1. Captioning Project

2. Overview of the Captioning Project
UW-IT short-term funding is available to caption:
Videos available to the public on a high-use website
Videos that will be used multiple times in a course
Videos developed by several faculty members to be used in several different classes

3. Captioning Project Progress
By the numbers:
630 videos have been captioned
169 hours of video have been captioned
11 departments excluding DRS have accounts with 3Play Media
Captioned videos will be reused in 60 classes per year
Over 750,000 individuals are estimated to watch the videos each year
Increased the numbers of videos captioned on campus by 10.8%

4. Captioning Project Progress (cont.)
Products:
Created a video: “Making Videos Accessible”
Promising Practice has been created to document how to setup a captioning project on a college campus

5. Captioning Project Video

6. Captioning Tips & Tutorials

7. Captioning Basics Anatomy of a caption file: SRT caption file
Simple text file with time stamps that can be opened with Word, Notepad, etc.

8. Captioning Basics DCMP Captioning Key
This can be used as a resource if you are captioning your own videos and not using a captioning vendor

9. Captioning Basics Continued
YouTube:
Will create auto-generated captions
Not accurate enough to be compliant
Use the built-in editor to
Correct auto-generated captions
Create captions from scratch or
Import a script and sync with the video

10. Captioning Training for YouTube
Navigating YouTube’s caption editor
Sign in to YouTube and choose My Channel
Click on:
‘Video Manager’
‘Edit’ next to the video you’ll add the caption to
‘Subtitles/CC’ to open the caption editor

11. Captioning Training Navigating YouTube’s caption editor (cont.)
Select ‘Add New Subtitles’ and pick ‘English’ as the language
Can type as the video plays or sync from exact transcript or…
…edit existing Autogenerated captions if not too flawed

12. When logged on to YouTube first choose My Channel.
YouTube--My Channel
When logged on to YouTube first choose My Channel.

13. YouTube—Video Manager
Once on My Channel choose Video Manager to see a selection of your videos to pick the one you’ll add closed captions to.

14. YouTube—Edit drop down menu
Click the drop down menu to reveal the Subtitles/CC option.

15. YouTube – Caption Menu choices
Choices include:
Uploading a completed caption file
Transcribing then syncing that to the video
Creating new subtitle by typing as you watch the video
Buying subtitles or translation

16. Caption Menu One
First choice allows uploading a completed timed-text caption file to then sync with the YouTube video. This is what you’d use if you had a .srt caption file created by a vendor like 3PlayMedia.

17. Caption Menu Two
The second menu item allows you to paste in your transcript then have YouTube’s Automatic Speech Recognition use that to sync it with the video. This is why it can be useful to work from a script when making a video.

18. Caption Menu Three
This third menu item is the one you’d choose if you would then go about typing in the captions manually while you watch the video. It will pause when you stop typing.

19. Type Captions while watching the video
This is how the screen appears when you first begin typing in captions.
You can also do a similar process while in the transcript mode (menu item two) wherein you’re typing into one large text box with no breaks between lines, to then edit later.

20. Caption Edit view
Once you have some captions connected to your video, either created automatically by YouTube or another source, you can edit both the text used and the stop/start locations as they appear in this mode view.

21. Save caption file menu
Once you have captions correctly edited and timed with the video they can be saved as a .srt file via the “actions” menu.

22. How to setup Captioning Training
Contact Doug to setup training for:
Individuals
Departments
General questions about captioning

23. Captioning Training In-depth Captioning Training Includes:
Hands-on with YouTube
How to use Amara and Camtasia
Facebook and Vimeo captioning
Helpful hints for captioning and setting up a 3Play Media account

24. 3-Play Media Departments can setup their own account by contacting:
Erin Batog
Account Executive
3Play Media
X109

25. Links to Project Products

26. Resources http://www.washington.edu/accessibility/

27. Contact Information
Accessible Technology Services - Captioning
Doug Hayman
Technology Specialist
Susie Hawkey
Operations Manager