1. Data Pipeline Town Hall March 3, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/20/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Identity Management
Discipline
Teacher Student Data Link
Report Card March
Educational Data Advisory Committee (EDAC)
Statewide Course Codes
CDE Data Collections Regional Tour

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week)
RITS
EDIS
Periodic
Report Card March (Opened March 1st)
Access for ELLs SBD (3/14/2016 – 3/25/2016) 9

10. Open Data Pipeline Collections
11/20/2018
Open Data Pipeline Collections
Snapshots
Human Resources
Student End of Year (Soft Open)
Teacher Student Data Link 10

11. Identity Management 11

12. Identity Management Upgrade
Soft release completed on March 1st! New version of the is the Delegated Administration application (11g) is up now.
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
All of the 10g users will be automatically “migrated” to 11g
Pre Release - Informational Webinars (Demo / Q&A) conducted
Webinar links to be posted to the Identity Management home page:
Here is the 2/23/2016 webinar link:
Here is the 3/1/2016 webinar link: 12

13. Identity Management Upgrade
Providing Webinar slides and access to the new Delegated Administration application for the upcoming Data Collection State tour
Planning Questions and Answer sessions continuing through March – 8th, 15th, 22nd & 29th (Tuesday’s from 9-10 am)
Sending out today
Meeting purpose
Quick update on the transition – highlight a specific issue if any
Questions & Answers from the districts
Meeting Information:
The URL: Conference Bridge 13

14. Identity Management Upgrade
Questions / Concerns on the demonstration 14

15. Discipline
(Special Education) 15

16. Discipline (Special Education) TIMELINE
Interchange – Open mid-April
Snapshot – Open May 2nd
Interchanges Uploaded – May 9th
Interchange Errors Resolved – July 7
Student
IEP
Discipline
Interchange and Snapshot Errors Resolved – August 16th
Collection Closes and all that entails- August 24th 16

17. Discipline – (Special Education) Responsibilities
Districts – upload data work through interchange and snapshot validation errors
Administrative Units – responsible for the overall Special Education Discipline collection
Creating the snapshot
Working with Directors on authorizing reports
Submitting files to CDE at the close of the collection 17

18. Discipline – Special Education Contact information
Kristi Gleason (303) Lindsey Heitman (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 18

19. Discipline – (Special Education) Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 19

20. Teacher Student Data Link Snapshot20

21. Timeline Snapshot opened Monday, February 29th 2016
Goal : “Submit to CDE” by June 30th 2016
Finalize by Friday, August 26th 2016
Managing the Collection – March dates:
March 11th – upload at least 1 TSDL file
March 25th – upload both TSDL files 21

22. Resources Contact Joslyn Robich at robich_joslyn2@cde.state.co.us or
Process and Checklist of Steps – newly posted
Training power point
Templates
Business Rules (interchange level)
File layouts
Deadlines
Contact
Joslyn Robich at or
Annette Severson at 22

23. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 23

24. Report Card March 24

25. Report Card March
Report Card march will open March 1st – April 8th 2016
Identity Management groups are available.
Acronym is RCM
Examples:
MOFFAT_2 PIPELINE-2800-RCM~LEAVIEWER Read-Only Role
SILVERTON_1 PIPELINE-2820-RCM~LEAUSER Submit and Modify Role
CENTER_26_JT PIPELINE-2810-RCM~LEAAPPROVER Approver Role
Work with your LAM to get the role assigned
Only assign one role

26. Report Card March File Extract Download
Two ways of submitting the Report Card March Collection
File Submission -File can be created though:
File Extract Download
For file submission you can upload your file using File Upload
Form Submission – You may submit using Edit Record to submit via forms

27. Report Card March Reminder of 2015-16 Report Card March Fields
5 optional fields (as notified in earlier Town Halls)
Blended Learning Flag
Flexible Schedule Flag
Immediate Progress Toward Graduation Flag
Newcomer Center Flag
Work-based Education Flag
Change (0=No, 1=Yes, 2=NA) Reason for change was RCMAR uses forms and files so blanks could not be used if a district chose not to report. (Default 2=NA) 27

28. Report Card March Trainings 3/8/2016 at 1:00 PM – 2:00 PM
3/14/2016 at 10:00 AM – 11:00 AM
Will hold a walk through and answer any questions you may have
Dial in 28

29. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 29

30. Educational Data Advisory Committee (EDAC)30

31. What is EDAC? Statewide representative volunteers
Geographic
Subject matter expertise
Reviews all PK-12 data collections
Discusses whether benefits outweigh administrative burden
Recommends the most efficient ways of collecting data
Determines collection redundancy and proposes alternatives
Reviews data collection procedures and recommends improvements

32. EDAC-Approved Data Collections
Given a stamp to inform LEAs
Mandatory
Required to Obtain Benefit
Voluntary
NOTE: Collections without an EDAC stamp are not required to be completed.

33. 2014-15 EDAC Accomplishments
Reviewed 147 data collections
60 collections were closed or one time only collections
68 collections were new
32% Mandatory
51% Required to obtain benefit
17% Voluntary
Aligned the calendars for Special Education December Count Staff and Human Resources
Provided consultation to ESSU regarding Special Education results driven accountability through the Colorado Continuous Improvement Process
Coordinated closely with the Data Pipeline Users Group
Continued an intensive schedule to meet the April 1st advance notice requirement of (3)(a), C.R.S.
67 (46%) collections were reviewed in March

34. EDAC Focuses
Emphasize education data privacy and security at state and local levels
Concentrate on the value and benefit of data collections versus the time and effort expended
Monitor LEA assessment data and submission processes to minimize duplication and amount of data provided to vendors, and contribute to departmental process improvement efforts
Maintain focus on collection redundancy

35. 2016 Legislative Recommendations
Make financial resources available to fund data collection and reporting
Require vendor protections for data
Provide a governance structure for the full spectrum of education and related data

36. Strengthen Privacy Protections for Education and Related Data
Special Section
Strengthen Privacy Protections for Education and Related Data
Legislative Recommendations
Require vendor protections for education data
Provide a governance structure for the full spectrum of education and related data
CDE Recommendations
Provide additional privacy tools and resources to local education agencies
Re-examine existing policies and practices to further protect personally identifiable information

37. 2015-2016 EDAC LEA Membership Member Name Position Title
District/BOCES/AU
Fall 2014 Pupils
Education Region
Area of Expertise
Norm Alerta
Director of Assessment and Evaluation
Cherry Creek 5
54,499
Metropolitan
Assessment
Don Anderson
Executive Director
East Central BOCES
20 Districts = 7,635
Northeast
BOCES Issues/ Rural Schools
Janet Dinnen
Quality Assurance and Accountability Director
Charter School Institute
14,048
Statewide
Charter School Issues
Lisa Humberd
Executive Director of Special Education
Widefield 3
9,283
Pikes Peak
Special Education
Nikki Johnson
Superintendent
Campo RE-6 44
Southeast
Superintendent/ Rural Schools
Natalie Morin
Director of Business Services
Cheyenne Mountain 12
5,148
Financial/Budget
Mike Porter
Director of Technology
Littleton 6
15,691
Technology
Janece Rogers
Student Data and Information Services Manager
Douglas County RE-1
66,702
Data Reporting and Quality
Rick Tanski
Director for Human Resources
Academy 20
24,578
Human Resources
Wendy Wyman
Superintendent, Title I Director
Lake County R-1
1,093
Northwest
Federal Programs

38. SBD/ Pre-Coded ID 38

39. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs
Monday, March 14th, 2016 to Friday, March 25th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

40. SBD Dates SBD for ACT SBD for DLM SBD for CMAS (includes PARCC)
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for CMAS (includes PARCC)
To be determined – plan for May/June time frame
SBD for PSAT
To be determined

41. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

42. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 42

43. Statewide Course Codes43

44. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection and course proficiency report
All courses should be mapped and loaded by end of March 2016.
TSDL snapshot is open
More information 44

45. Statewide Standard Course Codes
Change to the final date for mapping Statewide Standard Course Codes.
New deadline is March 31st instead of March 24th.
Sorry for the change 45

46. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 46

47. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
There is a delay due to limited resources
What version of SCED am I using?
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on version 1.0 47

48. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 48

49. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 49

50. CDE Data Collections Statewide Tour50

51. Statewide Tour Moving to the Eastern Plains
Looking to add additional locations in the Metro area in the Spring 51

52. Statewide Tour Upcoming locations
Limon – Thursday, March 3rd
Swink – Monday, March 7th
Wray – Wednesday, March 9th
Ft. Collins – Friday, March 11th
Douglas County – Monday, May 2nd
More to come and thank you to all the people who have volunteered to host 52

53. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 53

54. Statewide Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 54

55. Statewide Tour An email was sent out with details
Please realize trainings are weather dependent
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 55

56. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
More trainings will be planned in the spring for the Metro area.
Please let or if you would like to host a training. 56

57. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 57

58. Thanks for joining us today!
Next Town Hall:
Thursday, March 10, a.m.-10 a.m. 58