Fraternity Programs Team

Fraternity Programs Team
Director of Fraternity Programs Patricia Speakman Conville Fraternity Programs Specialists Kelly Lucas Davenport Jeanne Campbell Jacobs Emmy Linman John Mary Jane Compter Lasher CJ Neal Lipski Introduce each member and give a little background on each Indicate which programs each member of the team is responsible for Patti Alpha Gam Always, IRD Kelly AAC Rose Sisters Jeanne JC Emmy Rosebuds Mary Jane DC CJ JC Alum Initiates/Rededication

Fraternity Programs Adopt-a-Chapter
To provide alumnae support to collegiate chapters that have no local alumnae chapter

Fraternity Programs – Adopt-a-Chapter
Participants Collegiate chapters without strong alumnae support Alumnae chapters whose collegiate chapter has been resolved Alumnae Clubs Collegiate Collegiate chapter may be in an area where there are no alumnae chapters Alumnae chapter that exists may not be able to provide sufficient support Alumnae Chapter with no collegiate chapter Club Alumnae groups may adopt more than one collegiate chapter if their resources allow Alumnae groups seeking adoption are asked to make a 2 year commitment

Making the Match! Chapters that are geographically close Collegiate chapter in need of alumnae support Alumnae group with ties to a specific collegiate chapter Alumnae and collegiate chapters that are close in location are a logical match Not always possible so other factors help to make the decision Many adoptions occur between groups in different states Physical distance dictates what type of support an alumnae group can provide Any kind of support is appreciated for those chapters in need.

Benefits of Adoption Support to collegiate chapter Create relationship between collegians and alumnae Show collegians about lifetime membership Gives alumnae an opportunity to connect with collegians For collegians Some collegians don’t see alumnae other than their advisors Collegians see that alumnae care about them and want to be involved in their Fraternity experience Collegians see how to “be” an alumnae member Collegians see the value of lifelong involvement For alumnae Gives alumnae an opportunity to interact with youngest sisters Gives young alumnae an focus for involvement We are all connected, regardless of our age

Types of Support: Financial Advisors Awards Recruitment assistance Cards, gifts, notes Visits Rededication Service Type of support offered depends on resources of alumnae group Depends on proximity of the groups Financial – chapter may need a specific item or may need funds for travel or a workshop Advisors – only if close Awards – scholarship/activity awards Recruitment assistance – gift cards for craft stores, or whatever they need Cards notes gifts – at holidays, birthdays, monthly

Initiating an Adoption Adoption can be requested by collegians or alumnae Type of support needed or available will be considered when the match is made Contact the Fraternity Programs Team Collegians or alumnae can request to participate in the program All parties must agree to the adoption The type of support needed by the collegiate chapter will be considered as well as the amount of support alum group is able to provide. VST see a need for an adoption let us know Or if an alumnae group would be available – more collegiate chapters than alumnae groups

Making it Work Communication! Adopt-a-Chapter Newsletter The most important part of the process Collegians must let the alumnae know what they need Alumnae must know the collegian’s calendar Collegians must respond with the information needed by the alumnae group. Collegians must let the alumnae know that they appreciate the support given Frat Programs team creates a newsletter each January giving activity ideas and other important AAC information

How is it Working? Yearly evaluations by collegians and alumnae Adopt-a-Chapter Award Convention Based on level of support provided Evaluation of the adoption experience requested each spring This information is used for selection of AAC award for Convention

To increase alumnae involvement through recruitment and retention.
Fraternity Programs Alpha Gam Always To increase alumnae involvement through recruitment and retention. Marketing program for alumnae groups Encourage return of current members Encourage participation of new alumnae members Low membership is common problem

Fraternity Programs – Alpha Gam Always
It’s All About the Spin! Create excitement Use newsletters and to spread the word among members Challenge members to actively increase membership Important to get current members excited and involved in recruiting new members

You Must Have a Plan! Planning Committee Pick a date Determine type of event Choose a theme Same amount of preparation as for IRD Usually held in late summer or early fall to allow participation of new members for the entire year. Involve the JC, advertise to pull in young members, helps both groups

Shaking the Squirrels out of the Trees! Geographic listing from International Headquarters Invite new graduates Use membership directory on the website Find sisters in the local community Use all resources available to find new members New graduated, capitalize on their enthusiasm Invite potential alumnae initiates, great way to showcase AGD

Create an enticing invitation Follow up! Plan an Interesting Program Volunteer Service Team presentation Highlight activities of group Community service project Not enough to send an invitation, follow up with a personal phone call Program: show off your members, highlight careers, other activities

Impress the Guests Remember Rotation and Conversation! The Party’s Over It’s all about follow through! Remember the rules from collegiate recruitment parties Follow through: write a note, make a phone call Call to drive to next event Don’t stop!

Fraternity Programs Alumnae Initiates
To increase alumnae membership by inviting outstanding women to be initiated as alumnae members. Alum initiates have same rights, privileges and responsibilities Can serve as advisors and officers

Fraternity Programs – Alumnae Initiates
Where do we find candidates? An outstanding woman in the community Co-workers, friends, relatives, neighbors May not be members of another National Panhellenic Conference or National Pan-Hellenic Council fraternity Potential initiate may be nominated by an alumnae group or by a collegiate chapter Possible candidates in the campus community Candidates should be willing to learn about AGD Have an interest in collegians and in community affairs College degree not mandatory, but can be important

Extending the Invitation Submit “Application for Invitation to Alumna Membership” found on the AGD website. Proposed alumna initiate must be approved by the alumnae group and by the Executive Council of the initiating collegiate chapter. International Council votes to extend membership Application to executive director and IP Need to know information about the woman to complete the application Make sure that all members have met the candidate

Initiation Local collegiate chapter International Convention In special instances, an alumnae initiate may be listed as an initiate of another collegiate chapter.

Resources Alpha Gamma Delta Membership Handbook AGD website

Fraternity Programs Alumnae Panhellenics
The Fraternity Programs Team assists with the recruitment of sisters to represent the Fraternity at local alumnae panhellenics in cities where there are no AGD alumnae chapters or clubs.

Fraternity Programs – AlumnaePanhellenics
Sisters are recruited from those participating in the Rose Sister Program From member searches on the AGD website

Distinguished Citizens
Fraternity Programs Distinguished Citizens To honor exceptional contributions and achievements by an alumna member

Fraternity Programs – Distinguished Citizens
Arts Business Education Government Public Service Religion Science Social Service Contributions to these areas are considered

Nominations By an alumnae group, a collegiate chapter or an individual member Nomination Form available on the website: “Nomination for Distinguished Citizen Award” Sent to Fraternity Programs Team one year prior to Convention Awardee is notified a year in advance

Award Ceremony Honoree’s contributions will be highlighted at Convention Presentation of award and Distinguished Citizen pin Convention attendees have the opportunity to meet and congratulate the honoree

International Reunion Day
Fraternity Programs International Reunion Day (IRD) To renew bonds of sisterhood To develop an understanding of the true meaning of Fraternity To promote closer association between alumnae and collegians To develop and strengthen Fraternity friendships For many years Alpha Gams celebrated Founders Day on May 30 Difficult as this is memorial day, colleges already closed or having final exams 1936 replaced with IRD

Fraternity Programs - IRD
When and Who Usually the third Saturday in April Alumnae and collegiate members Non-members may be permitted under special circumstances as permitted by International Council All alumnae and collegiate groups in a reasonably close geographic area are encouraged to plan a joint event. Event may be scheduled for another time depending on the needs of the local membership Collegiate attendance required Include JCs in event

Make a Plan! Select a Chairman and a committee Select a location and format Plan the program Order 25 and 50 year pins well in advance! Centrally located Conducive for a speaker and singing (private banquet room) Secure far in advance If contract is to be signed, AGD policies must be followed see Risk management

It’s about Sisterhood! IRD is typically a luncheon or brunch, but the event can be anything that celebrates our Alpha Gam identity. Theme The IRD theme is announced a year in advance. Use of this theme is encouraged. Can be a community service event/ tea/ picnic

Promote the Celebration! Invitations Newsletter announcements News releases

Speaker Alumnae and Collegiate recognitions Introduce VST and International Council members Recognize wearers of the Honors of Epsilon Pi Recognize 25 and 50 year members Recognize contributors to the AGD Foundation Present Chapter Roll and recognize chapters represented Speech based on theme available to VST asked to speak

Some Rules! Fraternity policy concerning alcohol must be followed! Cannot be used as a fund-raising event for the alumnae group. Avoid planning the Rededication Service or House Association Meetings in conjunction with IRD. Service of alcohol to alumnae strongly discouraged Collegians may not be served or consume alcohol AGD funds cannot be used to purchase alcohol Federal, state/province, local and university rules pertaining to alcohol must be followed Can raise funds for Foundation or charitable cause Event must be self-supporting If a contract is signed, consult a sister with a legal background, review risk management procedures

After the Event: Send IRD Report to Fraternity Programs Team Celebration exhibiting the “Best Use of Theme” will be highlighted on the AGD website

Resources: Alumnae Leadership Manual AGD website: Evaluation form IRD report form Chapter Roll

A program for young alumnae.
Fraternity Programs Junior Circle A program for young alumnae. Provides a transitional level of alumnae involvement between collegiate and alumnae membership. 35 years just a guideline, not firm

Fraternity Programs – Junior Circle
Focus of JC Programming: Fun, Flexible, Friendships Sisterhood Activities determined by the interests of the participants Community Service Not highly structured Inclusive of all members

Few Rules, Just Right! Minimal Reporting Report to Fraternity Programs Specialist and Province Director by October 1 and March 1. (includes list of activities and number of members) Include Fraternity Programs Specialist and Province Director on all mailings. Reports help Fraternity Programs specialists assess the success of the group Good ideas can be passed on to other groups Help to determine recipient of Junior Circle Award at Convention

Starting a Junior Circle Contact Fraternity Programs Specialist Work with the local alumnae group Obtain a geographic listing from IHQ Plan first event (see guide on AGD website) Elect a Junior Circle president as chief organizer Select a name for the Junior Circle Plan upcoming events easy

Fraternity Programs - Junior Circle
Junior Circle vs. Alumnae Chapters and Clubs Junior Circle usually sponsored by an alumnae group No competition between alumnae group and Junior Circle Ideally, sisters participating in a Junior Circle are also dues-paying members of the sponsoring alumnae group. Alumnae groups may offer a reduced support fee to Junior Circle members; in return the alumnae group provides some financial assistance to the Junior Circle. Not a “mini” alumnae group JC and alum group should complement each other

Fraternity Programs Specialist Provides guidance in group set up Helps with group development Resource for questions specific to Junior Circle Province Director Source of information of all groups in community Resource for Fraternity information Different areas of responsibility Frat programs specialist is more hands-on for the JCs

Financial Monies are collected from members on a per-event basis. If supported by an alumnae chapter or club, no need for a checking account. If not supported by an alumnae group, the Junior Circle may maintain a checking account and must submit a financial support yearly by May 10. Financial report available on website

Resources AGD website Activity ideas, report forms, officer responsibilities FAQs Press release Fraternity Programs Specialist

Junior Circle Contacts
CJ Lipski A, B, C, D Jeanne Jacobs E, F, G, H, I, J

Fraternity Programs Rededication Service
To provide a meaningful transition from collegiate membership to alumnae involvement for graduating collegians or those leaving college permanently. Can also be used as a programming item for alumnae groups If they have no collegiate chapter they infrequently hear ritual

Fraternity Programs – Rededication
Participants The ceremony is performed by alumnae members Only initiated members may attend All collegians and alumnae are encouraged to attend Alumnae groups are encouraged to plan a Rededication Service for their adopted chapters Alumnae ritual

Planning Usually held in the late spring. May also be held at the end of the fall semester. Alumnae should rehearse their speaking parts. Order senior packets so they can be distributed at this time. Do in fall if members are leaving after that semester. Rehearse so that everyone can focus on significance.

Resources Alumnae Leadership Manual Alumnae Ritual Rededication Service in the Alumnae Ritual

Fraternity Programs Rosebuds
Rosebuds is a Fraternity Program designed to introduce girls and young women to the sisterhood of AGD through fun activities and community service events. Introduced in 2006

Fraternity Programs – Rosebuds
Participants AGD sisters, their daughters, young friends and other young family members Girls range in age from preschool to age 18. Non-AGD members and their young friends and family members are welcome to participate Collegiate chapters may plan Rosebud activities Collegiate involvement can range from long-term mentoring to special events College day for teens

Rosebud Goals To foster strong adult-girl relationships To introduce girls and teens to the sisterhood of AGD and to Greek life To expose girls and teens to the importance of serving our communities To encourage mentoring of girls and teens by collegiate members

Goals, continued To provide an incentive for alumnae members to remain active in AGD, especially during the busy child-bearing years. To provide leadership opportunities for older girls To introduce non-member adults to the sisterhood of AGD

Rosebud groups are formed and activities planned based on the ages of the participating girls Preschool Ages 6 to 8 Ages 9 to 12 Ages 13 to 15 Ages 16 to 18 5 age groups

Rosebud Groups Through an alumnae group By individual sisters By a collegiate chapter

Rosebud Groups sponsored by an alumnae group Use the resources of the alumnae group to advertise: Newsletter, lists, geographic listing Generic newsletter article is available Use Rosebuds groups to reach out to inactive sisters. Easiest way to organize

Getting started through an alumnae group Select a coordinator Advertise the group by newsletter and list Research activities Schedule a planning meeting Register with Fraternity Programs Team

Rosebuds in areas with no alumnae group (May be more difficult to find participants) Register with Fraternity Programs Team Can get targeted list from IHQ Small budget available to help with mailing costs Generic letter available

Collegiate chapters may participate in Rosebuds by:
Fraternity Programs – Rosebuds Collegiate chapters may participate in Rosebuds by: Forming a Rosebud group for girls or teens in the local area Planning special activities in association with a local Rosebud group Holding college day for local high school girls, if allowed by local campus Panhellenic Contact the Fraternity Programs Team for more information!

Planning Activities See suggested activity ideas on the AGD website Plan fun activities and community service events

Resources AGD website Guide to starting a Rosebud group Age group activities and resources

Fraternity Programs Rose Sisters
A program designed for those sisters who live in areas where there is no organized alumnae chapter or club, including those sisters in the military or are living overseas. The program also serves those sisters who are unable to attend alumnae events due to illness or incapacitation.

Fraternity Programs – Rose Sisters
Sisters are kept informed of Fraternity happenings through the Rose Sister Newsletter. Published twice a year, the newsletter is sent out by and posted on the AGD website. Periodic e-updates may also be sent. A hard copy of the newsletter can be sent by regular mail upon request.

Rose Sisters are encouraged to participate in local alumnae groups, if one exists. Rose Sisters may be contacted to participate in Alumnae Panhellenic organizations.

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