1. Microsoft Word - Formatting Pages
2.6
Microsoft Word
FORMATTING PAGES
FORMATTING PAGES
Follow up with students on the previous homework assignments.
In addition to completing the labs in Section 2.5 before coming to class, students should have watched the three videos for this section (2.6.1, 2.6.2, and 2.6.3) and completed the Skills Lab (2.6.5).

2. Microsoft Word - Formatting Pages
Real World Tasks
Musical program
Schedule for a sales training
Employee newsletter
Academic paper divided into chapters
Event flyer
Table summarizing sales data over several years
Confidential company memo
“ATTENTION” SLIDE: REAL WORLD TASKS
Help students see the relevance of the features they are learning.
Ask students which page formatting features they might use in each scenario. Consider using a think/pair/share activity to engage students in exploring the scenarios. Possible answers include:
Musical program: Use tab stops with dot leaders to align musical numbers with performers; add page borders for a more visually impressive look.
Schedule for a sales training: Use tab stops with dot leaders to align activities with their corresponding times.
Employee newsletter: Use a multiple column layout with column breaks for better readability.
Academic paper divided into chapters: Use manual page breaks to start each chapter at the top of the next page.
Event flyer: Vertically align the text on the flyer; add a page border to frame the content.
Table summarizing sales data over several years: Use landscape orientation to display tables with several columns of data.
Confidential company memo: Use a watermark to remind employees of the sensitive nature of the memo.

3. Section Skill Overview
Microsoft Word - Formatting Pages
Section Skill Overview
Add watermarks
Add page borders
Format multiple columns on a page
Insert and modify tab stops
Add dot leaders to tabs
Modify page margins
Modify page orientation
Insert page breaks
Insert column breaks
Align text vertically on a page
SECTION SKILLS OVERVIEW
If students have completed the Skills lab (2.6.5), use this slide to prompt them for questions on specific tasks.
For students who have not completed the Skills lab, use this slide to introduce the tasks they will be learning in the section.

4. Microsoft Word - Formatting Pages
KEY Terms
Tab Stop
Dot Leader
Watermark
Page Orientation
Page Break
Column Break
Vertical Alignment
KEY TERMS
Introduce key terms for this section. Ask students if they have questions about particular terms.
If students have not watched the videos in this section, you may choose to play a video to introduce features. Videos include:
Page Layout Options (3:29)
Page and Column Breaks (2:20)
Tab Stops (2:46)

5. Microsoft Word - Formatting Pages
KEY DEFINITIONS
Column Break: A code inserted into a multiple column layout that forces text to appear in the next column.
Dot Leader: A formatting option that uses a line of periods, or dots, between characters and tabs to align information in a document.
Page Break: A code inserted into a document that signals where one page ends and the next begins.
KEY DEFINITIONS
Define key terms that students do not understand.

6. KEY DEFINITIONS (continued)
Microsoft Word - Formatting Pages
KEY DEFINITIONS (continued)
Page Orientation: There are two page orientation options: Portrait, where the long edge of the paper is vertical; and Landscape, where the long edge of the paper is horizontal.
Tab Stop: Locations on each line of a document where the cursor stops when the Tab key is pressed.
Vertical Page Alignment: An alignment option that spaces text equally between the bottom and top edges of the page.
Watermark: A faint background image added to each page of a document.
KEY DEFINITIONS CONTINUED
Provide more definitions for key terms.

7. Paragraph, Page, and Document Formatting
Microsoft Word - Formatting Pages
Paragraph, Page, and Document Formatting
Paragraph Level
Page Level
Document Level
Bulleted or Numbered List
Page Orientation
Theme
Horizontal Alignment
Watermark
Theme Color
Paragraph Border
Page Border
Theme Font
Paragraph Shading
Page Color
Style Set
Widow/Orphan Control
Header and Footer
Show/Hide ¶
Tab Stops
Page Breaks
Margins
Indents
Hyphenation
Line and Paragraph Spacing
Columns
Heading Styles
OPTIONAL SLIDE: PARAGRAPH, PAGE, AND DOCUMENT FORMATTING
The purpose of the table is to place various Word page formatting changes in context, comparing and contrasting them with paragraph- and document-level changes.
Some features, such as formatting multiple columns, can be applied at the document level or the section level. (Sections are covered in a later chapter.)

8. Microsoft Word - Formatting Pages
In-class Practice
Do Challenge Lab and aim for the best possible time.
The lab can be attempted multiple times, with the task set changing each time.
Let me know if you need help on a task.
OPTIONAL SLIDE: PRACTICE
Use this slide if you want students to spend time during class completing the labs. Possible ways of using the labs include:
Complete the Skills lab in class as a group (everyone working together on the same task at the same time).
Tasks are presented in the same order for everyone, allowing students to follow along with the teacher.
Following the teacher demonstration, students can restart the lab to complete any tasks not passed off.
Give students time to work on the Challenge lab during class.
Provide enough time for students to improve their times by working through the lab multiple times.
If desired, give students a target time to beat, or recognize the fastest times at the end of the practice session.
Time permitting, students can work through the Applied lab(s) instead of doing them as homework.

9. Microsoft Word - Formatting Pages
Class Discussion
How can formatting pages add a more professional look to your documents?
When is it appropriate to use Portrait orientation? Landscape orientation?
How is inserting a page break different from pressing Enter multiple times to start a new page?
How do tab stops make creating some types of documents easier?
CLASS DISCUSSION
Possible answers to the discussion questions include the following:
Page formatting:
Options include multiple columns, page orientation, margin settings, page borders, watermarks, custom tab stops, and vertical alignment of content.
Each of these options can help you address specific needs in a business or school setting.
Page orientation:
Portrait orientation is the default setting for Microsoft Word documents.
Use landscape orientation for tables and other content that are too wide for a portrait page.
Page breaks:
A page break gives you greater control over the placement of content on pages.
If you want a particular section to always begin at the top of the page, even after content is added, insert a page break.
Tab stops:
Custom tab stops allow you to precisely align text on both the left and right sides of a document.
Tab stops with leaders help identify connections between items on a line, such as musical numbers and performers in a program.

10. Microsoft Word - Formatting Pages
Class Activities
Explore the studentOrientation.docx sample document:
Modify the existing tab stops
Observe the behavior of each of the five types of tab stops (left, right, etc.)
Work in small groups to create a realistic sample document that uses all of the major page formatting features from this section.
Explore page formatting features not covered in the labs:
Page Color on the Design tab
Line Numbers on the Page Layout tab
Hyphenation on the Page Layout tab
CLASS ACTIVITIES
Time permitting, assign students to participate in one or more of these classroom activities.
When using the third activity, consider the following insights:
How does the Page Color feature work with printing options?
By default, Word will not print background page colors, which is normally what you want.
If you need to print a page color, select Options in the Backstage View. In the Word Options dialog box, select Display. In the Printing options section, select Print background colors and images. Then print the colored page.
When would the Line Numbers option be useful?
Line numbers allow document reviewers to refer to specific lines of text.
Some publishers require peer-reviewed papers to be submitted with line numbers.
When would the Hyphenation option be used?
Some formal academic papers require the use of hyphenation, which saves space in your document.
One of the most common uses of hyphenated words is with justified text, which distributes words on each line evenly between the margins. Without hyphenation, justified text can result in awkward spacing between words.

11. Microsoft Word - Formatting Pages
Summary
Page formatting for the entire document
Page formatting from a certain point forward
Using page and column breaks
Custom tab stops
Tab stops and dot leaders
OPTIONAL SLIDE: SUMMARY
Use this slide to highlight some of the more important points covered during class. Advanced students may also be aware that page formatting can be applied to a specific section by using section breaks, which are covered in more detail later in the course.
Page formatting is typically applied to an entire document.
Most page formatting can also be applied from a certain point in the document forward.
Use page and column breaks rather than pressing Enter multiple times.
Custom tab stops can format information that needs to be lined up into two columns.
Tab stops are often used with dot leaders to guide the reader’s eye to corresponding information in the second column.

12. Microsoft Word - Formatting Pages
Homework Assignments
Complete the labs in this section:
Challenge Lab – Format Pages
Applied Lab – Format a Report Draft
Applied Lab – Format a Musical Program
Prepare for the next class:
Video – AutoCorrect Options
Video – Spell Checking
Video – The Thesaurus
Skills Lab – Edit Documents
HOMEWORK ASSIGNMENTS