1. Data Pipeline Town Hall February 18, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/19/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Identity Management
Special Education December Count
Discipline
Adobe Connect Changes
School Discipline and Attendance
Student End of Year
ELPA
4 Day School Week
Special Education Discipline
Data Pipeline Users Group
SBD/PreCoded Id
Statewide Course Codes
CDE Data Collections Regional Tour

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week)
RITS
EDIS
Periodic
Finance (February 28th 2016) 9

10. Open Data Pipeline Collections
11/19/2018
Open Data Pipeline Collections
Snapshots
Human Resources
Student End of Year (Soft Open) 10

11. Identity Management 11

12. Identity Management Upgrade
March 2nd is the rollout date for the new Delegated Administration application (11g)
Soft release meaning you can still use the old version (10g)
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
All of the 10g users will be automatically “migrated” to 11g
Pre Release - Informational Webinars (Demo / Q&A) scheduled:
Tuesday February 23rd from 9 to 10 am – Adobe Connect
Tuesday March 1st from 9 to 10 am – Adobe Connect
Again, if you are not a LAM, but you want to attend, let us know
Update to CDE Identity Management Page – Highlighted in yellow 12

13. 13

14. Identity Management Upgrade
Providing Webinar slides and access to the new Delegated Administration application for the upcoming Data Collection State tour
Planning Questions and Answer sessions continuing through March – 8th, 15th, 22nd & 29th
Tuesday’s from 9-10 am
Meeting is of course optional
Meeting purpose
Quick update on the transition
Questions & Answers from the districts 14

15. Identity Management Upgrade
Questions / Concerns on the demonstration 15

16. Special Education
December Count 16

17. The Special Education December Count officially closed on February 11th!
THANK YOU EVEVERYONE!! 17

18. Contact information
Kristi Gleason (303) Lindsey Heitman (303) Orla Bolger (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 18

19. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 19

20. Discipline 20

21. TIMELINE Timeline – will be posted by weeks end
Interchange – Open mid-April
Snapshot – Open May 2nd
Interchanges Uploaded – May 9th
Interchange Errors Resolved – July 7
Student
IEP
Discipline
Interchange and Snapshot Errors Resolved – August 16th
Collection Closes and all that entails- August 24th 21

22. Contact information
Kristi Gleason (303) Lindsey Heitman (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 22

23. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 23

24. Adobe Connect Changes 24

25. Adobe Connect Changes
CDE is looking at a number of different vendors for large capacity webinar seminar rooms over 200 users.
We have been testing a wide variety of vendors like Go to Meeting, Adobe Connect and Webex.
If CDE changes webinar providers it would impact Town Halls
No decision made yet but we want to let Town Hall users know so there is minimal impact
CDE may continue with Adobe which would mean no impact. 25

26. School Discipline and Attendance (SDA)26

27. General Information Documentation updated and posted at:
Collection timeline:
Opens: May 9th 2016
Closes: June 30th 2016
Contact Annette Severson
Annette

28. Review of SDA File Updates
Firearm (GFSA) Discipline File
Addition of Grade Level in file layout
Discipline by Student Demographic File
Removal of the Habitually Disruptive Students field
Attendance Data File - No updates
Discipline by Action Taken File
Referral to Law Enforcement re-defined
Behaviors Updated:
Drug Violations – no longer includes marijuana
Marijuana Violations – collected with new code
Sexual Violence – collected with new codes
Annette 28

29. New Behavior Codes: Issue with Timing
A section will be added to No Reportable Incidents tab
Districts can provide what timeframe the data counts are reported in
For example, if the data counts include data from January through May, you could indicate ‘5 months’
Will only be available for , data will need to be reported completely for
Annette 29

30. SDA: No Reportable Incidents - Update
Annette

31. New Behavior Code Update
Updating the current behavior code list to modify Sexual Violence behavior code into two codes for Sexual Violence/Battery and Rape or Attempted Rape.
This update aligns the SDA data reporting fields with the required CRDC reporting elements.
Lessen the amount of data the district would need to populate for as CDE could pre-populate this data instead.
Clarifies the existing vague definition of sexual violence which may be interpreted multiple ways across Colorado and misreported.

32. New Behavior Codes CRDC now requires the following to be reported:
Incidents of rape or attempted rape
Incidents of sexual battery (other than rape) - An incident that includes threatened rape, fondling, indecent liberties, child molestation, or sodomy. Both male and female students can be victims of sexual battery. Classification of these incidents should take into consideration the age and developmentally appropriate behavior of the offender(s).
CDE behavior codes are now aligned with this CRDC reporting requirement

33. SDA: Behavior Code Update
Updated Behavior Codes impacted (updates are highlighted): 15
Sexual Violence/ Battery (other than Rape)
Acts of sexual violence on school grounds, in a school vehicle, or at a school activity or sanctioned event. Sexual Violence means a physical sexual act perpetrated against a person’s will or where a person is incapable of giving consent. Incidents of sexual violence/battery (other than rape) - An incident that includes threatened rape, fondling, indecent liberties, child molestation, or sodomy. Both male and female students can be victims of sexual battery. Classification of these incidents should take into consideration the age and developmentally appropriate behavior of the offender(s). 16
Rape or Attempted Rape
 Incidents of rape or attempted rape.
Annette 33

34. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 34

35. Student End of Year 35

36. Student End of Year
Soft Open for Student End of Year is today. Districts may begin uploading student interchange files and creating snapshots for the school year
Trainings and Documentation will be provided closer to the full open in May
Questions? Please contact Duncan Anderson or 36

37. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 37

38. ELPA 38

39. ELPA
Your district may have been sent a letter and last week regarding ELPA.
We discovered near at the end of October Count that the ELPA table was excluding Kindergartners with E-CARE funding ( coding)
Changes were made to the funding for this year
That means for the data to determine allocations
You can look up the differences in Cognos
The reports are under Student October
And then ELPA Student Report – Updated & ELPA Student Report – No ECARE 39

40. ELPA
allocations based on data have been altered and your district should/will receive an and letter describing the changes
The data has also been updated
If you downloaded the report since October Count closed then please go back to Cognos and download the Updated version. 40

41. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
Contact Info for ELPA Questions:
Morgan Holmgren –
Lindsay Swanton –
Donna Morganstern – 41

42. Directory 4 Day School Week42

43. Directory 4 Day School Week Application REQUIRED
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, 2016.
Application guide available at: 43

44. Directory
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at A copy of their respective school calendars, building class schedules, assembly schedules, bell schedule including lunch time interval and professional development calendar. CDE will review the additional materials for the use and prioritization of instructional time. The executive director of field services and deputy commissioner must recommend approval of the application before it is forwarded to the commissioner for consideration. 44

45. Directory If you have any questions Dennis St. Hilaire 45

46. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 46

47. Special Education Discipline47

48. Documents Timeline – will be posted end of week
File Layout – will be posted end of week. No changes except the year. 48

49. Contact information
Kristi Gleason (303) Lindsey Heitman (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 49

50. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 50

51. Data Pipeline Users Group51

52. Data Pipeline Users Group
Summary of last week’s meeting
Feedback on Staff Interchange Snapshot
Districts do not have resources for another snapshot
IEP and Student interchange
Discussed issues with PAI and funding codes in interchanges which do not apply to the End of Year collections
SDA collection additional codes
Concerns about printing all reports 52

53. SBD/ Pre-Coded ID 53

54. Dynamic Learning Maps (DLM)
DLM Test preparation
No Pre-ID pull.
KITE is open
Please update student information in the KITE system.
Data will be locked down on March 7th Note: This date has changed. We will let you know when there is further information.
DLM SBD will be in June, 2016
We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made.
Please note DLM will replace the previous 11th grade alternate assessment for (there will not be a separate collection for the 11th grade alternate)

55. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs week of March 14th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

56. CMAS (includes PARCC) Student test window is 4/11/16 – 4/29/16.
SBD for CMAS will be in late June/early July, 2016
SBD process will be similar to what was used in summer, 2015
Please update student information in vendor system

57. PSAT and ACT SBDs There will be a PSAT SBD There will be an ACT SBD
These will be done in June/July

58. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

59. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 59

60. Statewide Standard
Course Codes 60

61. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection and course proficiency report
All courses should be mapped and loaded by end of February 2016.
TSDL snapshot opens on February 29th
More information 61

62. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 62

63. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
There is a delay due to limited resources
What version of SCED am I using?
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on version 1.0 63

64. Statewide Standard Course Codes
One webinar
Connect using:
Phone number:
Dates:
Thursday, February 18th from 3:30 – 4:30
was sent out 64

65. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 65

66. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 66

67. CDE Data Collections Statewide Tour67

68. Statewide Tour Starting on the Western Slope
Looking to add additional locations in Eastern Colorado and Metro area in the Spring 68

69. Statewide Tour Visiting seven nine locations
Pueblo – Monday, February 22nd
Trinidad – Tuesday, February 23rd (Afternoon only)
Alamosa – Wednesday, February 24th
Durango – Thursday, February 25th
Craig – Friday, February 26th
Grand Junction – Monday, February 29th
Frisco/Dillon – Tuesday, March 1st 69

70. Statewide Tour Two new locations Swink – Monday, March 7th
Ft. Collins – Friday, March 11th
More to come and thank you to all the people who have volunteered to host 70

71. Statewide Tour First location change
Pueblo training has changed to the following address:
Paragon School
3000 Lakeview Ave
Pueblo, CO 81005
Room 10 & 11
Communication will be sent out with the new address 71

72. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 72

73. Statewide Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 73

74. Statewide Tour An email was sent out with details
Please realize trainings are weather dependent
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 74

75. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
More trainings will be planned in the spring for the Eastern plains and Metro area.
Please let or if you would like to host a training. 75

76. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 76

77. Thursday, February 25, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, February 25, a.m.-10 a.m. 77