1. Virginia Department for the Aging
11/20/2018
Virginia Department for the Aging
Area Plan Program Section
Training FY 2012

2. Things You Need to Know When Preparing and Administering Your Area Plan

3. Reminders!
List of Advisory Council Members (p. 6) should match total number of Council members (p. 5)
Include Organizational Chart
Provide information regarding Significant Trends (p. 9)

4. Total must be the sum of the first 7 categories
Total must be the sum of the first 7 categories. Do not include Hispanic.

5. Services To Be Provided
You must check each service if you provide it – regardless of the funding source.

6. Service Page
We make sure it complies with Service Standards, Title III Regs, and OAA.

7. Service Implementation
Compliance with service standard
Description of services provided and how services are delivered
VDA and Agency assessment instruments utilized

8. Target Population
Expand the specific target population that your program serves, if appropriate
Low income minority
Socially isolated
Rural
Limited English proficiency
Caregivers (III-E)

9. Do not cut and paste information from last year.
Targeting Objectives
Do not cut and paste information from last year.

10. Targeting Objectives
Total must be the sum of White, American Indian/Native, Asian, Black/African American, and Other.

11. Targeting Objectives
Adult Day Care

12. Communication, Referral and Information & Assistance

14. State Programs on Area Plan
CCEVP
SOS
Options Counseling
Service Coordination 1
Service Coordination 2

15. Senior Outreach to Services (SOS) (SOS)
Mobile, brief intervention that links seniors to supports and services
Aggressive outreach
Face-to-face interview
No cost-sharing

16. Eligible population 60 years of age and older
Living in the community and older living in

17. Documentation Referral form
Pages 1 & 4 of UAI (home visit); Page 3 optional
Page 1 of UAI or Quick Form (community setting); Page 4 if possible

19. Service Units Persons served (unduplicated)
Number of referrals made for services
Number of services implemented
Number of persons served with 2 or more ADLs

20. Options Counseling
Person-Centered, interactive, decision-support process whereby individuals receive assistance in their deliberations to make informed long-term support choices in the context of their own preferences, strengths, and values.

21. Options Counseling Bay Aging Jefferson Area Board for Aging LOA
Mountain Empire Older Citizens
Senior Connections
Senior Services of Southeastern Virginia
Valley Program for Aging Services

22. Service Coordination 1 and 2
Assistance, either in the form of accessing needed services, benefits, and/or resources or, arranging, in circumstances where the older person and/or their caregivers are experiencing diminished functioning capacities, personal conditions or other characteristics, the needed services by providers. It entails investigating a person’s needs, preferences, and resources, linking the person to a full range of appropriate services, using all available funding sources and monitoring the care provided over an extended period of time.

23. Service Coordination 1 Eligible Population
60 years and older,
Deficient in 1 ADL, and
Require mobility assistance (either human or mechanical) OR
Have a diagnosed cognitive impairment, such as Alzheimer’s disease or related disorder

24. Service Coordination 2 Eligible Population
60 years and over
Frail, have disabilities, or at risk of
institutionalization
Dependent in 2 or more ADLs

25. Documentation Intake information (PeerPlace) Full UAI
Nutritional Health Nutrition Checklist
Federal Poverty Level
Care Plan
Bill of Rights
Consent to Exchange Information

26. Documentation Monthly Progress Notes Outcome Report Closing Summary
Denial Notice
Gap-filling information (notes and receipts)

28. Community Living Program

29. Area Plan Due Friday July 22, 2011! E-mail to:
Reminders!
Area Plan Due
Friday
July 22, 2011!
to:

30. Reminders! Area Plan Requested Revisions will be emailed to AAAs
FAX revisions back to person who sent them to you

31. Concluding Comments or Questions???