1. Prepared for California State University, San Bernardino
Best Practices in State & Local Government Contracting Module Module 6: Underrepresented Contract Terms & Conditions
Prepared for California State University, San Bernardino
Management Certificate in Public Procurement (MCPP)
Module 6: Underrepresented Contract Terms & Conditions
Prepared by
William Sims Curry, CPCM, NCMA Fellow
Author, Contracting for Services in State & Local Government Agencies
Government Contracts:  Books  Research  Consulting

2. 6 Underrepresented Contract Terms & Conditions
Best Practices in State & Local Government Contracting Module 6 – Underrepresented Contract Terms & Conditions
TOPICS COVERED
MODULE TOPIC__________________________________________
Description of Research Project – First 3 Best-Practices
Definitions & Proposal Evaluation Criteria
Formulas for Weighing Proposal Evaluation Scores
Request for Proposals (RFP) Provisions
Evaluating Proposals & Monitoring Contractor Performance
Underrepresented Contract Terms & Conditions

3. Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions
Terms & Conditions
Provision
2006
2015 # %
Term 21
100 27 90
Termination for Default 19 28 93
Force Majeure 9 43 26 87
Liquidated Damages 2 10 22 73
Termination for Convenience 17 81 29 97
Termination Transition 57
Contractor Reimbursement 18 60
Payment Terms
Set-Off 5 24 8
Agency Project Manager 7 33

4. Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions
Terms & Conditions
Provision
2006
2015 # %
Key Personnel 3 14 17 57
Independent Contractor 13 62 23 77
Confidentiality 10 48 28 93
Ownership 25 83
Indemnification 18 86 29 97
Insurance
Amendments 26 87
Waiver of Rights 7 33
Compliance with Laws 67
Americans with Disabilities Act

5. Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions
Terms & Conditions
Provision
2006
2015 # %
HIPAA 1 5 13 43
Nondiscrimination 17 81 27 90
Drug Free Workplace 24 18 60
Workers’ Compensation 62 23 77
Contractor’s Standard of Care 10 48
Care of Property 3 14
Advertising 4 19 47
Performance Evaluation
Inspection of Work at Project Site 2 21 70
Applicable Law & Forum 86 25 83

6. Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions
Terms & Conditions
Provision
2006
2015 # %
Successors & Assigns 16 76 24 80
Subcontracting 17 81 25 83
Unallowable Costs 1 5 14 47
Audit & Employee Interviews 15 71 19 63
Document Retention 21 70
Remedies not Exclusive 3 20 67
Conflict of Interest 13 62 23 77
Contractor Integrity 7 33 53
Political Contribution Disclosure
Assignment of Antitrust Claims 10

7. Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions
Terms & Conditions
Provision
2006
2015 # %
Payment of Taxes 9 43 23 77
Officials not to Prosper 6 29 8 27
Copyrights 7 33 22 73
Budget Contingency 12 57 21 70
Counterparts 3 14
Severability 11 52
Notices
Titles, Headings & Captions 4 19 47
Entire Agreement
Survival of Provisions Beyond Term 17