1. 802.11 2nd Vice Chair’s Report - Sept 2009
May 2006
doc.: IEEE /0528r0
Sept 2009
nd Vice Chair’s Report - Sept 2009
Date:
Authors:
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

2. Abstract Network Membership Attendance Documentation Reflectors
May 2006
doc.: IEEE /0528r0
Sept 2009
Abstract
Network
Membership
Attendance
Documentation
Reflectors
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

3. IEEE NETWORK AT THIS SESSION
May 2006
doc.: IEEE /0528r0
Sept 2009
IEEE NETWORK AT THIS SESSION
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

4. IP and Virus Protect Enable DHCP
May 2006
doc.: IEEE /0528r0
Sept 2009
IP and Virus Protect
Enable DHCP
do not configure your wireless card with a static IP address
Do not enter the wireless network without having the most current
Virus Protection installed,
Firewall installed
Microsoft security updates
and turned on !
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

5. Network - II Enable DHCP in the Netcard’s TCP/IP properties
May 2006
doc.: IEEE /0528r0
Sept 2009
Network - II
Enable DHCP in the Netcard’s TCP/IP properties
i.e. “Obtain IP Address Automatically”
For SSID “VeriLAN”
No WEP is being used. Be sure your WEP is disabled.
For SSID “VeriLAN.1x”
Use WPA or WPA2 with 802.1x
TTLS or PEAP, MS-CHAP-V2
Validate server certificates, do not send domain login info, do not use computer name to authenticate.
username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary)
Help desk available: During regular IEEE 802 registration hours
8AM until 5PM
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

6. Membership Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

7. Member Status Graphic Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

8. Requesting Voting Membership
May 2006
doc.: IEEE /0528r0
Sept 2009
Requesting Voting Membership
Members who are “Nearly Voter” must request to become a “Potential Voter” at least 14 days before a plenary session.
Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token.
Have to record attendance for at least one slot to demonstrate presence at the meeting.
I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline
Request membership using the online form:
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

9. May 2006
doc.: IEEE /0528r0
Sept 2009
Voting member changes
NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session
We have to provide list of voting members to meeting organizers 14 days before the session
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

10. Current Membership Status
May 2006
doc.: IEEE /0528r0
Sept 2009
Current Membership Status
Status
Number
Aspirant 82
Nearly Voter 32
Potential Voter 15
Voter
250
Data as of
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

11. Website membership list
Sept 2009
Website membership list
New
Go to or by “Membership List” link on
Shows status and session number at which status changes, i.e. voter->non-voter, nearly-voter->aspirant
Adrian Stephens, Intel Corporation

12. Ballots Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

13. Which Working Group Ballots Can I Vote On?
May 2006
doc.: IEEE /0528r0
Sept 2009
Which Working Group Ballots Can I Vote On?
There are two types of Working Group letter ballot: Mandatory and Recirculation
All voting members vote on Mandatory Ballots
Check the voters’ list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt
With each ballot we see some non-voting members attempt to vote
Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series
The voting pool is fixed for the lifetime of the series
The list of voters in the pool is published with each ballot (link in the instructions)
Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward
With each ballot we see some who are not in the pool attempt to vote
Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

14. Losing Voting Membership due to Ballots
May 2006
doc.: IEEE /0528r0
Sept 2009
Losing Voting Membership due to Ballots
In , any member that responds to 4 out of 6 consecutive mandatory ballots is “deemed active” by the chair, and will not lose their voting membership
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

15. Provide comments in format required
May 2006
doc.: IEEE /0528r0
Sept 2009
Provide comments in format required
The letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet).
This allows the composite spreadsheet to be compiled without manual cut and paste.
In each ballot, some members supply comments using the “single comment” feature of the tool
Unfortunately we cannot disable this feature
Notice - In future ballots these “single” comments may be marked invalid
Occasionally, comments are supplied using the wrong template – i.e. an IEEE-SA sponsor ballot comment template.
Always download the comment template from the instruction page.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

16. Secret NOT Use your 802.11 ID for voting
May 2006
doc.: IEEE /0528r0
Sept 2009
Use your ID for voting
Secret
The number used for electronic ballots is your secret voting ID – it is your badge number
This number is assigned locally by
It will never change, and will never be published
I have sent you an with this number in it
If you lose this number, ask me and I’ll send it again
In each ballots several voters use the wrong ID
NOT
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

17. Attendance Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

18. Session graphic Sept 2009 Sept 2009 18 Normal slots, 2 Extra slots
May 2006
doc.: IEEE /0528r0
Sept 2009
Session graphic Sept 2009
18 Normal slots, 2 Extra slots
75% attendance requires 14 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Register once
Source: 11-09/0928r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

19. May 2006
doc.: IEEE /0528r0
Sept 2009
Recording Attendance
It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

20. Attendance Procedures
May 2006
doc.: IEEE /0528r0
Sept 2009
Attendance Procedures
Prior to or during the session:
(one time) Get a free Web Account if you don’t already have one. Keep your contact data in this area up to date.
(one time) Register your Interest Areas in myProject if you haven’t done so already (it’s up to you to keep this updated as needed)
During the session:
(once per session) Register on Murphy
(once per slot) Record attendance at a specific meeting. You will be asked for your affiliation the first time you attend a new task group.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

21. Step 1: Get a free Web Account
May 2006
doc.: IEEE /0528r0
Sept 2009
Step 1: Get a free Web Account
If you already have an IEEE Web Account you can skip to the next step
Otherwise log onto and click on the link to get a Web Account
Note that you must have an IEEE Web Account in order to get credit for any meetings you attend.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

22. Step 2: Set your myProject Interest Areas
May 2006
doc.: IEEE /0528r0
Sept 2009
Step 2: Set your myProject Interest Areas
Go to and enter your Username (Web Account ID) and password to get into myProject
If you have already selected your Interest Areas in myProject, you may skip this step; otherwise….
Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest
For each of these you will have to specify your affiliation
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

23. May 2006
doc.: IEEE /0528r0
Sept 2009
Step 3: Log onto IMAT
Make sure you have an IEEE Web Account as described in Step 1
Make sure you’ve designated your myProject Interest Areas as described in Step 2
Log into IMAT using your IEEE Web Account username and password.
The URL for the local server is:
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

24. Step 4a: Register Your Attendance
May 2006
doc.: IEEE /0528r0
Sept 2009
Step 4a: Register Your Attendance
Select the WG or option from the home page.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

25. Step 4b: Select the Meeting
May 2006
doc.: IEEE /0528r0
Sept 2009
Step 4b: Select the Meeting
Select the Day and Meeting you are attending and update the screen
Note that you will only be able to click a single button in the active timeslot column for the current day
Once updated, the column will turn green and your selection will be locked in.
Selections may not be changed once the timeslot closes
Repeat Step 4 for each distinct breakout you attend
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

26. Step 4b: Supply your Affiliation
May 2006
doc.: IEEE /0528r0
Sept 2009
Step 4b: Supply your Affiliation
You must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutes
You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

27. May 2006
doc.: IEEE /0528r0
Sept 2009
Changing Affiliation
The IMAT attendance system keeps a record of stated affiliation per group (task group / working group).
The membership records are updated using this information after every session.
If you change affiliation, you need to go to “MyProject” under “Manage Activities” and check/update all groups that you have attended in the past or declared an interest in so that they have the correct affiliation.
Notifying the officers of a change is not sufficient, as any local changes to the membership records will get overwritten with data from MyProject after every session.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

28. Documentation Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

29. Local File Document Server information
May 2006
doc.: IEEE /0528r0
Sept 2009
Local File Document Server information
Local FTP server: ftp://newton.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

30. May 2006
doc.: IEEE /0528r0
Sept 2009
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

31. Documentation Generally
May 2006
doc.: IEEE /0528r0
Sept 2009
Documentation Generally
Document Numbers are obtained from the mentor web site
Uploading Documents
Can only be uploaded to the mentor web site
Downloading Documents
All documents are updated on the local server from mentor
When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

32. Email Reflectors Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

33. May 2006
doc.: IEEE /0528r0
Sept 2009
Reflector Requests
There is an reflector for the working group, plus one for each task group.
Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To change your access, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

34. May 2006
doc.: IEEE /0528r0
Sept 2009
Reflector Caveats
The LISTSERV system removes an entry from a reflector list if it gets repeated bounces.
The WG officers (Jon Rosdahl) monitor these events and try and fix what we can.
If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

35. Questions ? Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

36. Backup Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

37. Document server functionality changes
May 2006
doc.: IEEE /0528r0
Sept 2009
Document server functionality changes
Administrator (i.e. WG Vice chair) can rename submissions on the server (title and/or affilitiation details)
“Skip to DCN” was hard to use effectively
It has been replaced by a “filter by DCN” box
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

38. Fin Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell