1. PERSONAL SERVICE MATTERS
FOUNDATION TRAINING COURSE
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

2. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
AGENDA
Taking over Charge of an independent Office
Taking Entries in Service Book
Recording of Salary & other Personal Payments
Maintenance of Personal Files
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

3. Taking over Charge of an independent Office
Intimate relieved officer in Advance
Take Charge preferably Before Noon
Charge Can be Taken on Sundays & Holidays.
But see Cash Box and other Items are available for Insp.
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

4. Taking over Charge CASH BOOK
Find out total Cash books .
Cashier should have closed cash-book first
Check totals of last days’ transactions
Count Cash-balance,
Which includes 1.Cash & Bank statement
2. Cheque to be delivered
3. Revenue Stamps
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

5. Taking over Charge CASH BOOK
Check Permanent Advance and Imprest
Check P.A. Register with pending vouchers and balance of P.A. with reference to balance and column in Cashbook.
Record balance in your handwriting with denominations and sign at end.
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

6. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
Taking over Charge CASH BOOK Recording cashbook verification endorsement ‘I have personally verified cash balance and found correct at Rs999999/ in words Rupees xxxxxxxxxx only as follows’
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

7. Taking over Charge CASH BOOK
1000 x
500 x
100 x
Coins
Cheque
Rev stamps
Bank Balance
Total
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

8. TAKING CHARGE CASHBOOK
CHECK RECEIPT BOOKS IN USE
CHECK RECEIPT BOOK STOCK A/C
CHECK RECEIPT BOOKS STOCK
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

9. TAKING CHARGE Dead Stock (test check)
Check Dead Stock Register
Check Valuable Instruments
Check Items of Domestic Use
Check Weights etc.
Brass Seal of Office
Sign Dead Stock Register
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

10. TAKING OVER CHARGE Strong Room Items
Duplicate keys of Cash Box & Cash Chest
Valuables,Treasure Trove, Mudde Mal.
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

11. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
SERVICE BOOK
CUSTODY OF ORIGINAL SERVICE BOOK ALWAYS WITH NEXT HIGHER AUTHORITY.
ALWAYS CARRY DUPLICATE SERVICE BOOK WITH YOU.
UPDATE YEARLY & AT THE TIME OF TRANSFER.
NEVER PART IT WITHOUT RECEIPT
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

12. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
SERVICE BOOK
IMPORTANT ENTRIES IN SERVICE BOOK.
INCREMENTS
PAY FIXATION
PAY VERIFICATION BY P.V.UNIT
LEAVE & LEAVE A/C
APPRECIATION LETTERS BY HOD AND ABOVE RANK
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

13. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
SERVICE BOOK
IMPORTANT ENTRIES IN SERVICE BOOK
AWARDS
PUNISHMENTS
GIS MEMBERSHIP
NOMINATIONS OF GPF, DCRG, GIS
OATH OF ALLEGIANCE
MEDICAL FITNESS
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

14. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
SERVICE BOOK
IMPORTANT ENTRIES IN SERVICE BOOK
LONG TERM LOANS
TRAININGS ATTENDED
LEAVE SALARY & PAYMENT CONTR. IN CASE SERVICE RENDERED ON DEPUTATION.
Home Town Declaration
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

15. Important Points
Get net banking facility with only “READ/VIEW” permission.
View statement and balance time to time
Never pass on DDO ‘password’ of BEAMS(BDS)/CMP/GRAS
Handover it to your successor in sealed envelope
Get A/c payee stamped cheque book or stamp it with crossed rubber stamp.
Ask your staff to download MSEB/Telephone bills from website to process bill payment in time.
Village Register
Gazetteers :

16. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
IMPORTANT Interactive PORTAL
mahakosh.gov.in
sevaarth.mahakosh.gov.in
beams.mahakosh.gov.in
gras.mahakosh.gov.in
koshwahini.mahakosh.gov.in
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 16

17. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
PERSONAL FILES
ONE FILE DURING ONE POSTING
THEN SORT THE PAPERS AFTER TRANSFER IN SEPARATE FILES
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

18. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
PERSONAL FILES
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

19. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

20. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
1.You will maintain your own service book
YES/NO
2.You will take charge of CASH without Cash Box. YES/NO
3. Transfer Order is recorded in Service Book YES/NO
4. Personal file is Office Property YES/NO
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

21. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
5. Police Enquiry report is to be pasted in Service book YES/NO
6. Pagination of Service book is must YES/NO
7. Pension Nomination Form should be pasted in Service Book. YES/NO
8. Asst. Collector is a Gazetted officer as per Maharashtra Treasury Rules. YES/NO
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

22. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
9.Cash Book should be kept in sub treasury strong room along with cash box YES/NO
10. You must check receipt book stock at the time of taking over charge. YES/NO
11. Office Stationery is a Part of Dead Stock YES/NO
12. Allotment of Govt Quarter should be recorded in Service Book YES/NO
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

23. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
13. Leave account should be recorded in service book after every leave sanction order. YES/NO
14. Cash Box is item of Dead Stock YES/NO
15. Cash Box should be kept in Strong room Daily. YES/NO
16. Name of Family members are to be recorded in service book YES/NO
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

24. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
17 Neharu Shirt Pajama is Official dress for National Ceremony. YES/NO
18 Territorial Army is a Branch of Paramilitary Forces YES/NO
What is BEAMS
20 What is GRAS
21 Govt receipt books are printed at ??????
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

25. Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra
TEST YOUR LEARNING
22 DDO Net Banking account should have only xxxx permission
Charge of office should be taken only during office hours. Yes/No
Kibbutz is situated in XXXXXX state ?
Is bank statement is necessary while taking over charge?
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 25

26. Shilanath Jadhav shilanath@gmail.com
THANK YOU
Shilanath Jadhav
19 November 2018
Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra