1. WELCOME to the KIT Department of Mechanical Engineering
Introduction for Incoming Student
Winter Term 2018/19

2. Facts and Figures about KIT
founded as „Polytechnikum“
 oldest German „Technische Hochschule“
University
merger with the „National Research Center“ to zum „ „Karlsruhe Institute of Technology“
Approx students (22% internationals)
Approx employees, among them
5773 researchers
365 professors
5 divisions
11 departments/faculties
131 institutes
Budget: 851 Mio. € (2016)
Andrea Morlock-Scherm Leitung ISIM

3. Department of Mechanical Engineering
Approx students
1400 internationals,
among them: ~ 180 exchange students/year
Approx employees
among them: 36 professors
22 institutes
 the largest KIT department
Andrea Morlock-Scherm Leitung ISIM
Prof. Dr. Max Mustermann | Name of Faculty

4. Information about your studies
Preliminary Remarks:
It is not necessary to take notes. You will find a summary of this presentation as well as all necessary links on the ISIM homepage:
Andrea Morlock-Scherm Leitung ISIM

5. Information about your studies
1. At the beginning of your stay
1.1 How to find your courses?
Information about the offered courses, lectures,
workshops or labs as well as the location and date
Course catalogue = Vorlesungsverzeichnis
Homepages of the Institutes
Summary of the courses:
Module Handbooks = Modulhandbücher
Andrea Morlock-Scherm Leitung ISIM

6. Information about your studies
How to register for your courses?
Usually, a registration is not necessary for most of your lectures
Registration can be mandatory for a few courses like tutorials, workshops or labs
Information on how and when to apply will be given
on the homepage of the Institute
by the lecturer during the first lecture
Andrea Morlock-Scherm Leitung ISIM

7. Information about your studies
How to register for your courses?
very important: Participation in the first lecture!
Lecturer informs about
Tutorials, workshops, labs with mandatory registration
Course materials
Password (Ilias)
Andrea Morlock-Scherm Leitung ISIM

8. Information about your studies
Tutorials, Workshops, Labs
Step1: Online application for courses with mandatory registration via
ILIAS
Andrea Morlock-Scherm Leitung ISIM

9. Information about your studies
Tutorials, Workshops, Labs
Step 2: send an to the teaching staff responsible / course assistant containing
Your name
Your student registration number
Your status as exchange student
If possible during the first or second week of the term
internal registration by the course assistants for
Assignement to the working groupes and
Registration of all pre-requisits and study-accompanying exercices
Precondition to get access to the final exams
Andrea Morlock-Scherm Leitung ISIM

10. Information about your studies
1.3. How to get the course materials?
Download your materials from ILIAS
(usually, you have to enter the course beforehand)
Or have a look on the homepage of the Institute
Andrea Morlock-Scherm Leitung ISIM

11. Information about your studies
1.4. Is a BSc- or MSc-project possible?
Yes, but you have to find your supervisor as well as the topic on your own
Information about offered BSc- or MSc-projects are available: or
on the homepages of the Institutes:
Andrea Morlock-Scherm Leitung ISIM

12. Information about your studies
2. During your stay
2.1. Registration at Studierenden Center Maschinenbau SCM Geb , R. 225
Please hand in your registration form at SCM
as soon as possible after the beginning of your studies
Andrea Morlock-Scherm Leitung ISIM

13. Information about your studies
2.2. Changes of your Learning Agreements/Study Proposals
As soon as possible after the start of lectures (4 – 6 weeks at the latest)
Signatures at ISIM, Geb , Room 706
Submission to your Home University
Andrea Morlock-Scherm Leitung ISIM

14. Information about your studies
2.3 Application of your BSc or MSc Thesis
As soon as your topic is fixed send an to SCM including
Your name
Name of the institute
Name of the supervisor
Title of your thesis
After about 1-2 days:
pick up your application at SCM personally
go to the institute and hand it in.
the institute states the starting date
A BSc Thesis has to be finished after 3 months, a MSc Thesis after
6 months from that date
Andrea Morlock-Scherm Leitung ISIM

15. Information about your studies
Prolongation
Extension of your stay for one semester (SS 19 or WS 19/20)
Certificate of enrollment from your home university
Approval of your home university
Signed Learning Agreement for the second term
for a final/project thesis: 
 approval of your KIT supervisor
Attention:
international students from third countries (with citizenship of non-EU/EEA countries) have to pay tuition fees of 1500€/semester
Visiting Students from third countries studying in the frame of a Bilateral cooperation agreement are exempted for the first and second semester, but will have to pay from their third semester (=WS2019/20!!) at KIT onwards  
At the latest:
1. Dec. 2018
to IStO
Andrea Morlock-Scherm Leitung ISIM

16. Information about your studies
2.5 Re-registration
Re-registration at Campus Management / online
Deadline: 15 January until 15 February 2019
Attention:
Missing the deadline will be fined 15 €
Without the re-registration, you will not be able to sign up for the exams during the next term (SS 2019)
Andrea Morlock-Scherm Leitung ISIM

17. Information about your studies
3. At the end of your stay
3.1. What kind of exams do you have to take?
Written exams
Respect the deadlines for signing up
Fixed date, determined at the beginning
of the term
Long correcting period possible
(up to 8-10 weeks)
Oral exams
More flexibility in organizing the date, individual agreements possible
Pre- or postponing after discussion with and approval of your examiner
Results/marks directly after the examination
Andrea Morlock-Scherm Leitung ISIM

18. Information about your studies
3.2. When do the exams take place?
From the end of the lecture period up to the official end of the term
Winter Term: February until end of March
Summer Term: End of July until end of September
Dates are published on the institutes‘
homepages during the term
Dates are binding
Pre-/postponing of an exam might be possible
in substantiated exceptional cases
after the discussion with and approval of the examiner
Andrea Morlock-Scherm Leitung ISIM

19. Information about your studies
3.3. When to apply for the exams?
The exact application period for the exams is published on the homepages of the institutes, some weeks after the start of the term
The lecturers or the course assistants will announce the dates during the lectures or tutorials/workshops
The dates can be asked directly at the institutes
Andrea Morlock-Scherm Leitung ISIM

20. Information about your studies
How to apply for the exams?
Precondition: Registration at SCM by handing in your completed Application Form
at the latest 6 weeks after the start of your studies
Learning Agreement
Andrea Morlock-Scherm Leitung ISIM

21. Information about your studies
Application for your particular exams
Send an to SCM including
Your name
Course number and title
at the latest: one week before the end of the application period
After about 1-2 days:
pick up your application form at SCM personally
go to the institute in time
and hand it in
take your exam on the fixed date
for exams
Andrea Morlock-Scherm Leitung ISIM

22. Information about your studies
3.5. How to get the Transcript of Records?
After having finished all exams apply for your
Transcripts of Records at SCM by
As soon as all results are known, SCM issues your Transcript
Attention: the correcting period sometimes takes up to 6-9 weeks, but you can
ask for a preliminary extract / proficiency certificate
Delivery of the Transcript
pick it up personally at SCM or
the Transcript is sent to your home address
or another address you leave at SCM
Andrea Morlock-Scherm Leitung ISIM

23. Information about your studies
Your contact persons at the Department
For all organisational or administrative matters
SCM Studierenden Center Maschinenbau, Geb , Raum 225
Director: Dr.-Ing. R. Schwarz
Registration at the Department
Application to exams
Transcripts
ISIM International Studieren im Maschinenbau, Geb , Raum 706
Director: A. Morlock-Scherm
Signatures of Learning Agreements/Changes
General matters
Andrea Morlock-Scherm Leitung ISIM

24. Information about your studies
Your contact persons at the Department
For all academic matters, such as lectures, workshops, projects, exams consult the lecturer, supervisor or course assistant in charge of the subject. For adresses and office hours see the Institutes‘ homepages.
For information about studies and exams from the students‘ point of view consult the Mechanical Engineering Student Body
For all remaining subjects address to
Prof. Dr. –Ing. Carsten Proppe
Representative for International Affairs of the KIT Department of ME Bld , 2. OG, room 204
in exceptional cases only!
Please respect the official office hours or arrange a meeting by .
Andrea Morlock-Scherm Leitung ISIM

25. Thank you for your attention
Thank you for your attention! We wish all of you a successful and pleasant stay at KIT and in Karlsruhe.
Andrea Morlock-Scherm Leitung ISIM