1. Green Books/Sustainability Binders
A manual of what you’ve done.
What shape is your green book in?
Great shape
Needs work?
Barely started?

2. What was left behind for you?
Keep this in mind throughout the whole process

3. What else? What goes in the book? Form Emails How-to guides
Table of Contents
Assignment description/VAD
Descriptions of programs and projects
Quarterly reports
Calendars/Important Dates
Budgets/Grants
How to find electronic files
Key Contacts, relationships, etc.
Form s
How-to guides
Organizing information by questions (FAQ):
“How do I ________?”
“What to do if _______”
Add file paths to footer C://myfolder1/myfolder2/myfile.doc

4. Green Book: Overall Layout
Think about categories and organizing what is relevant to your program/project
Table of Contents
Sample sections:
Program Information
Member/Volunteer Support
Trainings & Events
Reporting & Evaluating
Recruitment
Policies
Procedures
Communications & Marketing
Flyers, brochures, media mentions

5. What if…..?

6. I have a 1st year project…
I have a 2nd, 3rd, or 4th year Project…
I have a project that’s not continuing…
Considering what was left behind….
Was it easy to navigate the resources left for you?
Is there a better way to organize materials?
What needs to be added?
What needs updates?
Who will be using these materials? (what staff?)
What could use clarification?
What would someone need to know if they are picking this project up in the future?
Use this as an experience for your own professional Dvelopment
How do you want to begin organizing information?
What would have been helpful for you coming in?
What tips can I give an incoming VISTA?

7. Remember…
List Priorities and manage how they will be maintained, improved, changed within the next year.
Special projects, Key contacts, Strategies etc
Find your own organization strategy
How can you relay information as efficiently as possible
Use others as a resource
Leaving something behind is better than nothing

8. Time to Pair up
Trade books

9. Individual Browsing Browse green book and take thoughtful notes.
Pretend you the incoming VISTA or Staff member reading the book
15 min

10. Share Thoughts
Discussion with partner about rubric notes 15

11. Plan Of Action/Work Time
If you would like my feedback, I’m happy to look over books as well.
“Letter to future VISTA”