1. Walter T. Griffin Senior Systems Analyst in EIS MSU Graduate
BS Agronomy
MS Computer Science
10 Years at MSU
Financial Aid Group
Document Image Support (In house Imaging Consultant to Departments)
Requirements Analysis
Initial Application Setup
Configure and Testing
Technical Support
Talk about how it is structured- file cabinet
Setup – web access
November 20, 2018

2. Initial Benefits of ApplicationXtender Image Capture
BDMS and Banner Integration
ApplicationXtender part of SunGard Banner System
A way to scan documents into BDMS
Docs scanned directly into server
Batch input of documents
Image processing filters
Concurrent licenses
Discuss the things we saw as benefits in the initial implementation of BDMS at MSU
What are concurrent licenses
November 20, 2018

3. Why Replacement? Image processing filters but limited and cumbersome
Image sizes were too large
Settings changed
Transcripts
Passports/SSN cards
Kofax issues – Required heavy maintenance support
OCR requested
Other products – PSIGEN
Automatic indexing
Integration with Banner/BDMS
QSP is EMC ‘product’ – Under SunGard Banner umbrella
Discuss issues we saw emerge over time that lead us to shop for a replacement product for Image Capture
Point out each group effected – Advancement, HR, Student (grad/under grad admissions)
On Image sizes too large, discuss how already configured settings got changed and resulted in huge docs.
Examples: Transcripts – show them one….
-Kofax – brought in to address processing filters.
Talk about XX and how wanted to replace –
Then potential issues with contract violation with SunGard – that’s when they told us about QSP
November 20, 2018

4. QSP Advantages BDMS and Banner Integration
QSP is part of SunGard Banner System
A way to scan documents into BDMS
Batch input of documents
Image processing filters
Docs scanned directly into server BUT filtered on Workstation before inserted into BDMS
Licenses – Per Workstation vs Concurrent
More robust Image Processing:
Scan Type – B&W, Gray Scale, Color
DPI
File Types: PDF, TIFF, etc.
Color Format: Binary, Gray, Color
Compression: CCITT Gp 4, LZW
Filters: Border removal, hole Removal, line removal, etc.
More intuitive to use
Visual see docs scanned via thumbnails
Discuss benefits of visually seeing the docs in Thumbnails – can see if needs rotating, can see quality, can replace one doc at a time if needed, etc.
Talk cost.
November 20, 2018

5. BDMS (Xtender) other differences
Ships with BDMS
Licensed differently:
Image Capture – Concurrent (6 licenses)
QSP – per workstation
Configure (batch and single) setup verses server
Ships with BDMS now – talk about – currently as we are told.
License issues – may swap out – and we are swapping ours out slowly
November 20, 2018

6. Xtender On Campus Implemented (centralized)
Registrar
Admissions - Undergraduate (workflow)
Admissions - Graduate (workflow)
Financial Aid
Human Resources (All QSP)
ITS
Controller
Sponsored programs
Advancement (All QSP)
Significant Future Project (distributed)
Procurement – Individual departments scanning their own purchasing docs in to central app
Maint – training – various scanners systems – we are discussing still working iot out
invoices
November 20, 2018

7. Questions Demo
November 20, 2018

8. Wrap up
November 20, 2018

9. November 20, 2018