1. Rogers Youth Hockey Association
Travel Level
Team Manager’s Manual
Updated 2018

2. CONTENT Introduction page 3 Role page 4 Responsibilities page 5
Activities page 6
Summary page 10

3. INTRODUCTION
RYHA Mission Statement: We shall organize, direct and promote youth hockey in a manner which will positively represent our communities and create a fun, fair and safe hockey environment for all area youth.
Your primary role as Team Manager is that of team organization, communicator, and one who ensures the team is functioning effectively.
An effective team is when:
Coaches are coaching…. The coaches should be able to focus on setting up the practices, working with the players, and keeping the team energized.
Managers are managing…. The managers will focus on updating the website, parent/player communications, scheduling, RYHA and D10 coordination, team paperwork, team events, etc.
Parents are participating…. The parents are responsible for getting their kids to practice/games on time, supplying the proper gear, fulfilling their registration & volunteer requirements, and overall support of the team.
You are the “Go To” person for your team. As long as you are a prepared and organized Team Manager – You And Your Team Will Have Fun!

4. KEY DATES RYHA Managers Training Meeting – 10/3
RYHA Coaches Meeting - TBD
D10 Managers Meeting – MANDATORY
Fogerty (6:00 or 7:00pm)
Coon Rapids (7:00pm)
Hidden Haven Golf, Cedar MN (7:00pm)
RAC (7:00pm)
RYHA Board Meetings – 3rd Monday of Month, 7:00pm
D10 Travel Roster Sign Off – 11/3-11/4
League Play Begins – 11/11
Rosters Locked – 1/1
NO D10 SCRIMMAGES – 11/11-11/14 or after 3:00pm on 2/3
D10 District Tournaments – 2/16-2/24
Region Tournaments (PW/12U & BA/15U) – 3/1-3/3
State Tournaments (PW/12U & BA/15U) – 3/15-3/17
D10 HP 14 & 15 Tryouts – 3/18-3/22

5. REGISTRATION Manager Registration: www.rogershockey.com
Go to “Registrations” and Select Manager-Volunteer
Complete ALL 4 STEPS
USA Hockey – Every Year
Background Check - Every 2 Years
Safesport – Every 2 Years
RYHA Registration – Every Year
Required for ALL Managers/Co-Managers
Volunteer Registration:
Required for ALL Locker Room Monitors
Coach Registration:
Go to “Development” and Select Coaches Center
Complete ALL 4 Registration Steps
Complete CEP Training & Age Modules
Complete Concussion Training
Student Coaches need USA Hockey # and Form

6. PARENTS Parent Meeting Parent Team Helpers
Set an agenda with your coaches.
Topics of discussion should include, but not limited to:
Introductions (Coaches/Mgr and Parents/Players)
Coaching Philosophy
Expectations of Coaches, Players and Parents
Association & Team Rules, Code of Conduct
Tournaments/Hotels
Team Apparel (optional)
Parent Team Helpers
Organizing the team requires many duties. Delegate to other parents.
Opportunities for helpers may include:
Team Banners, posters
Organize Team Parties
Team photographer
Play music at home games
Parent Responsibilities: Assign to ALL Families
Scorebook
Clock
Penalty Box
Locker Room Monitors

7. PARENTS Team Responsibilities DO NOT qualify for DIBS
Volunteer Hours/DIBS:
Each family needs to fill 10 hours of volunteer time for the 1st skater in the family and 5 hours for the second.
Qualifying opportunities are on DIBS
3 of the required hours need to be tournament hours
Volunteer Qualifications:
All Travel Coaches, 1 Travel Manager per team and All Mite level Head Coaches will have their volunteer hours fulfilled. 
All Mite level Assistant Coaches and 1 Mite Manager per team will get credit for 7 of their required hours. EXCEPTION: a Mite level Assistant Coach who coaches on more than 1 team will have all their hours fulfilled.
Team Responsibilities DO NOT qualify for DIBS

8. D10 MANAGERS Safesport Policies:
D10 Handbook:
D10 Team Book/Scores:
Supply Scorebook at all away games (Team Labels home games)
Scores reported to D10 Contact after each game
Scoresheets must be sent to D10 Contact every 2 weeks
D10 Games only… Tournaments will need labels
Safesport Policies:
Locker Room Policy
At least one responsible screened adult (which may be coaches, managers, or other volunteers) must be present monitoring the locker room during all team events.
Electronic Device Policy
NO CELL PHONES or camera enabled devices allowed in locker rooms
Communication: Any electronic communication between coaches/mgrs. and players must include parents. All communication should be related to team activities, nothing personal.
Travel Policies
When carpooling, make sure multiple players and/or adults are travelling together. Do not transport a player alone without written parent consent

9. RYHA MANAGERS Team Communications:
Team Web Page: You will be given access to edit and update your teams pages on the RYHA website. Content to add to your page include, but are not limited to…
Team Events, Dryland & Scrimmages
Team logos, pictures
Tournament & Hotel information
Parent Duties
Other News & Team information
Note: Practice & Game Schedules will be uploaded automatically. Any changes must be manually updated.
Team s:
Weekly (recommended): Combine all news, changes and upcoming schedule 1x per week (Sunday or Monday)
Ad hoc s (as needed): Communicate last minute or urgent information in between weekly s
Sport Engine Mobil App:
Update game scores
Edit Calendar items
Etc.

10. RYHA MANAGERS Schedules: Jerseys Tournaments: Fundraising: TBD
Games & Practices automatically uploaded to your calendar (changes updated manually)
Add Team Events, Scrimmages, Dryland, etc. manually
ALL ICE TIME CHANGES/CANCELLATIONS MUST GO THROUGH YOUR LEVEL DIRECTOR
Dryland schedules will be done by the Level Directors and communicated to Managers/Head Coaches.
Jerseys
Travel jerseys are provided by RYHA for all travel teams.
All jerseys must be returned at the end of the season to Equipment Manager.
Practice jerseys are not provided.
Bantam AA/A Jerseys require a VFW Patch
Tournaments:
RYHA funds 3-4 tournaments for each team, additional tournaments need to be paid for via team slush fund.
District Tournaments are available for all Travel Level teams. Locations vary.
Region Tournaments are available for Peewee/12U and Bantam/15U level teams. Locations vary.
Fundraising: TBD

11. RYHA MANAGERS Fundraising: TBD Team Apparel:
10K Custom Lettering of Rogers is providing a line of RYHA apparel this season - Ryha.bigcartel.com
Team sites can be made by contacting
You are welcome to use any of the approved vendors for apparel listed below:
10K Lettering in Rogers
Hat Trick in Anoka/Albertville
Geared Up in Elk River
Dave's Sport Shop in Maple Grove
Logo Stop Albertville
Pinnacle Printing

12. RYHA MANAGERS Misconduct: Code of Conduct:
Misconduct by a player: Coaches will address any misconduct issues directly with the player.
Misconduct by a coach: Level Director will address any coaching misconduct issues.
Misconduct by a parent: Coaches and/or Level Director will address any parent misconduct issues.
Misconduct issues that are unresolved will follow the escalation process established by the RYHA Board. All complaints should first be communicated via with appropriate meetings to follow.
Code of Conduct:
RYHA will provide a “link” for all families to read and accept prior to the start of the season.

13. END OF SEASON SKATE Banquet: End of Season Evaluations: Post-Season:
March 2019 (Date TBD)
Encourage ALL Travel Athletes to prioritize academics to qualify for the banquet. Speaker, awards and prizes for all qualifying.
Level Coordinators will contact families directly, you only need to add to calendar and include reminders in s as needed.
End of Season Evaluations:
RYHA Coaching Evaluation: Sent directly from RYHA
Player Evaluations: At this time a player evaluation is not required from the coaches. However, parents are encouraged to talk to the coaches to gain feedback on their player’s abilities at the end of the season.
Post-Season:
Various off-season opportunities are available to keep kids skating and progressing. Note that participation is not required and is at the discretion of the parents.
For opportunities, please refer to the following….
RYHA Development Programs
Coaches & Level Directors
Posters and Flyers at the RAC
MN Hockey Website

14. Summary
Please refer to these sources to help you as Team Manager this season and next.
RYHA Website:
D10 Website:
RYHA Board Meetings (Third Monday of each Month)
Coaches or Level Director
Each other
Manager Training Coordinator
Manage with an attitude… At least they’ll think you got it under control!

15. Check List Set Up: Within first 2-3 weeks
Register yourself as manager with USA Hockey & RYHA, complete Safesport training and background check.
Set up a Team Binder that includes the official team roster, parent contact list, etc.
Set up and facilitate team meeting.
Update Team Page with Roster Numbers, Contacts, Team Events, etc. (Games & Practices will be automatically uploaded).
Assign team volunteer duties (Book, Clock, Box)
Identify Locker Room Attendants and have them register with USA Hockey & complete Safesport and Background Check
Set up Slush Fund
Coordinate Team Apparel orders
On-Going: Throughout the season
Ensure that Safesport Policies are being followed.
Provide regular information and updates to parents, players and coaches.
Coordinate team schedules for the season.
Schedule & set up scrimmages
Coordinate team functions outside of the Ice Arena – including team parties and outings.
Coordinate all insurance claims and process for injuries.
Provide required information to the Age-Level District Coordinator.
Attends meetings as directed by RYHA and District 10
End: Closing down the season
Coordinate District/Region schedule
Coordinate any team functions outside of the Ice Arena
Communciate S.K.A.T.E. Program information
Communicate coaches survey to team
Turn in Team Jerseys