1. Personnel Information System
Adesh Khadka
IT Director
Ministry of Finance

2. Presentation Outline Introduction: DOCPR & PIS Process In PIS1
Introduction: DOCPR & PIS 2
Process In PIS 3
Challenges
DoCPR, Hariharbhawan
11/20/2018

3. Information System
An information system (IS) can be any organized combination of people, hardware, software, communications networks, and data resources that collect, transforms, and disseminate information in an organization.

4. Resources for Information System
Information Resources: such as data, Information and Knowledge
Technology Resources: such as hardware, software and networks
People Resources : both technical and end users
Effective Information Management requires careful control of three types of resources

5. Information Lifecycle
Capture
Organize
Process
Maintain
Destroy

6. Department of Civil Personnel Records
DoCPR is a central record-keeping agency
DoCPR Mission: To have Scientific Recordkeeping and deliver Effective Service acting as Human- Resource Information Center for government
The department has three primary functions
Record keeping of all civil servants
Human Resource Information System
Deliver Pension and Gratuity

7. Technical Details Back end (Database): Oracle 10g
Front end (Web ): PHP
Application Server: Apache
Operating System: Vmaware +Linux
Hardware: Dell Server
Interface Brower compatibility:
Mozilla Firefox and other browser

8. Central Human Resource Information System No other System Exists
PIS as Infrastructure
Central Human Resource Information System
No other System Exists
Post Management System
Pension and Gratuity System
Salary Management System
Asset Tracking System
PIS
External System

9. Presentation Outline Introduction: DOCPR & PIS Process In PIS1
Introduction: DOCPR & PIS 2
Process In PIS 3
Challenges

10. Personnel Information
HRMS Process Overview
Personnel Information

11. Generation of Event Document (such as letters, orders, etc.)
Appointment
Entry in PIS
Human Resource Management System
Generates PID No.
PIS
PMS
Payroll
Assets
Pension
Updates Post/Position
Generation of Event Document (such as letters, orders, etc.)
Sends a copy to concerned Employee/Ministry/Department/Office for reference

12. Human Resource Management System
Service Events
Transfer
Promotion
Deputation
Placement
Suspension
Resignation
Updates details in PIS
Human Resource Management System
Updates details in PIS
PIS
PMS
Payroll
Assets
Pension
Updates Post/Position
Personal Details
Education
Awards
Training
Medical
Leave
Disciplinary Action
Generation of Event Document (such as letters, orders, etc.)
Generation of Event Document (such as letters, orders, etc.)
Sends a copy to concerned Employee/Ministry/Department/Office for reference
Sends a copy to concerned Employee/Ministry/Department/Office for reference

13. HRMS Process Overview
Post Management

14. Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Fulfilled Strength
Government (Structure and Hierarchy)
Ministry
Department
Sanctioned Strength
Office
Position (Structure and Hierarchy)
Service (Structure and Hierarchy)
Vacancies

15. HRMS Process Overview
Payroll

16. Loan/Advances Recovery
Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Basic Pay
Total Additions
Class & Position
Allowances
Scale of Pay
Employee wise
Allowance Mapping
Gross Salary
Present Basic Pay
Initial Pay
Increments
Total Deductions
PF, Insurance
Pay Slips, Pay Bills,
Integration to the
treasury
Tax Reports,
PF Reports,
Addition Reports,
Deduction Reports
Insurance Reports
& other MIS
Taxes
Loan/Advances Recovery
Loan Processing
Tax Slab
Net Salary

17. HRMS Process Overview
Assets

18. Generation of Event Document
Submits his/her
annual
Asset Details
Updates
Asset Database
Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Generation of Event Document
Sends a copy to concerned Employee/Ministry/Department/Office for reference

19. Pensions and Gratuities
HRMS Process Overview
Pensions and Gratuities

20. Pre-Pension Service Events

21. Updates Post/Position
Scenario 1: Normal Retirement
Updates Details in PIS
Manual Verification
Forecasts Retirees
Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Retires Employee
Updates Post/Position
Generation of Event Document
Sends a copy to concerned Employee/Ministry/Department/Office for reference

22. Updates Post/Position
Scenario 2: Resignation or Expiry
Updates Details
in PIS
Expires 1 2
Resignation
Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Retires Employee
Updates Post/Position
Generation of Event Document
Sends a copy to concerned Employee/Ministry/Department/Office for reference

23. Post Pension Service Events

24. Human Resource Management System
If Pension :
Updates Pension Database
Generates Unique Pension ID
Pension Book
Calculates Pension Amount
Maintains Bank Details
Human Resource Management System
PIS
PMS
Payroll
Assets
Pension
Checks for Pension or Gratuity
Generation of Event Document
If Gratuity :
Updates Pension Database
Sends a copy to concerned Employee/Ministry/Department/Office for reference
Generates Unique Gratuity ID
Calculates Gratuity Amount

25. Family Pension
(Survivor Pension)

26. Monitoring and Reporting
Audit Trails
MIS Reports

27. Presentation Outline Introduction: DOCPR & PIS Process In PIS1
Introduction: DOCPR & PIS 2
Process In PIS 3
Challenges and Future

28. Core principles of information security
Confidentiality : prevention of the disclosure of information to unauthorized individuals or systems
Integrity: data cannot be modified undetectably
Availability: the information must be available when it is needed.
Authenticity ensure that the data, transactions, communications or documents (electronic or physical) are genuine
non-repudiation implies one's intention to fulfill their obligations to a contract

29. Challenges Government Process Re-Engineering
Standard Information Exchange Mechanism
Training(Lack ) and Retention(Frequent Transfer)
Technical and Financial Resources
Structure: Legal, Organizational
Resistance to change
Security and Backup
Confidentiality (Privacy)

30. Future of HRIS
According to a Workforce survey, a large number of employers want to replace, upgrade, reimagine, or re- implement their core HR systems to make them more user-friendly for the workforce and easier to maintain from an IT standpoint.
Real Time Talent Management
Mobile
Social HR

31. Automation without SKILLS
 polarized labor markets and greater inequality
SOURCE: World Bank. Data at

32. Contact: Adesh Khadka adesh.khadka@gmail.com 9840050399
Thank you for your kind Attention
Contact: Adesh Khadka