1. FINANCIAL MANAGEMENT SCHOOL SOLUTIONS
UNITED STATES ARMY
FINANCIAL MANAGEMENT SCHOOL
U.S. ARMY SOLDIER SUPPORT INSTITUTE
Practical Exercise# 4 - Comprehensive PE
SOLUTIONS
FOR
Perform Cashier Functions in DDS
AAB6B102
Jan 2012

2. INSTRUCTOR NOTE:
a. This test is graded using the following forms; DD2664, DD2665, and two DD1659’s (Collections and Disbursements).
b. There are 25 correct inputs each one worth 4 points.
c. They are the 22 transactions; 8 on the DD2664, 12 on the DD2659 for disbursements and 2 on the DD2659 for collections. The other 3 inputs come from the DD2665 students must have the correct amount of ending US Currency, Foreign Currency, and the correct ending balance. i

3. STUDENT INSTRUCTIONS
OBJECTIVE:
This practical exercise measures your ability to correctly input various types of
transactions into DDS.
MATERIALS NEEDED:
1. Computer loaded with DDS Software.
2. Practical Exercise Booklet.
3. DDS Cashier Input Guide.
4. Pen/Pencil.
5. Calculator.
6. Classroom notes.
INSTRUCTIONS:
a. This exercise booklet contains 22 transactions, 8 Exchange Transactions, 8
Military Payments, 2 Collections, and 4 Disbursements for you to input. You will
also be graded on balancing at the end of the day. Check your booklet now and if you
are missing any portion or if it is illegible, obtain a new booklet from your instructor.
b. You have 3 class periods to complete this exercise. You may take a break at
any time, however, do not take exercise materials out of the classroom.
c. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “backout” the transaction and enter your new response. When backing out a transaction follow the steps in the input guide. Your instructor/proctor will have the admin password needed to complete the process.
d. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other students, have or receive assistance, or make a record of your answers anywhere but on your answer sheet. Failure to follow these instructions will result in the appropriate disciplinary action being taken. You must score a minimum of 80% to receive a passing grade.
e. Your instructor will advise you what to do when you complete of this practice exercise.
f. Upon completion of this PE, turn in your PE booklet, answer cover sheet, completed DD Forms 2664, 2659 (2) and 2665, and any scratch paper or other issued materials to the Instructor. You will receive further guidance at that time. ii

4. SPECIAL INSTRUCTIONS:
You are a cashier at the 23rd FMCO Forward, Main Site. You have received an advance of funds. Follow these steps to complete the PE.
1. You must confirm your advance of $
Advance of Funds Information:
US CURRENCY;
10 - $100’s = $
20 - $50’s = $
100 - $20’s = $
50 - $10’s = $500.00
50 - $5’s = $250.00
50 – $1’s = $50.00
Q(.25) = $10.00
D (.10) = $5.00
N (.05) = $2.00
P (.01) = $0.50
TOTAL $
FOREIGN CURRENCY;
100 – 20’s =
40 – 10’s =
20 – 5’s =
TOTAL / US Equivalent $
2. Input the transactions found on pages 1 through 3. Input all transactions correctly. Use the accounting classifications on page iv when needed.
iii

5. 3. Once you have completed all the inputs for the day, verify all your reports except the DD Form Process a DD Form 1081 for a return of funds. You will be doing a full turn in, however you will not turn in all currency.
Return the following currency items to the DO:
US CURRENCY =
’s = $500.00
TOTAL $500.00
FOREIGN CURRENCY = NONE
After you turn in these funds you will have $ US and 1200/$ FC for a cash on hand total of $
Turn in all collections, negotiable instruments, SVC loads, and paid vouchers.
After you have completed your turn in, finalize the DD Form Below is the total amount of currency you have left on hand after your turn in.
US CURRENCY=
5 – 100’s = $500.00
10 – 50’s = $500.00
’s = $
’s = $100.00
30 - 5’s = $150.00
39 – 1’s = $39.00
Q = $10.00
D = $4.50
N = $2.00
P = $0.35
TOTAL = $
FOREIGN CURRENCY=
’s =
’s =
TOTAL = 1200/ US Equivalent $600.00
5. You will need to print your finalized DD Form 2665, DD Form 2664 and both DD Forms 2659 (disbursements and collections) and turn them into your instructor to be graded. Staple your DD Forms to the answer cover sheet provided to you at the beginning of the exam. iv

6. SPECIAL INSTRUCTIONS:
The accounting classifications for disbursements and collections are:
Military Payments
Use the per filled accounting classifications in DDS.
Manual Disbursements
FY APC EOR US EQ DOC REF IBOP ODC MTL QTY DISC
B1 VARIES BLANK M BLANK N
SF1034 Disbursements
B2 VARIES BLANK C BLANK N
SF1049 Disbursements
B3 VARIES BLANK K BLANK N
SF44 Disbursements
B4 VARIES BLANK F BLANK N
Manual Collections
7 0Z VARIES BLANK US BLANK N
DD1131 Collections
7 0Z VARIES BLANK US BLANK N v

7. EXCHANGE TRANSACTIONS MILITARY PAYMENT TRANSACTIONS
Input the following 8 exchange transactions;
MILITARY PAYMENT TRANSACTIONS
Input the following 8 Military Payments;
STUDENT NOTE:
Address: 23rd INF DIV
APO, AE 09808
Advance Repay = 1 month/Collection start code=1
OHA = Overseas Housing Allowance
BAS = Basic Allowance for Subsistence
The date to use for all checks will be given to you by the instructor/proctor, prior to beginning the exercise. 1

8. DISBURSEMENT TRANSACTIONS
Input the following 4 disbursements;
Student Note:
Order # / Date 10/30/2007
Shipped From: Miami, FL
Shipped To: Baghdad, Iraq
23rd INF DIV
ADDRESS:
APO, AE 09808
Received By: Gary C. Ashton Title: Paying Agent
Ordered By: Jack Roush, LTC Title: Battalion Commander
ADDRESSES:
Khan Construction (Foreign) Paul West (US)
17 Damascus St Pier 54 Bldg 10500
Baghdad, Iraq Miami FL 33294
Stewart Electrical Inc. (US) Hancock Plumbing Co.
9256 Sunset BLVD 17 Jamia St
Los Angeles, CA Baghdad, Iraq 2

9. COLLECTION TRANSACTIONS
Input the following 2 collections;
ADDRESSES:
Sanders, Cameron (US)
Rte 3 Box 29
Evans Mills, NY 13001
AAFES (US)
23rd INF DIV
CAMP VICTORY
APO, AE 09808 3