End of Year — Duncan Anderson —

68. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
68 Student End of Year — Duncan Anderson —

69. Report Card March 69

70. Report Card March
Report Card March Collection is open until April 8th.
File layouts and definitions can be found at:
If you have any questions please contact Dennis St. Hilaire at or call

71. Directory 71

72. Directory 4 Day School Week
4 Day School Week Application
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, 2016.
Application guide available at: 72

73. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 73

74. ACCESS SBD Merging of Student Demographic Data74

75. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 75

76. Special Education Discipline76

77. SPECIAL EDUCATION DISCIPLINE IDENTITY MANAGEMENT
ADMINSITRATIVE UNIT
Snapshot groups associated with the five digit administrative unit code
SPI
AU Name PIPELINE - AU Number -SPI~LEAVIEWER Read-Only Role
AU Name PIPELINE –AU Number -SPI~LEAUSER Submit and Modify Role
AU Name PIPELINE –AU Number -SPI~LEAAPPROVER Approver Role 77

78. SPECIAL EDUCATION DISCIPLINE UPCOMING DEADLINES
OPEN
APRIL 11TH, 2016
Discipline Interchange File may be uploaded to the Data Pipeline (DISTRICT)
SNAPSHOT
MAY 2ND, 2016
Special Education Discipline Data Collection Snapshot Available (ADMIN UNIT)
INTERCHANGE
MAY 9TH, 2016
Date by which interchange files must be uploaded
Discipline, Student, School Association, IEP 78

79. SPECIAL EDUCATION DISCIPLINE MAY 9TH, 2016 INTERCHANGES DUE
May 9th, 2016 is the date by which the following interchange files must be UPLOADED
DUE DATES
DISTRICT
ADMINISTRATIVE UNIT
DISCIPLINE
STUDENT DEMOGRAPHICS
STUDENT SCHOOL ASSSOCIATION
SPECIAL EDUCATION IEP CHILD
SPECIAL EDUCATION IEP PARTICIPATION 79

80. SPECIAL EDUCATION DISCIPLINE DISTRICT ACTIVITY REPORT
Once the Administrative Unit Respondent has created the Special Education Discipline Snapshot (available beginning May 2nd) then you will have access to the District Status Report and can see status on the following interchanges:
Discipline Action
Student Demographics and School Association
IEP Child and Participation
CDE will also be monitoring this activity 80

81. SPECIAL EDUCATION DISCIPLINE Roles and Responsibilities
11/19/2018
SPECIAL EDUCATION DISCIPLINE Roles and Responsibilities
Districts
Responsible for submitting the data on students with disabilities with discipline incidences and actions, correcting errors.
Administrative Unit
Responsible for the Approval and submission of the Special Education Discipline Data Collection
Special Education Director
Responsible for authorizing reports providing explanations for Year to Year A Difference Flags 81

82. DISCIPLINE – STUDENTS WITH DISABILITIES Technical Assistance
Remember to include the Administrative Unit and District Number, Collection, and Subject. If you are getting a specific error or have an issue with a particular report provide the business rule or report name. with technical issues and copy the team. Just a phone call away Kristi 82

83. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 83

84. Student Biographical Data84

85. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs is open
Open until Friday, March 25th, 2016
Did any districts use the SBD Extract using Student Profile?
Please let us know if CDE should include this option on future SBDs
Thank you to everybody for completing this request

86. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
To be determined

87. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

88. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 88

89. Statewide Standard Course Codes89

90. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection and course proficiency report
All courses should be mapped and loaded by March 31st 2016.
TSDL snapshot is open
More information 90

91. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 91

92. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
There is a delay due to limited resources
What version of SCED am I using?
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on version 1.0 92

93. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 93

94. Thursday, April 7th, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, April 7th, a.m.-10 a.m. 94