1. The Benefits of Cloud-based Sharing
Presented by Gerald Whitney
DOE Operating Experience Committee Meeting
Las Vegas, NV
November 3, 2016

2. Summary Application design Content management System tools
Live system demonstration

3. “Tell me and I forget, teach me and I may remember, involve me and I learn”
Ben Franklin

4. Application Design
User-based application designed to encourage continual employee engagement by:
Providing easy access to global content
Providing efficient tools for processing, tracking and reporting information
Promoting collaboration to enhance understanding and learning

5. Key System Functions
Content Management and Delivery - Many different types available, user targeted delivery
User feedback collection and reporting - automates program performance metrics
Collaboration Tools - Commenting, sharing, article rating
Mobile for use in field or anywhere

6. Content Management Content quality maintained by:
Training - Administrator/Publisher
Oversight – Administrators/Coordinators
User collaboration – comments and ratings
Private/Public publishing (limited distribution/visibility)

7. Content Types and Topics
Content categorized by Type and Topic
15 different Types
41 different Topics (two categories)
Environmental, Safety, Health, & Security – 26
General Management Topics – 15

8. Content Delivery Subscription system – Direct & Timely
Allows users to select the content they want and to modify their selections at any time
Allows OE Coordinator the option of assigning specific content to a user
Routine content delivery encourages continual engagement and promotes continual learning

9. System Tools
Personalized content management (registration, subscriptions, favorites)
Submit new content
Search function (variety/powerful)
User feedback

10. Time/Cost Savings Content Collection & Storage
Content from various sources are captured/stored in single database
Minutes to load and share documents
Private, Public or Targeted delivery/sharing

11. User Feedback
User feedback function is seamlessly connected to content and streamlined to promote continual user involvement

12. Reports and Metrics Based on user feedback and system webstats
Multiple types of reports available:
User registration and subscription information
Views and downloads
Content application and internalization

13. System Users
8000 registered users from over 280 different entities including:
Government Fed/State/Local (DOE, DNFSB, EM, BPA, NASA, NRC)
Education (MIT, National Training Center, Universities)
Foreign (Atomic Energy Canada, Canadian Nuclear Labs, Nuclear Safety Com, Sellafield Ltd-UK)
Private Entities (Dow Chemical, ConocoPhillips, Duke Energy, Exelon, FedEx, Honeywell)
Associations (National Fire Protection Association, World Association of Nuclear Operators)
Military (Air Force, Army, Marines, Navy)

14. System Administrators
System Administrators located across the DOE complex:
4 DOE Sites and 6 DOE National Labs
Administrators have access to all system functionality
Publish content internally and externally or to targeted user base
Share globally or privately
Enroll/Approve new system users

15. Summary opexshare.doe.gov
OPEXSHARE provides a platform that simplifies sharing across the complex and engages users so so they are continually learning.
opexshare.doe.gov
Sharing Industry Experience ...Applying Lessons Learned... Collaborating to Identify Solutions