1. Statewide HMIS Data Utilizing a Data Warehouse
Maryland Department of Housing and Community Development
Secretary Kenneth C. Holt
Statewide HMIS Data Utilizing a Data Warehouse
Stuart P. Campbell
Director, Office of Community Services Programs
Maryland Department of Housing and Community Development

2. What is a data warehouse and why would you need one?
Data Warehouses are central repositories of integrated data from one or more disparate sources.
Wikipedia

3. Why does Maryland need one?
Data warehouse
Why does Maryland need one?
16 CoCs across 23 counties and City of Baltimore
Three different HMIS service providers
Data is “owned” by CoCs
Short of single, statewide HMIS, no other options

4. Purpose of an HMIS Data Warehouse
Collect HMIS Data from CoCs
Run Reports
Analyze Data
Upload required reporting to HUD

5. Database/Systems Administrator CoCs Service Providers
Data warehouse
Who is involved?
State (funder)
Data warehouse host
Database/Systems Administrator
CoCs
Service Providers

6. Prepare for a long process Overcome mistrust of CoCs
Data warehouse
Process
Prepare for a long process
Overcome mistrust of CoCs
Agree on a Participation Agreement
Best to have uniform agreement, but…
Contractually Required
Must have someone driving the process

7. Anticipate First Year Issues
Data warehouse
Anticipate First Year Issues
Data quality will be key
Work closely with HMIS Leads
Have a strong database/systems admin

8. Data warehouse
Data Quality is Key!
Garbage in
Garbage out

9. Defining an Exit to Permanent Housing
Data warehouse
Common Errors
Defining an Exit to Permanent Housing
When did the client “enter” the program?
Knowing how to enter data correctly

10. Data quality example Incorrect Submission Correct Submission
Data warehouse
Data quality example
Incorrect Submission
Provider A
RRH Data
Emergency Shelter Data
Street Outreach Data
Correct Submission
Provider A
RRH Data
Emergency Shelter Data
Street Outreach Data

11. The results

12. Data warehouse
Provider Reports

13. Data warehouse
General Overview – Report Results

14. Data warehouse
System-wide RRH Details

15. Data warehouse
RRH Detail

16. Data warehouse

17. Data warehouse

18. Data warehouse
Report Options – ESG CAPER

19. Key Takeaways Be patient Be persistent Have the right team
Data warehouse
Key Takeaways
Be patient
Be persistent
Have the right team
Data quality is key!

20. Stuart P. Campbell Director Office of Community Programs Division of Neighborhood Revitalization Maryland Department of Housing and Community Development (301)