1. 104th Annual Meeting Case Studies: Putting Bylaws into Practice
Presented by:
Abbey Risenhoover, Mgr. Eligibility Services, NAIA Eligibility Center
Dennis Hicks, Registrar, Indiana University East
Jennifer Schwartz, Registrar, Marian University
Day: Monday, March 26, 2018
Time: 1:15 pm – 2:15pm
Session ID: 7105

2. Glossary: TOA = term(s) of attendance SOC = season(s) of competiton
24/36-Hour Rule = eligibility requirements in V.C.6
Progress Rule = eligibility requirements in V.C.9
Situational Analysis = document to assist in determining reactivation with the EC
EC = Eligibility Center
CR ER = Credit Earned
Evaluative Criteria = evaluation of competitive experience
PSAY = Postsecondary Amateur Year

3. Assumptions:
Assume all transcripts for each student are included in the provided documentation.
Assume the students did not participate anywhere other than the leagues and intercollegiate competition listed.
Assume all students are first-time NAIA participants, unless otherwise noted.
Assume you are certifying students today for Spring 2018, unless otherwise noted.
On the transcripts, you will not need to know what a specific symbol means on the transcript unless otherwise noted.

4. Scenario 1: Cap’n Crunch
Key Concepts:
Identification, Season of Competition, Term of Attendance
Cap’n Crunch was enrolled at Quaker Oats College for the Fall 2015 term. Classes started for the fall term on August 31, Cap’n Crunch played for Quakers in their opening Football game of the season on August 27th. On August 28, Cap’n decided to fully withdraw from school and therefore, Quaker Oats College cannot issue a transcript. Did Cap’n Crunch identify at Quaker Oats College during the Fall 2015 term?
Yes, because Cap’n Crunch played in an intercollegiate contest for Quaker Oats College, he identified for the Fall 2015 term at Quaker Oats College.
No, because Cap’n Crunch withdrew from all of his classes prior to the Fall 2015 term beginning, he did not identify for the Fall 2015 term.

5. Answer: #1-
Yes. He did identify at Quaker Oats College because he represented Quaker Oats in an intercollegiate contest.
Rationale: Article V, Section B, Item 8, Note 3
Participation in an intercollegiate contest in the fall before school starts identifies the student with the institution and charges the student with a season of competition and a term of attendance, even if the student decides to transfer or leave school before classes start.

6. Scenario 2: Yogi Bear Key Concepts:
residency, four year institution, two year institution
Yogi Bear attended Forest Green Junior College to compete in baseball. The baseball program competes in the NJCAA. Yogi competed at Forest Green Junior College for two years in and Yogi is pursuing a bachelor’s of science degree at his junior college and has 62 credits at the conclusion of the spring 2016 term. Yogi is now seeking to transfer to an NAIA school to continue playing baseball for the academic year. Is Yogi subject to the 16 week residency requirement?
Yes, because competed in baseball he must sit for 16 weeks.
Yes, because Yogi was pursuing a bachelor’s degree so he will be treated like a four-year transfer and must sit the residency period.
No, because Yogi competed for a junior college.

7. Answer: #3- No, because Yogi competed in baseball under the NJCAA.
Rationale: NAIA Bylaws V.H. Transfer: Previous Identification at a Junior College
A student whose immediately previous identification and participation was with a two-year institution and who transfers to an NAIA member institution shall not be required to meet the 16-week residency. Regardless if a student is pursuing a bachelor’s degree, the key is the athletic association the student is competing for.

8. Scenario 3: Yogi Bear
Key Concepts: eligibility center determination, transfer
Prior to Fall 2016 Yogi Bear thought about transferring to an NAIA institution and went through the Eligibility Center for a determination. He was determined eligible for the academic year. However, Yogi decided to go back to Forest Green for his last season at the junior college. Now he is preparing to transfer to a NAIA institution for the fall 2017 term. Since he already received a determination of eligible from the Eligibility Center, can the student be certified on campus for the academic year in order to be determined eligible?
Yes, since Yogi already received a determination of eligible through the eligibility center and he was making progress towards a bachelor’s degree at his community college, he can be certified on campus before competing.
No, since the student did not “use” his Eligibility Center decision, he must be reactivated through the Eligibility Center.
Yes, all transfer junior college students may be certified on campus to compete without going through the Eligibility Center.

9. Answer: #2- No, student must be reactivated.
Rationale: CFAR Policy Section III, Item 2 and the Situational Analysis situation number eight defines the need to be reactivated.
If an Eligibility Center decision is not used during the academic term it is provided, the student must be re-evaluated for any changes or updates that might affect the student’s decision.

10. Scenario 4: Tony the Tiger
Key Concepts: Discontinued Institution
Tony the Tiger participated in men’s basketball during the Fall 2017 term at Frosted State University (4 year institution). Frosted State University permanently shut down after the Fall 2017 term had ended. Tony the Tiger is transferring to an NAIA school for the Spring 2018 term and is wanting to participate in basketball. Since his previous institution has shut down, he is unable to get a written release. Assuming he meets all other eligibility requirements, can he participate in his first game on January 5?
No. In order for him to participate in his first game he would need to be released from his previous institution or meet the 16-week residency requirement.
Yes. Since his previous institution shut down, the 16-week residency requirement is waived.
Inconclusive

11. Answer: #2 –
Yes. Since his previous institution shut down, the 16-week residency requirement is waived.
Rationale: Article V, Section G, Item 1, Casebook Example
Since the student transferred within one calendar year of the discontinuance of the institution, he does not need a written release. If he transferred after one calendar year then he would have to serve residency.

12. Scenario 5: Sonny Key Concepts: Freshman Eligibility
Sonny graduated from high school in December Following graduation, he attended Cocoa State Junior College for spring 2017 academic term where he played basketball. During the summer of 2017, Sonny decided to transfer to Puff State University (an NAIA Institution) for the fall You are certifying Sonny prior to the fall 2017 term. Based on his academic and athletic timeline, which academic requirements must Sonny meet in order to become eligible for the fall 2017 term?
24/36-Hour Rule, Progress Rule, Eligibility Center determination of eligible
24/36-Hour Rule, Progress Rule, GPA, Eligibility Center determination of eligible
Initial Freshmen Requirements, Nine-Hour Rule, Progress Rule, Eligibility Center determination of eligible
24/36-Hour Rule, Progress Rule, Initial Freshmen Requirements, Eligibility Center determination of eligible

13. Answer: #3-
Progress Rule, Initial Freshmen Requirements, 9-Hour Rule, and Eligibility Center determination of eligible
Rationale: V.B.5; V.C.6; V.C.9
NAIA bylaws defines an entering freshman as a student who upon becoming identified with an NAIA institution has not been previously identified with any institution(s) of higher learning for any two semesters or three quarters (or the equivalent). The student has attended 1 TOA but not a full academic year and therefore is required to meet the initial freshmen requirements and Nine-Hour Rule after one TOA. Student is charged 1 SOC for representing Cocoa State College.

14. Scenario 6: Sonny, Continued
Key Concepts:
Freshman, Mid-Year Matriculation, Progress Rule
Due to Sonny being charged one season of competition, how many credits will Sonny need to earn in order to meet the Progress Rule to compete in the fall 2017?
24 institutional credits hours
12 institutional credit hours

15. Answer: #2- 12 institutional credit hours Rationale V.C.9 Exception
A freshman who initially becomes identified after the first term in the fall shall meet the progress rule requirement by having passed 12 semester or 20 quarter institutional credit hours. This exception shall apply to the second season of competition only.

16. Scenario 7: Sonny and Puff State
Key Concepts: 24/36-Hour Rule Mixed Terms
Puff State University is on the quarter system. You are now certifying Sonny for the Winter 2018 quarter term. How many credits will the student need to meet for the 24/36-Hour Rule?
24 institutional credit hours earned in the previous two terms.
36 institutional credits hours earned in the previous two terms.
36 institutional credit hours earned in the previous three terms.

17. Answer: #1-
24 institutional credit hours earned in the previous two terms
Rationale: V.C.6 casebook example of 24/36-Hour Rule- Mixed Terms
When certifying a student who is transferring from a semester to a quarter system or vice versa, you will never convert the credit hours to the current system. Always certify the credits taken at face value. For students who have enrolled in mixed terms, the student will be certified based of the last two academic terms. Students will be certified for 36 institutional credit hours when they have enrolled in three quarter terms.

18. Scenario 8: Lucky
Key Concepts: Identification, withdraw before census date
Lucky, enrolled in her first term as a freshman at Charm University for the fall 2016 semester. Classes started on August 22, Lucky decides to withdraw from her 15 institutional credit hours and move back home. Lucky remains at home working for the spring 2017 and fall 2017 academic terms without attending school. Going into the spring of 2018 semester, Lucky is ready to transfer to your institution. Charm University provides a letter Registrar’s Office and enrollment verification form along with her transcript. Will Lucky be charged a term of attendance for her time at Charm University?
No, the verification letter shows that Lucky fully withdrew and therefore cannot be charged a TOA.
Yes, the official transcript and letter from Charm University shows she was enrolled in 15 institutional credit hours of W’s and therefore she will be charged a TOA.
No, due to the student withdrawing within 21 days.

19. Answer: #2-
Yes, the official transcript and letter from Charm University shows the student was enrolled as a full time semester.
Rationale: Article V, Section F, Item 2
Due to Lucky identifying with Charm University by enrolling in at least 12 institutional credit hours as reported on the institution’s official transcript, she will be charged one term of attendance. However, he could possibly meet Article V, Section F, Item 4 (withdraw caveat) and not have the term count towards 24/36. The term would still be charged as a TOA.

20. Scenario 9: Toucan Sam Key Concepts:
Initial Freshman Requirements; Post-Secondary Enrollment
Toucan Sam is a home school student who participated in the Running Start Program through Tropicana Community College during the and academic school years. The home-school transcript indicates a high school graduation date of June 2015, but only shows 9th and 10th grade coursework. TCC transcript shows he enrolled at the community college for six quarter terms. Would Toucan Sam be certified to compete per freshmen eligibility requirements or per continuing eligibility requirements (i.e. 24/36-Hour Rule)? *For the purpose of this question, TS has not enrolled in any other institutions since high school graduation. He has been on a mission trip in the rain forest.
He would be certified under the freshmen eligibility requirements due to not being charged any terms of attendance while at TCC.
He would be certified under continuing eligibility requirements due to earning six quarter terms of attendance, requiring him to be certified as a non-freshman.

21. Answer: #1- Toucan Sam will be certified as an incoming freshman.
Rationale: V.B.11 casebook example non-term – High School
High school students may take 12 or more hours of college credits in a term without establishing a term of attendance.

22. Scenario 10: Boo Berry Key Concepts:
Terms of Attendance, Identification, 24/36-Hour Rule, Concurrent enrollment
Boo Berry was enrolled at Whole Grain Community College for the spring 2014 and fall 2014 academic terms. The first week of the fall 2014 term at WGCC, Boo Berry decided to transfer to Casper University. Boo Berry fully withdrew from all of his courses at WGCC and enrolled full-time at Casper University for the fall 2014 term. Would fall 2014 count as one term of attendance?
Yes, because he only completed coursework at Casper University during the fall 2014 academic term.
No. Because he identified, fully withdrew as stated on the official transcript, and identified at a second institution. Boo will be charged two terms of attendance.
Yes. A student cannot be charged two terms of attendance during a single academic term.

23. Answer: #2-
No. Because he identified, fully withdrew as stated on the official transcript, and identified at a second institution. Boo would have been charged two terms of attendance.
Rationale: V.F.5, NEC Interpretation – Full Withdraw and Second Identification
Because Boo identified at WGCC, fully withdrew, and identified at Casper University, Boo would be charged two terms of attendance in one academic term.

24. Questions?

25. Thank you!
Abbey Risenhoover, Mgr. Eligibility Services, NAIA Eligibility Center
Dennis Hicks, Registrar, Indiana University East
Jennifer Schwartz, Registrar, Marian University
Please complete the session evaluation using the AACRAO mobile app or the paper form provided in your registration packet.
Session ID 7105