1. 2016 MI AIR Conference
Holland Michigan
Presenters:
Mark A. Byrd Song Yan Adam Perkins
Tracking Student Progress: Turning Static Reports into Data-Driven Retention/ Graduation Action Dashboard
Office of Institutional Research and Analysis November 2-4, 2016

2. Agenda
Background:
How many students do we lose along the way? The Hold Factor that affect attrition.
Do students stay on track in order to graduate on time?
Creation of a Strategic Graduation Action Committee to monitor progress to improve retention and graduation rates.
Series of Reports that led to a wish list.
Collaboration with SAS to meet a tight deadline.
Demo Graduation and Retention Dashboard and Flowchart.

3. How many students do we lose along the way
How many students do we lose along the way? Institutional Research and Analysis
Group   Number of Students in this group        Number of Leaving Students      Attritition Rate        All Students     2068    502      24.3%   Neither Academic nor financial holds    1665    210     %   Only Academic Holds      284     181     %   Academic and Financial Holds     97     94       96.9%   Only Financial Holds           17      %  
April of 2015
The green category is the total number of 2013 full time FTIAC's.
The gold category shows how many did not return in fall 2014.
The first gold bar group is the total (502 students of the 2068 did not return % attrition rate)
The other four groups are a breakdown of those original 2068 students, by the hold category used in the attrition by holds file Song and Zhe put together. So the second group shows students who didn't have academic nor financial holds ( at about fall 2014 census) and the number of those students who did not return. The attrition rate for students with neither type of hold is only 12.6%.
Other points of interests that we found in our analyses:
Overall attrition has decreased, but mostly in the 3rd and 4th years..
There was a surprising 4 percentage point increase in 1st to 2nd year male attrition in the 2013 cohort, while
Attrition among African Americans is a particular concern

4. Are returning students actually sophomores
Are returning students actually sophomores? Institutional Research and Analysis
This chart shows the class level of students in their second and third fall terms.
The Green portion of the stacked bar are the students that achieved sophomore and JR standing,
The yellow in the first chart shows the number of student that were still classified as freshmen.
In gold tone in the 2nd chart are students who in their 3rd fall were still classified as sophomore, and the yellow are those still classified as freshmen.
The Red in both charts is the total number students in each cohort that we lost.
1) As you can see, Overall students are progressing from Freshmen to Sophomore status at a higher level in more recent cohorts (same for the Sophomore to Junior in the second chart).

5. Office of Institutional Research and Analysis created a Cognos Report
How did we keep track?
Office of Institutional Research and Analysis created a Cognos Report
OIRA developed a version of the CSRDE Report in Cognos with a “kick”:
Provide Term-by-Term tracking of Cohorts
Ability to drill down to student level
Provide key cohort measures.

7. Strategic Graduation Action Committee
Strategic Goals and Outcomes Report
Graduation Cohorts
Year One
Year Two
Year Three
Year Four
Year Five
Year Six
6-YR Grad
Enrolled FT in Fall term
Fall
Winter
Sp/Sm
Projected Goals
2009
2690
Enrolled
2475
2081
1910
1586
1495
1355
1285
976
807
497
373
148
% Retained
92.0%
77.4%
71.0%
59.0%
55.6%
50.4%
47.8%
36.3%
30.0%
18.5%
13.9%
5.5%
Need for goal
968
# Graduated (cum) 3 9 20 36
286
397
696
789
886
931
Still need 37
% Graduated
0.1%
0.3%
0.7%
1.3%
10.6%
14.8%
25.9%
29.3%
32.9%
34.6%
Goal
36%
% Goal: 6-yr Grads
To Date
2010
2404
2178
1858
1606
1442
1363
1266
1214
896
752
467
317
90.6%
77.3%
66.8%
60.0%
56.7%
52.7%
50.5%
37.3%
31.3%
19.4%
13.2%
922 22 43
319
428
689
705
217
0.9%
1.8%
13.3%
17.8%
28.7%
38%
2011
2168
1977
1644
1530
1419
1343
1278
1225
840
625
91.2%
75.8%
70.6%
65.5%
61.9%
58.9%
56.5%
38.7%
28.8%
889 2
399
413
476
1.0%
1.7%
18.4%
19.0%
41%
2012
2131
1948
1653
1524
1412
1345
1291
1135
91.4%
77.6%
71.5%
66.3%
63.1%
60.6%
53.3%
916 1 16 17
899
0.05%
0.75%
0.80%
43%
0.8%
2013
2045
1878
1555
1397
1303
1169
91.8%
76.0%
68.3%
63.7%
57.2%
920
919
45%
2014
2101
1892
1625
1379
90.1%
65.6%
1051
50%
0.0%
2015
2320
2107
90.8%
The US government requires that we report retention and graduation rates for a select group of students: those who are enrolled as Full-Time students and for whom Wayne State is their first experience in any college.
These students are called FTIACS.
We know we serve many other kinds of students – especially, part time students and transfer students – and that our mission goes far beyond this group. However, our retention and six year graduation rates for this group are reported in very public ways and so I’ll be focusing on that group for much of our presentation today.
This chart demonstrates the first to second year retention rates for students who were Full-time FTIACs enrolling for the first time in 2006, 2007, and so on up through the 2013 cohort.
This number has risen overall during the past six years, rising from 68.9% for the 2006 class to over 77% for 2013, with a slight dip last year to about 76%. 7

8. Strategic Graduation Action Committee
Need to drill down from this grid.
College, Race/Ethnicity, Gender, Program, Entry Bands, First Year Outcome Bands.
Need diagonal column to be dynamic, reflecting registration activity and graduation certifications as they occur.
Drilling all the way down to the student record for the current (diagonal) year would be great.
Dr. Monica Brockmeyer, Assoc. Provost for Student Success

9. Strategic Graduation Action Committee

10. Strategic Graduation Action Committee
Need this flowchart for the cohorts that are “on the diagonal” of the grid.
Need to be able to drill down, at least into college and major.
Eventually (not a dashboard issue):
good to link to advising alert system.
Link to degreeworks
Yes/no/maybe assessments
Dr. Monica Brockmeyer, Assoc. Provost for Student Success

11. Strategic Graduation and Retention Dashboard

12. Strategic Graduation and Retention Dashboard

13. Questions?
Thank you for attending our session. If you have any questions that were not answered, please us:
Song Yan
Adam Perkins
Mark Byrd