1. Next Gen: Campus Collaboration

2. Google Apps for Education - GAFE
Login to GAFE with address
Mail sent from GAFE will appear to be from Cal Poly address
Access to GAFE via a web browser, a desktop client, or mobile device
GAFE includes , Calendar, Contacts, & Drive
Drive includes Google Docs
Google Docs includes five web applications:
Documents, Presentations, Spreadsheets, Forms, and Drawings
11/19/2018

3. Google Apps for Education – Product Features
30 GB account quota (Mail and Google Drive)
25 MB attachment size limit
Labels replace Folders
Nested Labels can be created
Messages can be Associated with Multiple Labels
Sharing a Label requires Sharing entire Inbox
Mail and Calendar Designate Support in Web client
Search Shortcuts Quickly Locate a Message or Item (e.g. an attachment)
Tabbed browsing
11/19/2018

4. Office 365 – Product Features
Office 365 includes , Calendar, Contacts, & SkyDrive
50 GB mailbox account quota
SkyDrive
Allows storage and sharing of files
Edit Office files in web application
Can sync files from a local computer
iPhone and iPad Outlook Web App (OWA) available
11/19/2018

5. Office 365 – Email Features
Inbox and Folder Sharing
Inbox and Folders can be Shared in Web Client
If Delegate replies to message in Manager’s Shared Inbox, message will appear to be from Delegate
Delegation
Sending on Behalf of Another User requires Outlook
Outlook Web App
Searching highlights Searched Terms throughout the message in the Reading Pane
11/19/2018

6. Office 365 – Calendar Features
Calendar Sharing
Calendars can be shared in Web Client
Calendar Delegation
Delegate Receives Copies of all Meeting Requests
By Default, Private Appointments are Not Viewable by a Delegate but Setting can be Changed
Options Available for Controlling Delegation Behavior
Manager or Delegate can Act on Meeting Requests
Manager receives Notifications but Delegate Acts on Meeting Requests
Delegate receives Notifications and Acts on Request
11/19/2018

7. Office 365 – Features Declined Calendar Entries are not Displayed
Can be retrieved from Trash folder to reaccept
Folders can be assigned Archive and Retention Policies
11/19/2018

8. Zimbra 8 – Mail Features Redesigned Conversation View
Sort Sent Folder by “To” field
Can paste images, tables and spreadsheets into a message using Firefox, Safari or IE
Working as an Designate:
Send As or Send on Behalf of
Search Results Appear in Separate Tab
Print Button is in the Actions menu on tab
Activity Stream: Allows Quick Filters for
Folder Retention Policies can be Assigned
11/19/2018

9. Zimbra 8 – Calendar Features
Merge and Split Views of Day View
Tags can be applied to Appointments, changing Color
Ability to drag-n-drop All-Day appointments between days
Improved Calendar Printing options
Select Date Range
Select which Calendars and View to Print
Option to exclude mini-Calendar
11/19/2018

10. Zimbra 8 – Preferences Autoreply Features
Option to configure an Autoreply specific to External Addresses
If Autoreply activated, reminded to Turn Off
Configure Default Appt Time: 30/60/90/120 minutes
Notifications can be configured to be sent via Text Messaging
URL “Mailto” link can be set to use Zimbra web client (Firefox & Chrome only)
ITS Plans to Upgrade to Zimbra 8.x in Nov or Dec
11/19/2018

11. Project Timeline
Faculty and Students Provide input during Fall quarter
Demos
Hands-on Sessions in Library rooms
Survey distribution
Project Conclusion
Recommendation Sent to Provost in November
Final Decision made in December–January timeframe
11/19/2018

12. Additional Info and Candidate Access
Updated Project info and Survey is available on servicedesk.calpoly.edu
under and Calendar Support
Interested in Gaining Access to the Collab Candidates? your request to
11/19/2018