1. Welcome
June 8, 2018

2. Facilitators Dr. Pam Goad, Senior Vice President
Ms. Valerie Martinez, Vice President
Elsa Gossett, Coordinator of Communication and External Relations

3. Effective July 1, 2018 Revised Substantive Change Policy
Revised Categories of Change
Revised Fees
Revised Processes
Created a manual as a Guide to Substantive Change

4. Why we made the changes Respond to members’ requests
Align more closely with USDE Regulations
Clarify Commission expectations
Streamline submission process

5. The New Policy
Closely aligns with US Department of Education Regulations
Reduces ambiguity around NWCCU expectations for substantive change
Separates Policy from Procedure

6. Change Categories and Fees
From 25 categories to 17
Simplified fee structure
Minor changes = $1,000
Major changes = $1,500- $20,000
Reduced time to process proposals (after receipt of payment)
Minor change = 8 weeks
Major change = 24 weeks
Specified level or review required for each proposal
Notification
Staff Review
Panel Review
Executive Committee Review
Commission Review

7. Notification Only Fee Change Category $0
Expedite via staff review = $1000 (2 week processing)
Expedite via Panel review = $2000 (12 week processing) $0
Adding Title IV-eligible certificate programs not related to existing degree program(s), not significant departure (25% difference in program core) from approved program(s)
Suspending, terminating, or placing into moratorium, Title IV eligible academic program or major(s)
Closing or suspending an existing additional location or a branch campus (For more than 1 semester or 2 quarters)
Combining two approved programs to create a new program

8. Minor Changes
$1000
Adding courses or academic program(s) including Title IV-eligible certificate programs not related to existing degree program(s), that represent a significant departure (25% difference in program core) from program(s) previously approved
Staff
Initiating or expanding of distance education delivery where 50% or more of the courses or credits in an academic program are provided using distance delivery 3; 5(First three programs only)
Substantially increasing the number of clock or credit hours awarded for successful completion of a program (more than 25% of total program credits or clock hours)
Establishing an additional location where 50% or more of program requirements can be earned via face-to-face instructional delivery

9. Major Changes
$1500
Initiating or expanding Competency-Based Education (CBE) delivery
Panel or Staff
Dual Degree Program -Entering into a consortial agreement with accredited institution
24% or less of the credits delivered by the consortium
25-50% of institution’s educational programs provided by the consortium
c. More than 50% of institution’s educational programs provided by the consortium
 a. No requirement
b. Notification
c. Staff
Joint Degree Program
Entering into a contract under with an institution not certified to participate in Title IV offers more than 25 percent of an accredited Title IV-eligible institution’s educational programs
 Panel
Establishing an additional location at international location or location outside the institution’s region
Panel

10. Major Changes
$1500
Initiating an agreement to teach-out agreement with another institution
Staff
Establishing a new branch campus
Panel
Changing from clock to credit hours (or vice versa)
Adding the first academic program at a degree or credential level
Panel or Staff
Substantially changing institutional mission or objectives
Panel, Exec Cmte or Commission
$10000
Change legal status, form of control, or ownership
$20000
Acquiring or merging with another institution

11. A Manual was Created
To provide definitions, common examples, and details of types of reviews needed
Procedures for submission
Site visit details
Resources

12. Section One THE CHART OF CATEGORIES!! Minor versus Major categories
Definitions of categories
Who reviews them, timelines, issues of noncompliance

13. Section Two Notification versus Proposal
Proposal information by content areas
First-come, first-served – proposal and fee determine queue
Decision options of Review Panel, Executive Committee, and Commission

14. Section Two – cont’d Revising a proposal – three months
Request for reconsideration
Hosting a site visit
Final approval via

15. Section Three Site visits:
Pre-implementation site visit: mission, extenuating circumstances
Post-implementation site visit: off-campus sites, international programs, extenuating circumstances

16. Section Four Federal regulations Resources: policies and other
Common issues FAQ

17. Questions Link to Substantive Change FAQS
Link to Substantive Change Manual (Subject to change through June 30, 2018)
Link to Substantive Change Policy
Link to Substantive Change Categories and Fees