1. Transforming Public Procurement
Global Public Procurement Conference, Washington DC 18 September 2018
Isabel Rosa Team Leader DG GROW G4

2. Agenda Digital Procurement
State of play
The digital procurement IT infrastructure
Structured data
Digital Transformation in Public Procurement
OOP DT 2

3. 1. Digital Procurement

4. Digital Procurement Life Cycle
TED
eNotice
eAccess
eSubmission
eEvaluation
eAward
eOrdering
eInvoice
ePayment
eESPD
eCertis 4

5. Digital Procurement Life Cycle
TED
4/2016
4/2016
10/2018
4/2019
eNotice
eAccess
eSubmission
eEvaluation
eAward
eOrdering
eInvoice
ePayment
eESPD
4/2018
eCertis
and the main milestones 5
4/2016

6. Digitised public procurement phases
e-Payment
e-Invoice
e-Ordering
e-Award
e-Evaluation
e-Submission
e-Access
e-Notice AT BE BG CY CZ DE DK EE EL ES FI FR HR HU IE IT LT LU LV MT NL PL PT RO SE SI SK UK
(Above EU thresholds)
Legend:
Green = Available
Blue = In development or partly implemented
How to read this:
This capability is available
If there are several solutions, at least one of them offers this capability
It does not indicate the quality
It doesn’t mean that the capability covers the all county 6

7. eProcurement IT ecosystem External IT resources relevant for PP
Objective
Geographical dimension
Monitoring, Publication, Transparency
Tools for PP transaction
Interoperability standards for PP transactions
National
eSenders
(about 100 providers) Contract registers (20 registers)
Notification portals
(at least 1 x per MS, plus regional/local)
National ESPD services (40 services) Prequalification systems (8 services)
Eproc services
(80 service providers) eCatalogues eAuctions services
National eInvocing Gateways/hubs
eInvoicing services
(250 service providers)
National databases
/registries
(> 60 online systems)1
OOP infrastructure
Financial and Management Information systems
National Open data Portals
Risk Management systems
EU /European
TED
(various formats since 2011) Standard forms (eForms, est.)
eCertis (2010, 2016, 2018)
ESPD COM Service – until April (2016, 2017)
ESPD (2016)
eInvoicing standard (2017)
ESPD Data Model (2016, 2017)
CEN BII (2015)
BRIS (2017)
ECRIS (2012)
Insolvency registers (2019) IMI (Public procurement module) (2017)
SDG (2021)
EU Open Data Portal
International
OCDS 7

8. More knowledge and more automation
Data availability
Increasing digitisation
Data quality
challenges;
Growing interoperability potential;
Possibility to apply new emerging technologies such as AI, ML, BD, etc.
Higher data availability
More knowledge and more automation 8

9. 2. Digital Transformation in Public Procurement

10. The Only Once Principle
(Public institutions should avoid to ask companies or citizens for documents or information that is already stored (and treated) by another public institution)
ESPD has information on how a supplier needs
to qualify
eCertis has information on what evidence the supplier needs to provide
ESPD
eCertis
National registers
National database contains the actual evidence or information about the supplier.

11. The Only Once Principle The Finish Example
In Finland public buyers have access to national databases using their ESPD implementation
The public buyers can check directly how suppliers can fulfill the criterion, data comes from eCertis
Benefits
Ministry of Finance estimates time savings that would result in 2 to 3 MEUR a year;
Information available in real time;
No documents asked from the
supplier;
No stamps or signatures needed;
Information is stored alongside the tender.

12. Digital Transformation
is the use of new digital technologies to enable major business improvements (such as enhancing customer experience, streamlining operations or creating new business models).
Fitzgerald, M., Kruschwitz, N., & Bonnet, D. (2013, October 07). Embracing Digital Technology, A New Strategic Imperative. Retrieved from MIT Sloan Management Review:
technology/.
New (emerging) technologies:
AI (Artificial Intelligence) and ML (Machine Learning)
Big Data and Analytics Reporting
Blockchain
IOT (Internet of Things)
AR (Augmented Reality) and VR (Virtual Reality)
Voice Personal Assistants Chatbots
Robots, Drones and Self-Driving Safety Features in Vehicles
3D Printing
Cloud services … 12

13. Digital Transformation
In Public Procurement
Blockchain examples in contract management or suppliers registries;
AI or ML examples in automated contract structure or
forecasting needs;
AR (Augmented Reality) and VR (Virtual Reality) examples in simulating new environments in public works;
Voice Personal Assistants Chatbots examples in assisting both CAs and EOs during the procurement process. … 13

14. The biggest challenges awaiting us:
Accept that change is inevitable and happens
much faster;
Work together;
Demystify the dangers of automation;
Realize the need for new skills and competences in the professional context;
To assume that the dangers that await us are in the use that people can make of the technology and not of the technology itself. 14

15. Thank you!