1. EMIS End of Year Reporting & Update on the Roadmap
OAEP 2016
Debbie Barbee, MCOECN

2. EMIS End of Year Reporting
Agenda
Recent EMIS Changes in process
Compliance Release
New EMIS Reports
The next compliance release
Other outstanding items
What’s new in Version 16 and beyond

3. Recent EMIS Changes in Process

4. Recent Changes in Process
ASQ/SE – eliminated from EMIS reporting for FY15 & FY16
Program of Concentration Changes
Removed codes are still valid for students in the program last year
Will restore codes to the FN tab
Rule changes for whole grade acceleration
Accountability IRN no longer required on FB’s
PS coding changes for FY17, EMIS situation updates beginning in FY16
New How Received ‘H’ replacing ‘G’ & ‘N’
School-aged How Received now valid for PS students Ex: Open Enrollment, Following Teaching Parent, etc.
NOTE: ESC’s should report ‘How Received’ for OE students to show where they are coming from because the funding flows differently

5. Recent EMIS Changes in Process
Updates to the rules for reporting Admitted from IRN element
SI will be removing all restrictions from this field so that it is always open for updating.
Rules:
Still report a value when Admission Reason is ‘3’, ’6’ or ‘7’ and Admission date is after the last day of school of the prior school year
New: Report a value when the District Relationship of a student changes to ‘1’ from ‘2’ or ‘3’ (Ex: Student was OE out, has since returned to the district), ODE wants to see the IRN of the district where they returned from
If student was enrolled in a non-public school or a school that doesn’t have an IRN, and is returning to your district, continue to report ‘999999’
Students who are enrolled in your district, leave to go to Foster Care, then return to your district, report the IRN of the district they are returning from while in Foster Care
Admitted from IRN values need to carry over from year to year.

6. Recent EMIS Changes in process
Re-evaluate the collection of the Grad Only (GP) record
The GP record is now available for the FY15 Graduate reporting period
For FY16, the record will be revised
Tentative Future Updates:
Add missing elements from the FN record to the GP record
Students will NOT be enrolled on the student profile in the current school year
Assessment record maintenance pages will allow you to add assessments for students with a GP record

7. Recent EMIS Changes in Process
Add Operator IRN to EMIS Data Collection for Community Schools
Two new Attributes
MGMTCOMPYS – Indicates the IRN of the management company
MGMTCOMPNO – Indicates that a Community school no longer has a management Company
ODE will accept both attributes in the same collection if a CS had a management company and then dropped it
Both attributes require a date
IRN’s will not be validated in SI

8. 15.3.3
Compliance Release

9. 15.3.3 Compliance Release State Reporting Updates
Attupemis – corrected issue of negative values calculated for students with no days present and all absences + reduced fte
Discemis – fixed time out issue
Corrected issue with College Credit Maintenance page when updating manual course records
Corrected issue with saving CTE Industry Credentials
Calendar Issue – fixed issue where Adm. Hist was deleted under specific conditions

10. Compliance Release
EOC Maintenance – wasn’t displaying correct accommodations value
Added new IB Assessment Codes
IB91 Global Politics HL/SL
IB92 Global Politics HL
IB93 Global Politics SL
Updated transfer for ECO Assessments – now includes records for any month of the year
Updated ACT Assessment transfer logic to include multiple records for the same month/year

11. 15.3.3 Compliance Release PS ELA Maintenance Updates
Modified for the correct subject areas for FY16
Added new score values
KRA Maintenance Page – corrected issues with partial records
Gifted Updates – logic updated to remove identified date logic for 1/1/1900

12. 15.3.X Compliance Release Outstanding updates for the next release
Assessment Import Updates
Assessment Import for AASCD
Assessment Import Updates for ACT, SAT and PLAN
Transcripts – updated to include End of Course Exams on transcripts
Assessment Standards for NGA and EOC’s
Address issue of missing/incorrect performance levels for some results last year
MAJOREMIS Updates
Deleted Program of Concentration Codes – address whether to add them back in or not
Add End of Course records to the Graduation Reporting period
Add new attributes for the Community school to report operator IRN’s

13. Additional Items
PS Coding Situations to accommodate the new codes – will have them available shortly (not dependent on a release)
Pre-ID Process
OELPA Import
Points Tracking system for Graduation Requirements

14. Ad Hoc Reports Ad-Hoc Reports for EMIS
(If they don’t display for you, ask your ITC support for assistance)
Reports are available under the Paper Icon or at

15. Ad Hoc Reports
State Assessment Below Scaled Score Report – Finds students who scored below specific a score value to identify students who need to retake the EOC exam
State Assessment Report – Finds results for students who have taken any of the state assessments (KRA, PS ELA, EOC, NGA, ECO, etc.)
Student EMIS Attendance Hours (Pending updated view release) – Includes the attendance values from the FS Attendance Records
At this point, show other document for creating a report.

16. Ad Hoc Reports
Create Reports in either PDF version or Excel

17. Additional Items
Attendance for days outside the master calendar date range (use other entity attendance days)
Missing performance levels on some assessments from last year

18. 16.0 SI Updates
StudentInformation Changes

19. 16.X – What’s New? Mobile Apps! Page Refresh list SI Homepage
Absence pages
Student Search results page
Print student transcript (I want to)
Print student schedule option (I want to)
Health screens UI refresh/additional requested fields
Student scheduling pages

20. SI Homepage
Enrollment alerts will only display if there are any to display. They will show at the top.

21. Mobile Apps

23. Homepage edit window
Managing items on the portal will still work the same as it did before.

24. Student Search results
Search results has been giving a new look, rounded corners on the student blocks, updated icons.

25. Suite Banner Icon Updates
Updated suite icons
New custody alert icons

26. Existing screens with styling
Updated the style and functionality on some of the assessment pages as we work on them. When adding a record, you will be required to enter the date first now before you can enter any results.

27. Medical Updates
New page to allow the building to set defaults for fields on the health log and screenings.

28. Medical Updates Growth Screening page Vision Screening
Blood Pressure
BMI
Height field will allow decimals
Calculate based off height/weight
Updated comment field size
Vision Screening
Adding Muscle Balance Near/Far
Expanding comment field
Daily Health Log
Defaults for Care by/location
Updated comment fields
Adding blood pressure to the page, Adding BMI field to the page, Updating comment field size and characters that can be inserted.

29. Medical Updates Changes New Reason for Visit
Injury VS Illness will not be required
New Reason Comments area
Reason for visit is new – injury vs. illness – will not be required
Reason comments is new

30. Medical Updates
New Private Notes Area – notes will be available to the author only. Will not go over to GradeBook
Private Notes is new – will not go over to GB.

31. Student Requests and Assignments
Ability to run the Single Student Scheduler
Ability to run the Study Hall Scheduler

32. Transportation Transportation tab
Adding the ability to add multiple vehicles and info per student
Adding the ability to add multiple buses and route info per student
(Transportation Import was made available in )

33. Daily Absence list – add absence
Adding an option to add a range of absences on the same ‘save’
Add a date range of absences on same save.

34. Attendance page - multi day
Add a date range of absences on same save.

35. Attendance page validation
Page will validate the selected range to alert the user that non school days were selected.

36. I want to View/Print Transcript View/Print Student Schedule
Allows the user to pick a format
Will generate the transcript for the student in context when selected
View/Print Student Schedule
Will generate the schedule for the student in context when selected

37. I want to
Once ‘transcript’ is clicked above it will generate for the student.

38. The End
Thank you!