1. The Accelerator Directorate The Organization, Priorities and Accelerator R&D April 12, 2011
Norbert Holtkamp

2. Accelerator R&D: Strategy
Topics
My first 100 days
Organizational adjustments
Priorities
Where do we go with Accelerator R&D
Long range planning
Summary
Accelerator R&D: Strategy

3. My First 100 Days…Observations
The observations were heavily influenced by the review of AED.
Business systems + Document management systems are up to standards
“Shadow organizations” and “Shadow systems” exist
Systems Engineering is not consistent across AD/Lab
Significant frustration regarding Accelerator R&D.
Lack of trust towards upper management.
In spite of all that: Operation of user facilities and construction of new ones is doing very well.
Accelerator R&D: Strategy

4. A fantastic Toy: LCLS Achievements
“… and then there was light”. Coherent light. Immediately.
Very short transition from commissioning to user operation
Low charge (20pC) bunches for short bunch length (<10fs)
Extended energy range, .5keV – 10keV
Second Harmonic After Burner (SHAB) for x-rays to approx. 20 keV
Operation at 120 Hz (and 120 Hz controls feedback) was seamless
Operating now at approx hrs. per year at greater than 95% accelerator availability
Norbert
Accelerator R&D: Strategy

5. The Organization The Resources

6. Present Accelerator Directorate Organization
Norbert Holtkamp, ALD
Bob Hettel, Deputy
John Seeman, Deputy
LCLS Accelerator
Systems Division
D. Schultz
Accelerator Engineering Division
K. Fant
Accelerator Operations
& Safety Division
R. Erickson
Accelerator Research Division
T. Raubenheimer
S0-20 Accelerator Division
U. Wienands
Strategic Projects Division
J. Galayda
SPEAR3
Accelerator Division
J. Schmerge
ESH&Q
Mike Scharfenstein
Acting
Administration
H. O’Donnell
Business Office
C. Lowe
Helen O’Donnell
The Accelerator Directorate has a total of ~ 600 FTE.
Approximately 275 FTE are funded directly or indirectly in support of the LCLS.
Approximately 170 FTE are “hard” matrixed to the LCLS.
Accelerator R&D: Strategy

7. Organizational Adjustments
Is there anything wrong with the existing organization?
Observations:
28% of all AD employees are coded supervisors
Present org charts mix between administrative and functional supervision
Up to seven levels of management
PAUSE event pointed out deficiencies in communication and lack of clarity in supervision
Dissatisfied customers
In some areas the mission and the organization are not aligned.
Some of the current structure has been in place for more than a decade and can be rigid, cumbersome and inflexible
Rates are too high. Substantial UDT across the organization
Accelerator R&D: Strategy

8. What Do We Have? - What Do We Want?
Accelerator R&D: Strategy

9. The Present Organization
Accelerator R&D: Strategy

10. The Biggest Change: Engineering Organization
Owns more than 2/3 of AF (>400 people)
Only 2 options:
AED is a directorate
AED splits up into 3
~90
~130
~180
Accelerator R&D: Strategy

11. Restructured Organization
Accelerator R&D: Strategy 11

12. Accelerator R&D: Strategy
Funding Sources
BES #1
funds
HEP ##
funds
BES #2
funds
BES #3
funds
WBS 9
Lab-wide Support
Allocation Pools
&
Service Centers
Director’s Office
COO Office
Planning & Assessment
Finance
Procurement
Human Resources
ESH
Project Mgmt Office
Facilities
Computing
Communications
Infrastructure Projects
(directly funded)
WBS 1
Photon
Science
SIMES INST
PULSE INST
SUNCAT INST
WBS 2
PPA Science
KIPAC
Elem Particle
Babar D&D
Service Centers
WBS 3
SSRL Science
BL Operations
Users
Experiments
WBS 4
LCLS Science
BL Operations
Users
Experiments
HEP ##
funds
Other
Fund
Sources
WFO
Agencies
Stanford
WBS 8
Accelerator Support for PPA, SSRL, LCLS
Operations, Safety and Maintenance
Upgrades – AIPs, small projects
Research and Future Development
Core Competencies and Technologies
Service Centers
Projects – LCLS II, LUSI, FACET, MEC (WBS 7)
Accelerator R&D: Strategy

13. Accelerator R&D: Strategy
Detailed Breakdown
HEP
LCLS
SSRL
Other
Grand Total
TOTAL WBS 8.0
38,765
95,688
12,335
6,721
153,510
8.02
SPEAR3 Core Team
8,629
SPEAR3 Core Team Management
5,591
SPEAR3 Operations and Mainten
2,264
SPEAR3 Upgrades
773
8.03
LCLS Core Team
68,593
LCLS Core Team Management
2,086
LCLS Operations and Maintenanc
39,807
LCLS Upgrades
26,701
8.04
Sect 0 to 20 & FACET Core Team
6,938
6,015
12,953
S0-20 Core Team Management
445
462
906
S0-20 Operations and Maintenan
4,448
5,235
9,683
S0-20 Upgrades
2,046
318
2,364
8.05
Accelerator Operations & Safety
1,288
12,881
3,706
17,876
AOS Division Office
226
696
234
1,157
Maintenance Coord, Statistics,
622
Document Control
449
Beam Operations
350
4,321
1,537
6,208
MCC Systems
703
SPEAR3 Control Center Systems 20
Power
712
6,090
1,915
8,717
8.06
Accelerator Research & Develop
30,539
8,199
45,460
ARD Division Office
107
6,403
2,242
8,645
Spear3
205
Test Facilities
5,599
ILC
4,237
LARP and LHC Upgrades
2,361
Accelerator Design - Physics &
1,452
RF Source & Structure Developm
8,813
1,617
10,430
Novel Acceleration Research
3,666
High Gradient Research
3,157
Accelerator Technology Develop
648
1,796
239
2,683
AD Work For Others
498
1,983
2,481
Other Accelerator R&D
436
Accelerator R&D: Strategy

14. Long Range Planning: DRAFT
Ten Year View of SLAC Funding
Total in $Millions
Base - Research, Operations & Maintenance
FY2010
FY2011
FY2012
FY2013
FY2014
FY2015
FY2016
FY2017
FY2018
FY2019
FY2020
Outyears
Total
High Energy Physics (HEP) 93 89 91 92 94 97 99
102
104
107
109
Basic Eenerty Science (BES) - SSRL 33 34 45 48 51 54 55 57 59 61 63
BES LCLS
106
123
143
157
170
185
201
217
223
228
234
BES Photon Science 18 20 23 30 36 43 52 62 75 90
Other - EM, Safeguard & Security, BER 10 13 14 15 16 17 19 21 22
Ttl SLAC Base
261
279
316
343
367
397
426
458
481
507
537
Non-Base - Projects
Science Laboratory Infrastrcutre (SLI)-Research Support Bldg (RSB) 7 41 12 - 96
SLI-Scientific User and Support Bldg (SUSB) 1 65
SLI-Photon Science Laboratory Bldg 5 25 60
BES-LCLS I & PULSE 39
BES-LCLS II
115 95
399
BES-LCLS 2025 40
538
600
BES-PEP X 6
469
500
HEP-LSST 44 37 24
156
BES-SSRL BL, incl Addt'l Staff Suprt 2 11 9
Total NonBase Projects 47 49 71
195
189 87 72
1,014
1,969
Total SLAC - NonARRA
308
328
387
557
540
513
529
520
608
ARRA Projects
Total SLAC
340
368
409
2,063
Out Year Input from PPA - R. Alva; SSRL - S. Carlson; LCLS - S. Honl; Photon Sci - N. Matlin
Current Fiscal Year
Accelerator R&D: Strategy

15. Where are We Going: Priorities, Accelerator R&D

16. SLACs Lab Agenda Mission
Grow into the premier Photon Science Laboratory
Maintain our position as the premier [electron] accelerator laboratory
Build targeted programs in particle physics, particle astrophysics & cosmology
Accelerator R&D: Strategy

17. SLAC  Particle Physics+Astronomy and Accelerator Research
… the programs, facilities and infrastructure SLAC operates
PPA
Accelerators
FERMI
LSST
LHC support
EXO LC
Super B
NC LC Technology
High Power RF
High Gradients
FACET
LASER Acceleration
TEST beams
Accelerator R&D: Strategy

18. Accelerator R&D: Strategy
Example: Maintain our Status as the Premier Electron Accelerator Laboratory
Innovative technologies for accelerators
NC high gradient acceleration
Dielectric
Plasma
NC accelerator for DOE (and worldwide)
ECHO 4
Novel approach for high brightness beams
Beam generation
Beam/ -manipulation
Laser-Beam manipulation/diagnostics
FACET
Accelerator R&D: Strategy

19. Beyond HEP: The SLAC Multi-Program Environment
… the technology HEP supports at SLAC benefits the entire lab…
PPA AD
LCLS,SSRL & Photon Science
Detector R&D
Computing
Data acquisition & management
Beam Dynamics
Technology infrastructure
Test Facilities
Research on future colliders
Computation
LCLS Operations
LCLS Experiments
Data acquisition
Data storage
High brightness beams
Low Emittance Beam Acceleration
New light source concepts
…and back
Accelerator R&D: Strategy

20. The Laboratory Mission - The Accelerator Role
Grow into the premier Photon Science Laboratory
Maintain our position as the premier [electron] accelerator laboratory
Build targeted programs in particle physics, particle astrophysics & cosmology
Seeding schemes that will change FEL designs
R&D
LC, Beam Manipulation
Next Generation Injectors
Injector Test Infrastructure
LC, Super KEKB,
Ultra short pulses
Diagnostics. Timing/Synchronization LC
User adapted applications
Linac designs for specific needs
LC, MC
Enabling Technology
RF Power (at any band) and new power sources
LC, MAP, Project X, everywhere
The “ultimate” storage ring
Beam Dynamics and Feedback systems
Super B / Super KEK B
“Doubling the energy”
Plasma Wake Field Acceleration
FACET and its experimental program
Accelerator R&D: Strategy

21. LCLS-II as a Part of LCLS-2025: What SLAC Envisions
Priorities:
LCLS-II as a Part of LCLS-2025: What SLAC Envisions
NEH
Hall
FEH
Hall
present LCLS
LCLS-2025
soft x-ray
hard x-ray
LCLS II is key step on path to LCLS 2025
Accelerator R&D: Strategy

22. LCLS Accompanying FEL R&D Program
Z.Huang
J.Hastings
B.Hettel

23. Sector 0 FEL R&D Test Facility
A staged approach to
a five to 15 to 30 Million$
Test Facility that serves
SLAC and others (LBNL,
ANL)
Accelerator R&D: Strategy

24. Redirecting where: Status on the Photon Side
The R&D plan is consistent with SLACs mission statement
The plan includes other laboratories and serves not only SLAC but other national programs and the worldwide community
All elements of the plan will happen depending on time and funding because they are all mission critical
… it’s a good and complete plan, although details are missing!
Accelerator R&D: Strategy

25. Redirecting where: What about the HEP part?
B.Brinkman (Oct 2009)
There are a number of promising emerging accelerator technologies now under investigation with HEP support:
High-Gradient RF Structures
Muon Accelerators &Colliders
Photonic Band-Gap Structures
Superconducting Radio Frequency
Wake Fields in Plasmas or Dielectrics
Accelerator R&D: Strategy

26. Other SLAC Accelerator Research Program
Strong programs in Advanced Accelerator concepts, High Power RF (HPRF) and Beam physics and Diagnostics
Utilize SLAC core competencies in HPRF and accelerator design
Leverage SLAC test facilities, infrastructure and computation effort
SLAC HEP Accelerator R&D program at crossroads
World-leading accelerator research program with unique but expensive infrastructure and test facilities
Most near-term application  industrial or scientific radiation sources
Accelerators have potential to impact community and economy
Accelerator R&D: Strategy

27. The Reality: FY2011 funding vs budget situation
Where will SLAC be in 3-5 years?
Following trend: ~ $ 6-7 M
Following trend ~ $ 3 M
0 unless there is a FACET II
Following trend ~ $ 3.5 M
Depends: 0- < $ 2 M
_______________________________
That’s ~ $ 15 M versus ~ $ 31M
Accelerator R&D: Strategy

28. Programmatic Elements and Direction in the Future
Very useful for SLAC
Largely funded
through grants
NC Linac Design
& Construction
Pulsed Power
Modulators
Accelerator Computations
Unique capability
@SLAC. DOE will
partially fund
High Power RF
BEAM Dynamics
Advanced Accelerator
R&D: High Gradient, LASERs/PLASMA
FEL Physics
Instrumentation
High rep rate,
ultrafast
Fully aligned with
SLAC mission
DOE fully funds
100%
Accelerator R&D: Strategy

29. AD-Status Overview and Outlook
R&D infrastructure:
HEP funded AD infrastructure is about $ 30M / y
Probably shrink to $ 10M / y by 2015
BES funded AD infrastructure is << $ 10M / y
could grow to $ 20M / y
In order to maintain and grow this infrastructure AD would need a ~$30M - $40M program by 2015.
Sources: DARPA, BES, NP, HEP, FS, DOD, Industry, NIH
AD is approx $ 150M/y now and will be in 2015/2016 because LCLS II construction money. Without WFO AD can not grow/maintain.
Management decision: not more than 20% of the AD base!
Accelerator R&D: Strategy

30. Other Sources of Funding- is it a Solution?
WFO funding can support infrastructure and technology that can not be full covered by funding through base/core programs.
SLAC has technology, infrastructure and intellectual capabilities that can benefit industries, other agencies and the nation.
Risks:
Fluctuations in funding can not be covered by Laboratory Base budget
Effort becomes very scattered without clear direction and alignment with lab core mission
AD can’t raise the ~$ 35M /y and AD infrastructure will fade away
WFO becomes substantial part of base budget and threatens lab core missions through shift in priority
Accelerator R&D: Strategy

31. WFO: Is It Realistic? Lab Topic Time Funding Scale Funding Risk CERN
Ongoing structure fabrication & testing
~300k
None
LLNL
First phase of MEGa-ray construction
~750k
FNAL
Project-X rf system development
2011
~400k
LANL
Design studies for MARIE
Low
LCLS
SLED pulse compressor upgrade
~600k
Complete MEGa-ray 250 MeV linac
~1600k
Joint LLNL/SLAC DARPA AxIS Prop.
~7200k
Med
Additional CLIC structure testing at SLAC
~800k
Three additional klystron-based test stands (SATS)
~2200k#
R&D for MARIE on high grad. long-pulse linacs
~5000k
High
X-band deflector (klystron, waveguide, …)
2013
LCLS-II
Bunch compressor linearizer
Energy dither (600 MeV w/ 4 XL4’s & 16 struct.)
~5400k
ELI-NP
High gradient 600 MeV linac for gamma ICS
~8000k#
PSI
Energy dither / energy upgrade (0.4 ~ 2 GeV)
2016
~10M$ per GeV#
# = funding may be split between SLAC and industry
~500k additional internal SLAC LDRD funding in FY11
Accelerator R&D: Strategy

32. WFO by Directorate at SLAC Today *
Photon science
$ 826
Particle & Astro
$1,096
SSRL
$5,961
LCLS
$105
Operations
$1,729
Accelerator
$3,434
AD-BES
$1.901
Adv Sci Comp
$132
$13,151
We intend to grow this to > $ 22M in FY12 !!!
Accelerator R&D: Strategy

33. More recent initiatives – We will do!
The Muons: Engage in MAP-Berkeley and SLAC will make a proposal together. Approx 6 FTEs each.
Plan for FACET II
Maintain the Linear Collider (at SLAC or elsewhere)
Engage with HP RF industry
Start WFO others program (and infrastructure)
Be the center for normal conducting RF accelerators and especially linacs, HP RF sources and pulsed power
Accelerator R&D: Strategy

34. Budget Realities
SLAC operates the only hard x-ray laser for another couple of years.
There a core competencies that SLAC wants to maintain and that the DOE wants to maintain within the complex
There are new projects and opportunities for the Accelerator directorate:
LCLS II, ITF, FEL R&D programs, NGLS participation…
Develop, implement and execute a healthy Work For Others program
Look for the future of HEP: SUPER B, LHC, Linear Collider, Muon Collider… but better be patient!
Accelerator R&D: Strategy

35. Accelerator R&D: Strategy
Summary
The largest part of the Accelerator Directorate is very straightforward although challenging to maintain and to improve
The Accelerator Research and Development is facing a major shift and we need to calibrate ourselves whether:
The path makes sense
The path is realistic
The path allows address to the full breath of opportunities
There will be a series of talks addressing the elements of the plan
Accelerator R&D: Strategy

36. Accelerator R&D: Strategy
Flat Organizations …
Tuned for matrix organizations
Reduces the number of layers “above”
We will go from ~>20% supervisors to ~ 6%
Empowers employees
reduces layers through which to filter messages thus improves communication
Reduces costs to the organization (= efficiencies)
Encourages accountability
Enhances creativity and productivity through empowerment
Accelerator R&D: Strategy

37. Administrative Supervisor vs. Functional Lead
Functional Lead Role
Under the direction of the supervisor:
Not a Position, but a Role
Plan and assign work
Provide coaching and guidance on performance of job duties – may be Subject Matter Expert
Communicates and monitors compliance with policy, procedure and protocol
Provides performance feedback to supervisor
Executes WPC
Does not replace BU leads
Administrative Supervisor
Makes all personnel actions
Hires
Evaluates
Promotes
Transfers
Terminates
Compensation decisions
Administers corrective action
Writes and delivers performance evaluation
Responsible for WPC
Accelerator R&D: Strategy

38. “You Can’t Manage What You Don’t Measure”
Possible Metrics for AD
Customer Satisfaction
Cost (overhead, UDT)
Turn-around time (determine baseline)
Quality of output (reliability and availability of systems post installation and operation)
Long term safety performance
System function and performance vs customer requirements
Accelerator R&D: Strategy

39. Living in the Matrix: An example
Administrative
Authority
Functional
Authority
Accelerator R&D: Strategy

40. FEL Accelerator R&D Test Facilities – One Idea
T. Raubenheimer
Three parallel experimental efforts:
Cathode Test Facility/
ASTA (low E) Photocathode R&D aimed at understanding LCLS lifetime and damage issues
Test rf gun modifications before installation in LCLS-I or II
Longer term R&D aimed at high brightness cathodes
with lower thermal e
(coatings, smoothness, new materials)
Injector R&D Program
NLCTA Facility (<~250 MeV) Simulation and experimental program aimed at significant improvement in brightness;
low-E seeding; technology
and ultrafast technique
development
Design studies on rf gun design, CSR micro- bunching and cathodes
Rf gun development and testing at NLCTA in 2012
NLCTA R&D on injector beam physics
LCLS-II Injector
(135 MeV) Full injector configuration;
opportunity for R&D
before LCLS-II
turn-on
Early construction,
commissioning in
~2013/14 to study
injector physics before
LCLS-II operation
Combined HB program requires ~3M/yr new funding

41. Core Capabilities and how they map onto the Mission
Very useful for SLAC
Largely funded
through grants
NC Linac Design
& construction
Pulsed Power
Modulators
Computer Aided Design
Unique capability
@SLAC. DOE will
partially fund
High Power RF
BEAM Dynamics
Advanced Accelerator
R&D LASERs/PLASMA
FEL Physics
Instrumentation
High rep rate,
ultrafast
Fully aligned with
SLAC mission
DOE fully funds
100%
Accelerator R&D: Strategy

42. Presented at GAD Review Jan 2011: Scenario C ++
FY08
FY09
FY10
FY11
FY12
FY13
GAD Funding
11,232
4,052
3,333
3,538
LHC Accelerator Research
1,130
961
142
303
330
INFN Super-B design
538
650 44
Super – B
687
350
X-band Klystron Development
359
605
 1,806
1,000
500
Power Source technology
1,100
1,900
X-band rf technology
487
473
1,022
800
400
Normal Conducting RF
1,200
High Performance rf modeling
294
369
316
385
420
End Station Test Beam design
327
392
FACET design
780
FACET II
150
700
CLIC R&D
560
549 78
Project-X collaboration 65 63
Feedback and LLRF program
348
224
136
192
210
Spending Totals
9,646
4,888
4,286
3,544
5,417
6,010
Will it ever happen and even if, is it sufficient to support the base without a mayor construction program??
Accelerator R&D: Strategy

43. HEP Accelerator R&D Priorities at SLAC
Advanced accelerator R&D with potential for major impact
Plasma Wakefield program although $6M FACET operations support will limit the user program severely
Dielectric laser acceleration and NLCTA programs
SLAC needs strong leadership and vision!!!
Beam dynamics core capability and computing mostly supported externally already
High gradient and X-band programs
Unique capability world-wide but applications unclear
Must define approach to normal-conducting linacs
Ongoing High Power RF (HPRF) program
Possibly redirect High Gradient program toward power sources
Continued collaborations with LLNL, LANL and CERN
Accelerator R&D: Strategy