1. Job Analysis Questionnaire (JAQ) Orientation Session
Queen Anne’s County Schools
Classification and Pay Study
Management Advisory Group International, Inc.
June, 2018

2. MAG – Professional Human Resources Consulting
Management Advisory Group, Inc. (MAG) is a full-service HR consulting firm providing services in:
classification/compensation,
salary and benefits surveys,
pay plan development,
job analysis and evaluation,
position specifications, and
fully integrated human resources software.
Over 500 compensation studies in 28 states in 30 years.

3. This Presentation Will Cover:
Project Understanding
Project Goals
Role of Employees
Role of Supervisors
Job Analysis Questionnaires
Next Steps

4. Project Goal and Scope of Project:
Queen Anne's County Schools seeks to conduct a Classification and Compensation Study for:
approximately 350 positions.
all certified administrative and non-certified classes.

5. This project IS designed to:
Capture current job data from employees;
Ensure consideration of internal equity;
Ensure that budgets can be built on market information;
Identify needed market adjustments to the current plan;
Support QAC Schools compensation policy;
Provide an implementation plan that is affordable;
Provide a process for future evaluation of positions.

6. This project IS NOT designed to:
Guarantee salary increases – subject to budget and collective bargaining
Identify staffing levels.
Reorganize departments or functions.
Evaluate individual employee performance/capabilities.
Recommend salary decreases.

7. Role of Employee and Supervisor
Both Serve as Subject Matter Experts.
Both Provide Information Used for Job Analysis.
Employees Provide Bulk of Information.
Supervisors Review and May Comment.
Supervisors May NOT Change Employee Answers.
Supervisors May NOT Delete Employee Answers.

8. Job Analysis Questionnaire© (JAQ)
The Essential Data-Gathering Instrument of the Study.
Used for Job Analysis.
Employees in Scope of Study Complete Questionnaires.
100% participation – members of JAQ groups should be listed in Comments in Section 22
Supervisors Review Completed JAQs.
Supervisors can finish their JAQ and still review.
Review & Analysis by MAG Consultants.

9. Job Analysis Questionnaire© (JAQ)
Click the JAQ button to access your Job Analysis Questionnaire.
Use Internet Explorer 11 or newer, Chrome or Firefox to access the Questionnaire.
DO NOT USE SAFARI (iPad/iPhone/iMac browser) or Microsoft Edge (Windows 10 browser).

10. Job Analysis Questionnaire© (JAQ)
Select Client Name,
Queen Anne’s County Schools, MD then Click Go

11. Job Analysis Questionnaire© (JAQ)
E-version (Online JAQ):
Enter User ID & Password then Click “Go”
Queen Anne’s County Schools, MD
User ID: Your Employee ID
Password: Your Employee ID

12. Employee and Supervisor Information Page
Enter Working Title if different from official title
JAQ
Employee and Supervisor Information Page
Check Promotion Date
Select Supervisor from list
ESSENTIAL:
SET SUPERVISOR

13. Job Analysis Questionnaire© (JAQ)
Main Menu
Navigate easily to every JAQ page.
Checks show pages SAVED
When completed, click Finished
Print entire JAQ

14. Job Analysis & Classification Manager©
Level of Autonomy
Definitions for Queen Anne’s County Schools, MD
Trainee/Apprentice
Employee
Lead Worker
Supervisor/Crew Leader/Coordinator
Manager/Assistant Department Head
Administrator/Coordinator of Large Division
Department Head/Chief/Director
Superintendent
Be sure to click “Save”

15. Job Analysis & Classification Manager©

16. Examples are available
List
Essential
Tasks
Examples are available
Enter Task Statements
Rank order of Importance
% of time spent on task

17. People Responsibility Complexity of Work Assets Responsibility
Job Factors
Data Responsibility
Judgment
People Responsibility
Complexity of Work
Assets Responsibility
Impact of Decisions
Education
Equipment Usage
Physical Demands
Communications
Math
Unavoidable Hazards
Safety of Others
Experience

18. Areas of Responsibility for All Jobs
Read carefully and select the level that best describes your job
Give examples from your tasks to indicate why the level selected applies to your job

19. Education, Licenses & Certifications
Select what you believe is required for your job, not what you have or came to the job with.
Also, list any licenses or certifications that are associated with performing your job.

20. Experience Requirements
Select what you believe is required for your job, not what you have or came to the job with.

21. For Unavoidable Hazards and Sensory Requirements
Select ALL that apply
Give examples from your work of how the items selected apply to your job

22. Reminders Visit www.maginc.org – NOT A SHORTCUT
PRINTING A JAQ
Click Main Menu.
Click Print All Pages.
Click Confirm.
Preferred browser for printing is Internet Explorer.
Press Ctrl-P to open Print Dialog Box
Send to Printer or
Save as PDF
BE SURE TO CLICK SAVE AFTER COMPLETING EACH PAGE.
Each box on the Main Menu must be checked before you can click FINISH.
Only Saved Pages will show a check in the box.

23. Next Steps Approximately two weeks – June 15, 2018
Completion of Job Analysis Questionnaires:
Approximately two weeks – June 15, 2018
Supervisors review completed JAQs – June 22, 2018
Classification Review
Market Survey
Development of Draft Report
Presentation of Final Report