1. Automate Driver Payments And Hauling/Billing Statements
Michele Dugger
Team Lead

2. Purpose Enter 1 Ticket to :
Pay Drivers
Bill for Hauling
How to use Sales and Rates Maintenance to accommodate various driver commissions and hauling charges.
How driver commissions and hauling charges are reported.

3. Driver Rates-Pay Drivers
Ability to set up multiple Rates:
Have 1 Rate Code per Driver OR have 1 Rate for All Drivers
2 ways to Pay Drivers:
Mileage Rate
Flat Amount Per load
Pay a Fuel Surcharge:
Based on Number of Miles
Tier

4. Driver Rates

5. Pay Driver using Mileage Rate:

6. Additional Rates by Property:
Use 1 Driver Rate even if you have a special rate for a few properties
Add to the current Rate
Replace the Rate completely

7. Add Rate

8. Replace Rate

9. Pay Driver using Flat Amount

10. Hauling Rates: Add Additional Rates
Mileage Rate $65.00 +
Wait time $20.00
Chain on 1 time $ 25.00 =
Total Driver Pay $110.00

11. Hauling Rate: Flat Rate

12. Pay a Fuel Surcharge 2 Calculation methods:
# of miles- uses a Fuel Price Index and Base Price to calculate surcharge
Tier Based-uses the Fuel Price Index to determine the percentage to calculate surcharge

13. Set up and maintain Fuel Index

14. Calculation Method: #Miles Based
Fuel Charge Calculation:
Posted Fuel Index Price $3.75 -
Base Fuel Price $3.30
= $0.45
Fuel Price difference
$0.45 *
Mileage 100 =
$45.00
Fuel Charge Calculation:
Posted Fuel Index Price -
Base Fuel Price *
Mileage

15. Calculation Method: Tier Based
Posted Fuel Price 3.75 = Factor .1
Fuel Surcharge = Factor .1 * Mileage Rate $65.00
Fuel Surcharge paid to Driver = $6.50

16. Accommodates many types of commission payments!

17. Driver Payments Set up Drivers in Payroll as:
Company employed Drivers- typically an hourly or salaried employee
Owner/Operators-contracted to haul oil for the First Purchaser company
Third Party Drivers- typically a Hauling company

18. Driver Type and Rate Code:

19. Ready to Pay A Driver!
When a Ticket is entered you will see the Driver Commissions calculated on the Offload tab:

20. Bill for Hauling

21. Hauling Income Track Hauling Income by:
Lease (*LEASE)
The Person/Party that the Freight was billed to (*BILLTO)
Truck -Hauling Income account must have Vehicle Sub-Table attached- (*TRUCK)

22. Hauling Rate

23. Price Contract-Add Hauling Rate

24. Ready to Bill for Hauling!
On the Hauling tab of the Ticket you can now see Hauling charges:

25. Driver Payment Report

26. Final Driver Payment Report

27. Run Payroll Cycle to Pay Driver

28. Send Hauling Invoices

29. Enter 1 Ticket

30. Questions?