1. TDW-11: 24-28th April 2017, Noumea, New Caledonia
Common Data Quality Issues
Tips for improving Data Sharing and Data Quality
TDW-11: th April 2017, Noumea, New Caledonia

2. Port Sampling Unloadings Logsheet
Data Reception
OFP Data Reception
Via
OFP Dropbox / Hightail
USB/Hard drive
Tufman 2
Port Sampling Unloadings Logsheet
Observer Data
Stephanie C
(TUFMAN 2)
Nabila B (TUBS)

3. Data Registration Verification Acknowledgement
Storage in our Data Base
Registration
TUFMAN 2
Logsheet, Unloadings and Port sampling
TUBS
Observer data
Trip is complete
« SENT FOR ENTRY »
Trip is incomplete
« PENDING »

4. Main reasons why a file is “PENDING”
Corrupted files
Bad scan quality
Missing information
Missing pages
Foreign language used

5. Corrupted File : File damaged

6. Bad Scan Quality : Bad Framing

7. Bad Scan Quality : Too dark

8. Bad Scan Quality : too light

9. Bad Scan Quality : Too light

10. Bad Scan Quality : Hindrance

11. Bad Scan Quality : Hindrances

12. Use of foreign language : Species

13. File conversion issue : From Excel to PDF

14. Missing Information : no port and dates

15. Different issues combined : Bad Framing, Missing Information and Usage of foreign language

16. Other issues : File size and format
- Files are too big
- Attachment must be less than 4MB in Tufman 2 (recently increased to 10Mb)
- Too many trips contained in one file
- Time consuming to extract each trip
- Too many files sent for one trip
- Time consuming to insert different pages to have a full trip
1 trip per file, 1 file per trip

17. GENERAL SOLUTIONS AND TIPS
UPON SCANNING :
- Sort, separate trips, and verify each trip is complete before scanning
Count the number of pages
Choose TIF (SLOPS) or PDF format for your scans

18. GENERAL SOLUTIONS AND TIPS
SENDING TIPS :
Scan one file per trip / Less than 10MB per file
Use IRFANVIEW freeware to reduce file size, if necessary
Check the quality of the scanned document before sending
Name your file with vessel’s name and trip dates
Send your data regularly

19. GENERAL SOLUTIONS AND TIPS
SENDING TIPS (continued):
Avoid sending by direct when you have a lot of data to send
Don’t wait till you have too many trips to handle
Follow up « already sent data » to avoid duplicate sending -> move files to a « sent » folder structure

20. ASSISTANCE AND SUPPORT
Join us on Slack
Post your data registry questions in #dataregistry-requests channel
Sent message :
Vessel
Captain
Observer
General data requests

21. Thank You
Any questions?