1. Coordinating Board Updates

2. General Reporting Updates

3. Financial Aids Database System (FADS)
The annual FADS report was submitted in December 2017
The redesigned FADS report for FY 2018 will be submitted 3 times – February, July, and December
(the manual for 2018 is now available online)
The initial submission date for the redesigned FADS report is February 28, 2018

4. Purposes of Each Collection (FADS)
The first collection will be used to validate preliminary data in order to project state aid program resources for allocation and to evaluate current student financial aid needs for legislative reporting
The second collection is to reconcile state aid programs funds and track student eligibility (prior to 2018, the End-of-Year report served this purpose)
The third collection will be yearly data that institutions will certified for a variety of uses, such as mandated legislative reporting

5. Reporting Related to 2017 Legislation and Rules
SB Allows students who have accrued at least 50 SCH and stopped-out for 24 months one-time exemptions from the six-drop and three-peat rules, and a 15 SCH exemption from the 30-/45-hour rule.
Effective June 1, 2018
Institutions will have to know which hours are funded for CBM Reports
Webinar on reporting updates to be held in Spring 2018
Coordinating Board approved new rules at January Board meeting

6. Reporting Related to 2017 Legislation and Rules (cont.)
HB Funding for Developmental Education (DE) semester credit hours will be reduced from 18 to 9 at public universities and from 27 to 18 at public 2-year colleges
Additional 9 hours is allowable if the additional developmental coursework is English for Speakers of Other Languages (ESOL)
Affects reporting of DE SCH on the CBM001/0E1/004
Goes into effect in Fall 2017 but reporting updates can be made beginning spring 2018
DE SCH taken in fall 2017 WILL count toward the limit in the spring of 2018 and beyond
Rule change was adopted by Board on October 26, 2017

7. Other Issues of Interest
Dual Credit PE may not be reported for funding in most circumstances – health courses are the exception. PE taken at an ECHS is NOT fundable unless an allowable health course
Be sure to use the “H” in Location Code on CBM004 report to identify dual credit classes taught at high schools
HB 655 requires a student enrolled in an associate’s or bachelor’s degree program at a public junior college to file a degree plan no later than the second semester or term after the student has earned 30 semester credit hours

8. Other Issues of Interest (cont.)
Negotiated Rulemaking Committee met to discuss unnecessary reporting (a review which is required every 5 years at the Coordinating Board)
The committee recommended removing several items from the CBM reports:
“New Hire” item on faculty reports (CBM008)
“Parental Education” and “Family Obligations” items on Univ CBM00B (items 15, 16, and 20)
“Programs to Eliminate Gender Bias” on CTC CBM001/00C
“Semester Credit Hour Load off-campus/remote site” items (universities and HRIs) will be combined with on- campus SCH items on CBM001
Item 10B will be combined with 10A for universities
Item 11 will be combined with 10 for HRIs
THECB will notify institutions of these changes in March

9. Questions about Reporting Update?
Victor Reyna
Interim Director
Education Data Center
Texas Higher Education Coordinating Board