1. Annual Kickoff Meeting Brian Sinosic: GCS Vice-Treasurer
SPE Gulf Coast Section
Annual Kickoff Meeting
24th August 2018
TREASURY
Brian Sinosic: GCS Vice-Treasurer
To all our Treasury volunteers who give their time to pinch pennies and chase dollars… Thank You!

2. GCS Treasury Team Introduction
Past Treasurer*
Prashant Sainani
Treasurer
Alberto Casero
Vice-Treasurer
Brian Sinosic
GCS Admin: Taylor Wright,

3. General Study Group/Committee Treasurer Responsibilities
Track event attendance and process walk-in registration payments
Enter Event/Non-Event Reports in Livelink
Request expense payments
Participate in preparation of next-year budget proposal
Resources
GCS Treasury Team
Study Group/Committee Board (Past & Present)
SPE Board Liaison

4. 2018-19 Treasury Guidance Purpose Reimbursement Process
To confirm submission and expense request guidelines, ensuring financial reporting consistency across SPE_GCS Study Groups, Committees, and Events.
To facilitate quick approval and repayment of submitted reimbursement requests.
Reimbursement Process
Livelink submissions reviewed and approved weekly
GCS checks issued monthly for the BOD meeting, or semi-monthly if possible

5. Reimbursement Must-Haves aka “Help Brian Help You Get Your Money Back Fast!”
Original receipts must be attached
(or proof of payment as applicable)
Sales Tax must be removed for regular expenses
Occasional nominal requests are ok (< $5 tax)
Tax Exempt Form and W-9 are available
Direct-bill options may be arranged
No cash gifts
Gift cards w/ receipt can be used instead
If in doubt, just let Brian & Taylor know in advance

6. Livelink Event Reports
Event Report Best Practices:
Submit one ‘parent’ Event Report named “####”
Registration headcount, revenue and corresponding expense details must be included
Additional ‘child’ Event Reports can be submitted
Name these: ####a, ####b, ####c, etc.
Consolidate receipts to keep reports to a minimum
This uniquely identifies each specific report while enabling easy rollup of financial data into QuickBooks

7. Livelink Non-Event Reports
Non-Event Report Requirements:
Non-Event expenses must be budgeted
Non-budgeted items will not be approved
Requests to add Non-Event budget items can be made to the Executive Committee
Approval is required prior to expense submission

8. Next-Year Budget Process

9. Questions?
Ask now or hold your peace when your expense request gets sent back…