1. Bringing Home the Bacon: Grant Writing Basics Unit 7 Grant Submission

2. Bringing Home the Bacon: Federal Grant Writing Basics
Unit 1: Finding grant opportunities /4/18
Unit 2: Funding announcements /11/8
Unit 3: Go/No Go process /18/18
Unit 4: Cross-functional teams 1/24/18
Unit 5: Grant development timeline 2/1/18
Unit 6: Application key components /8/18
Unit 6A: Budget narrative /15/18
Unit 6B: Proposal narrative 2/22/18
Unit 6C: Performance measures /1/18
Unit 6D: Work plan /8/18
Unit 6E: SF424 & 424A /15/18
Unit 6F: Abstract & commitment letters 3/22/18
Unit 7: Submitting the grant 3/29/18
All of the presentations are posted in the e-Colorado “Grant Writing Basics” Team Room

3. Unit 7: Grant Submission
Competencies: Participants will learn:
How to use Workspace to manage, write and submit grant applications

4. What is Workspace?
Workspace is an online tool to write, organize, and submit federal grant applications
Most federal agencies no longer allow hard copy grant submissions
Most federal grants must be submitted through Workspace
Workspace is a fairly intuitive system, but it can be a bit confusing the first time you use it
Online training modules are available

5. Getting Started in Workspace
To set up your Workspace and apply for a grant:
Sign into Grants.gov
Go to the funding announcement
If you haven’t already printed out the announcement, write down the name of the Funding Opportunity Number
Click on the “Package” tab
Click on “Apply”
NOTE: You may get a pop up window that asks you to sign into Workspace may require you to sign in a second time

8. Setting Up Workspace
Click on “Create Workspace” to bring up the set up page
Enter the funding announcement number
Enter the name of the grant
Click on “Create Workspace” to create and save your new Workspace

11. Workspace Tabs Forms – Default view
Lists all of the forms that included in the package
Participants
List of everyone with access to the Workspace
Allows you to add additional users
Activity
Summary of all actions
Details
Summary of the funding announcement

12. Forms Tab – Managing Forms
Preview Application Forms
Single PDF with all of the mandatory and optional forms
Check Application
Validates the application
If the validation fails, an error list appears
Sign and Submit
Delete
Used to delete the Workspace if you decide not to apply

13. Application Package Forms
Include in Package
Checklist of forms included in the package
Mandatory forms cannot be unchecked
Form Name
Links to each form, including sub-forms
Requirement
Shows whether the form is mandatory or optional
Form Status
Shows the status of the form (no action, in progress, passed, locked)
Last Updated Date/Time
Locked By
Identifies who locked the form

14. Application Package Forms - Actions
Lock – form is in use or has been locked to prevent changes
Download – download a fillable PDF version of grant form to review or complete offline
Upload – upload the completed PDF form into the application
Reuse – enables you to reuse the form for another grant
Webform – online version of the grant form

15. Speaking of Forms… Not all grant forms have a web version.
If a Webform isn’t listed, download and use the PDF version instead
The PDF forms and Webforms are linked, and automatically update each other
Webform Autosave saves information as you type
However, Workspace isn’t updated until you click the “Save” button
Use “Check for Errors” to validate the form
Each form must be “Passed” in order to submit the application
The SF424 pre-fills fields on some of the other forms
This feature can save time and avoid mistakes
Complete the SF424 first

16. Attachments
Attachments that are required or requested generally do not count towards the page limit
Do not include attachments that are not requested
All documents must be saved as .doc, .docx, .xls, .xlsx, .rtf, or .pdf
File names must be unique, descriptive and contain 50 characters or less
Use only standard characters (A-Z, a-z, 0-9, and underscores)
File names must not include special characters, periods, blank spaces or accent marks
You may use an underscore between words in the file name

17. Uploading Attachments
Open the appropriate Webform
“Project Narrative Attachment”
“Budget Narrative Attachment”
“Attachments”
Abstract, Work Plan, Letters of Commitment, Negotiated Indirect Cost Agreement, Project/Performance Site Location(s), etc.
Links embedded in the SF424
Enter the name of the attachment
Upload the attachment from your computer

21. Submitting the Application
Make sure all of the forms are complete and correct
Make sure all of the attachments are correct and uploaded
Download and print a copy of the full application
Make sure all of the forms are unlocked
Click “Check Application”
Click “Sign and Submit”
Wait until you receive confirmation and your tracking number before closing the window

22. What Happens Next? Pop Up Confirmation Message
Grants.gov Tracking Number
Time and date of Receipt
Link to track the status of the grant application
Print it out
Series of messages:
Grants.gov Submission Receipt
Grants.gov Submission Validation Receipt for Application
Notification that the Grantor retrieved your application

23. What if You Aren’t Funded?
Draft a letter for the EDO to request a copy of the evaluators’ comments
Use the information to help improve your next grant proposal
Notify your team and partners
Start looking for the next new funding opportunity

24. What if You are Funded? Notify WDP Management
Provide a copy of the letter and Notice of Award to Finance
Review the letter and Notice of Award:
Are any modifications required?
Does the funder require any additional information?
Review WDP Procedure 14-05, Grant Design, Development, and Implementation Procedures
Request a copy of the evaluators’ comments to help improve your next grant proposal

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Marie Valenzuela
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