1. Negotiations of Call FP7-ENV-2013-two-stage
“Environment (including climate change)” Theme
Negotiations of Call FP7-ENV-2013-two-stage
Information Session for Project Coordinators
22 MAY 2013 | Madou Auditorium
Andrea TILCHE

2. Purpose of today’s meeting
A warm welcome and the compliments to the coordinators of proposals which have been selected in the evaluation
Some important messages to pass
A series of presentations for helping you to arrive in the shortest time and in the most effective way to a grant agreement
Meetings with Project Officers
Meetings with Financial-Legal Officers
19/11/2018

3. Important messages to pass
Our priority target for this year negotiation is to reduce the time-to-grant
Please respect the deadlines very carefully
It is recommended in particular to constitute a negotiation team that may always reply in the shortest time to the Commission
The Commission Project Officer in charge of negotiations has a back-up who is capable of interacting with the Coordinator in case of absence of the PO in charge
Failure to respect deadlines may lead to closing negotiations and to opening negotiations with the first project in the reserve list
Take profit of today’s meeting to ask for clarifications
The Commission services will help you during the process
National Contact Points are as well available to help you
19/11/2018

4. Timetable for Negotiation
THE NEGOTIATION MANDATE IS THE BASIS OF NEGOTIATIONS
Deadlines indicated in negotiation mandate:
24 May 2013 Deadline for all participants to register through the Unique Registration Facility and, when required, submit supporting documents for their validation and the verification of their financial viability;
29 May 2013 First version of Description of Work (DoW, also called Annex 1) and draft Grant Preparation Forms (GPFs) submitted
25 July 2013 End of negotiations (final agreement on the Description of Work, GPFs and any specific clauses to be included in the grant agreement)
19/11/2018

5. AGENDA TIME TITLE SPEAKERS VENUE 09:00-09:30 Welcome of participants
MADO Building,
MADO 00/ Auditorium
Place Madou, 1
1210, Saint-Josse-Ten-Noode
Metro station "Madou"; metro lines 2 and 6
09:30-09:45
Welcome address - Setting the framework for negotiations
Andrea Tilche
Acting Director Environment
09:45-10:05
Negotiation of scientific and technical aspects
Jose Jimenez Mingo
Project Officer
10:05-10:45
Administrative and financial aspects
Vincent Favrel
Head of Unit, Administration and finance
10:45-11:15
Coffee break
11:15-11:35
Dissemination and communication aspects
Monica Sonia
Communication Officer
11:35-12:00
Participant Portal news
Olivier Marganne
eFP7 Communication Office
12:00-12:30
Questions and Answers
All speakers
12:30-13:30
Lunch
14:00-17:30
 In parallel:
Bilateral negotiation meetings with Commission Project Officers
Assistance for administrative and financial matters
CDMA Building
Rue du Champ de Mars 21, Brussels
Metro station "Porte de Namur"; metro lines 2 and 6