1. HANDS-ON BUDGETING ERA ELECTIVE November 4th, 2014
MaryJo Banasik, JD, CRA
Research Administration Manager, College of Veterinary Medicine
Bill Humphrey, MBA, CPA
Research Coordinator, College of Agriculture and Natural Resources/AgBio Research

2. Welcome! Before we get started….
Please make sure your laptop is connected to the internet.
If your laptop is not configured to use MSU’s wireless network, please perform the following steps:
Connect to wireless network MSUnet 3.0 and select Connect Automatically.
Open your web browser and navigate to any web page.
A registration page will pop up. Follow the on-screen instruction to register your computer.
Please have your Case 1 Excel budget template, that was ed to you prior to class, open and ready to use.*
*Class materials are also available on the SPROUT website:

3. EVOLUTION OF A BUDGET
PI s you informing you of proposal and ideas for a budget
Remember the policy. Create a new etransmittal and notify OSP!
You respond requesting additional details, which the PI provides
You draft a budget
PI approves
Draft a budget justification
Send to OSP for approval (note the App#)
This stage may go back and forth causing several drafts of the budget

4. CASE STUDY – Email from PI
Hi Pre-Award Group:
Dr. Edna Tan (from UNCG) and I are planning to submit a "pathways" proposal to NSF's AISL's solicitation. The due date is May 14th.
The pathways are limited to $1.5 million and 5 years.
Start date: September 2015
End date: August 2019
Here is what I am thinking for MSU's budget…
12.5% time for me and some summer salary
Half month of summer salary for Co-PI (Dr. Scott Calabrese-Barton) – all years
Mr. Geier should be included at 1.2 months in years 1&2 and 2.4 months in years 3 & 4
A half time grad student
Advisory board: 3 advisors (budget 3k per advisor, for travel and stipend)
Materials & Supplies: Yr 1&3 - 2 high quality cameras; curriculum materials in years 1 & 3
Undergraduate hours (transcription, etc.): 300 hours/year each year ($10/hr)
Subaward for Dr. Tan (Dr. Tan's time, 2 quarter time GAs, supplies, and travel)
Subject incentives in years 3&4.  Year 3 = $750*6 people; Year 4 = $1,000*6 people
Thanks,
Dr. Calabrese-Barton (Angie)

5. CASE STUDY – Questions back to PI
Dates?
PI summer salary?
AY or AN grad student?
MSU faculty as Advisory Board Members?
How much for cameras & curriculum materials?
Subaward Budget?
Travel?

6. CASE STUDY – 2nd Email from PI
Hi Pre-Award Group,
In response to your questions…
I believe I can accomplish the scope of work in four years, so let’s stick with the 8/2019 end date
Ideally I’d like as much summer salary as I can fit in, but let’s start with half of one summer month
We are not planning on having MSU faculty serve as advisory board members
Curriculum materials – Around $2,500 in year one and then bump it to $6,000 in year three. We shouldn’t need curriculum materials in years 2 and 4
See the subaward budget attached
I guess I had forgotten about travel…oops! Yes, please include the required travel for me and the Co-I to go to DC for the annual meeting. Please also include travel for myself, the Co-I and the grad student to attend one conference per year.
I think that’s it. Thank you very much for putting this together. I look forward to seeing an initial draft.
Take Care,
Dr. Calabrese-Barton (Angie)

7. CASE STUDY – Subaward Budget (UNCG)
Title
NSF
Internal Budget
Begin
9/1/2015
End
8/31/2019
Principal Investigators:
Tan, Edna
BUDGET SUMMARY
BUDGET CATEGORY
INITIAL BUDGET
ADDITIONAL YEARS OF SUPPORT REQUESTED
TOTALS
PERIOD
1st
2nd
3rd
4th
5th
Totals
SENIOR PERSONNEL
$ 13,927
$ 14,345
$ 14,775
$ 15,219
$ 10,852
$ ,118
OTHER PERSONNEL
$ 8,000
$ 5,000
$ ,000
FRINGE
$ 4,921
$ 5,059
$ 5,201
$ 5,348
$ 3,641
$ ,171
EQUIPMENT $ $
TRAVEL
$ 2,500
$ ,500
PARTICIPANT SUPPORT COSTS
OTHER DIRECT COSTS
$ 9,600
$ 9,100
$ 10,600
$ 13,600
$ ,500
SUBTOTAL DIRECT COSTS
$ 38,949
$ 39,504
$ 39,577
$ 41,666
$ 35,593
$ ,289
F&A
43.50%
$16,943
$17,184
$17,216
$18,125
$15,483
$84,951
TOTAL DIRECT AND INDIRECT
$ 55,891
$ 56,689
$ 56,792
$ 59,791
$ 51,076
$ ,239
Person-Months and AY % effort
Year 1
Year 2
Year 3
Year 4
Year 5
for senior personnel
AY months
1.125
SU Months
0.50
0.00
Person Mo
1.625
Annual PCT Effort
14% 9%

8. CASE STUDY – 1st version sent to PI
The first version of the budget has been sent to the PI…time for a break!

9. CASE STUDY – PI responds with changes

10. CASE STUDY – Issues? Laptop for 50% PostDoc?
Meals for project meetings?
Digital recorder – Equipment vs. Supply

11. CASE STUDY – Finalize Budget
Now that you’ve included the PI’s changes, what’s next?
Send to the PI for final Approval – Let’s assume it’s all set
Send to OSP for review (Note the App #)
Attach the approved version to the eTransmittal
Assist with preparing the budget justification

12. CASE STUDY – Budget Justification
A written explanation of your budget
Note the % effort or person months effort of personnel
Provide extra detail on supplies, travel (especially foreign travel), equipment and consultant costs (daily rate)
Provide detail on subcontracts
Avoid using subtotals

13. CASE STUDY – Approved!
The eTransmittal with the approved budget has been fully routed and the proposal has been submitted…congratulations!

14. BUDGET RESOURCES
OSP Budget Templates:
SPROUT budget templates:
OSP Budget Builder: → Quick Links → Salary Budget Builder
HR Stipend Ranges for GAs:

15. BUDGET TRAINING 2015 ERA electives: NCURA www.ncura.edu
Hands-on Budgeting –
Advanced Budgeting –
NCURA
SRA

16. CONTACT INFORMATION
MaryJo Banasik,
Bill Humphrey,