1. Organizational Collaboration Discussion
NHPA Meeting
Organizational Collaboration Discussion
June 1, 2018

2. Retreat April 2017 with representatives from NNECAPA, MAP, NHPA and VPA to discuss possibilities of organizational collaboration.
No formal relationship essentially each organization operates in its own silo
Shared commitments: to advance sound professional planning, to fostering vibrant and sustainable communities, to training mentoring and challenging professional planners, to advocating for planners and the planning profession, and to providing a forum for the discussion of issues of importance to planners.
We have managed for years this way, but we stretched too thin – our resources are limited and not leveraged well
So many have asked – is there a better way

3. Reorganization = state planning associations are made into Sections under NNECAPA
Collaborative relationship with the Sections operating quasi-independently under the Chapter
Core administrative functions shared by NNECAPA and State Sections (i.e. membership, dues, website, accounting) via paid-for administrative support
Includes event planning support for the annual NNECAPA Conference and one large event for each State
NNECAPA Executive Committee is reorganized to give more decision making power to the Sections.

4. Benefits of Reorganization

5. Benefits of Reorganization

6. Sections & the NNECAPA Executive Committee
Current NNECAPA Exec
Proposed NNECAPA Exec
President
Vice President
Secretary
Treasurer
Public Information Officer
Prof. Development Officer
NHPA, MAP, VPA Section Representative *
NHPA, MAP, VPA Legislative Liaison *
* Section Representatives and Leg Liaisons shall be members of the Section Executive Committee
President
Vice President
Secretary
Treasurer
Public Information Officer
Prof. Development Officer
Student Programs Sub-committee member *
NHPA, MAP, VPA State Director
NHPA, MAP, VPA Leg Liaison
Chapter Historian *
Past President *
* non-voting members
The goal of reorganizing the NNECAPA Exec committee was to directly align the Sections via their executive committee members with NNECAPA Executive Committee.
Under proposed format non-voting members include: 1. Past President 2. Higher-education liaison 3. Assistant PDOs

8. MOU and Bylaws Memorandum of Understanding Scope of partnership
Financial responsibility of four organizations while merging
Responsibilities of each organization (i.e. Sharing of data, membership lists, filing of taxes, liability insurance, etc.)
Bylaws for Merger
Chapter and Section responsibilities/structure
Budgeting
Financial Reporting
Geographic definition of Sections 8

9. Straw Poll
What questions do you have on MOU or proposed Bylaw modifications?
Are we headed in the right direction?

10. The Path Forward Spring 2018: State orgs discuss MOU and Bylaws
Evaluate Options from retreat
Solicit & discuss questions with membership
Create white paper of findings and discuss with membership of all 4 organizations, Fall 2017
Refine budget
Draft Bylaws and MOU
Spring 2018: State orgs discuss MOU and Bylaws
July 1, 2018: all 4 orgs sign MOU
Oct. 25, 2018: Vote on NNECAPA Bylaws (eff. 10/19)
Nov – Feb. 2019: VPA, NHPA & MAP vote on Bylaw amendments
Jan. 2019: RFP out for Admin Support
Dec.2019: New membership and dues activated
Implementation complete January 1, 2020

11. Point Lookout - Northport, ME
NNECAPA Conference
October 25 & 26, 2018

12. Follow NNECAPA on social media!
2018 Taskforce Members
Carol Eyerman, MAP President Jane LaFleur, MAP Treasurer Shanna Saunders, NHPA President Ben Frost, NHPA Treasurer Mark Kane, VPA President Steve Lotspeich, VPA Treasurer Sarah Marchant, NNECAPA President Ben Frost, NNECAPA Treasurer
Follow NNECAPA on social media!
@NNECAPA