2. Signature: Microsoft Word 2003
Chapter 10
FORMATTING WITH STYLES AND OUTLINING

3. Performance Objectives
Apply styles
Create an outline style numbered list
Clear formatting
Display a document in Outline view
Create an outline, assign headings in an outline, collapse and expand outline headings, organize an outline, and number an outline

4. Applying Styles with the Style Button
Position the insertion point in the paragraph
to which you want the style applied.
click the
down-pointing arrow
Style drop-down list

5. Applying Styles with Task Pane
Styles and Formatting button
Styles and Formatting Task Pane
Character Style Marker
Paragraph Style Marker
display entire list

6. for bullet and numbering formatting
Applying a List Style
for bullet and numbering formatting
scroll to display list styles
click desired style
display entire list

7. Creating an Outline Style Numbered List
Format, Bullets and Numbering
click desired
option
certain options are available only when heading styles have been applied to text

8. Clearing Formatting select text OR Edit, Clear, Formats
click the
down-pointing arrow
click OR
Edit, Clear, Formats
apply the Normal style

9. Creating an Outline Outline Selection Symbols View, Outline
or click Outline View button
headings and subheadings
are identified as certain
heading levels
Outline Selection Symbols
indicates that subtext appears
below the heading
indicates that no subtext
appears below the heading
indicates the paragraph
is normal text
outline selection symbols can
be used to select document text

10. Outlining Toolbar Promote to Heading 1 Promote Outline Level Demote
Demote to Body Text
Move Up
Move Down
Expand
Collapse
Show Level
Show First Line Only
Show Formatting

11. Assigning Headings Promote Demote
You can also promote or demote a heading by dragging the selection symbol to the left or right 0.5 inch.

12. Collapsing and Expanding a Document
View a condensed outline of the document without
all of the text in between headings or subheadings.
- useful for viewing, moving insertion point, moving text, maintaining consistency
use drop-down list
and click desired level
gray line indicates
that text below heading
is collapsed
use Expand button
to expand all text
beneath a heading
use Collapse button
to collapse all text
beneath a heading

13. – collapsed text is moved at the same time
Organizing an Outline
select heading
– collapsed text is moved at the same time
Move Up
Move Down

14. Assigning Levels assigns outline levels without applying formatting
click down-pointing arrow
and select desired level

15. Numbering an Outline Format, Bullets and Numbering click desired
option
If headings are moved, inserted, or deleted, the headings are automatically renumbered.

16. Commands Review
How do you display the Styles and Formatting task pane?
Styles and Formatting button

17. Commands Review
How do you clear all character and paragraph formatting from selected text?
click the
down-pointing arrow
click OR
Edit, Clear, Formats
apply the Normal style

18. or click Outline View button
Commands Review
How do you change to Outline view?
View, Outline
or click Outline View button

19. FORMATTING WITH SPECIAL FEATURES
Coming Next
Chapter 11
FORMATTING WITH SPECIAL FEATURES