1. Gaston STAFF INVENTORY

2. WHY SHOULD A CAMPUS STAFF MEMBER INVENTORY THEIR ROOM AND ASSIGNED ITEMS?

3. AWARENESS: A Staff Member is the only person who is in their room every day. Only that staff member will know if an asset has been removed without their knowledge. There is not a better person to help the district maintain its assets for productive use with its students.

4. CONVENIENCE: A Staff Member will always have access to items that are assigned to them. It will not be required to arrange a place and time to bring those items to be inventoried.

5. EFFICIENCY: The average amount of time needed to inventory a room is 15 minutes. Rooms and items can be inventoried simultaneously. Technically, all staff members on every campus could inventory their rooms and assigned items at the same time.

6. TIMELINESS: The Controllable Asset Management Department can only inventory 1 to 2 campuses a day. There are (230+ campuses) and significantly less than that many school days available.

7. ACCURACY: Staff Members know where everything is in their room
ACCURACY: Staff Members know where everything is in their room. They have the keys to their file cabinets and storage cabinets. They know the combinations to their computer carts and tablet storage.

8. STAFF INVENTORY NOTIFICATION
The Staff Member clicks on the click here link in the to begin the inventory.
FIRST YOU are RESPONSIBLE FOR!!!! LAPTOP ONLY!

9. STAFF INVENTORY PROCESS
ASSET TAG GOES HERE IN THE Tag Number box.
DON’T PAY ATTENTION TO ANYTHING LISTED! JUST TYPE IN YOUR LAPTOP! IF YOU HAVE SIGNED FOR ANYTHING ELSE RAISE YOUR HAND!
WHEN DONE CLICK FINALIZE

10. MESSAGES ACTION TO TAKE
The tag you entered (######) is not expected to be in your hands.
Item was audited previously in a different location and is not assigned to you.
Verify the Asset Tag was keyed in correctly. If it was, click Confirm. If not, click Cancel.
The tag you entered (######) is currently assigned to [Room].
Item is currently assigned to a Room in TIPWeb-IT and not to a staff member.
If the item should be assigned to you, click on Asset is Assigned to Me. If it should be inventoried in the Room and not to you, click on Asset is Assigned to Room. Click on I Don’t Know if you need to check with your CAM Representative.
INVALID TAG NUMBER/ TAG NOT FOUND IN SYSTEM
Verify the Asset Tag was keyed in correctly. If it was keyed correctly, notify your CAM Representative
If an item does not have an Asset Tag
Notify your CAM Representative

11. ROOM INVENTORY NOTIFICATION
The Staff Member clicks on the click here link in the to begin the inventory.
THIS IS WHERE EVERYTHING IN YOUR ROOM GOES!!!
ROOM INVENTORY

12. ROOM INVENTORY PROCESS
ENTER ALL ASSET TAG NUMBERS HERE: COMPUTERS, CLICKERS, PROJECTOR, DOCUMENT CAMERAS, CARTS, LAPTOPS IN CARTS, DIGITAL CLASSROOMS, ...ANYTHING WITH A TAG
DON’T PAY ATTENTION TO THE PRELISTED STUFF!
ENTER ALL ASSET TAG NUMBERS HERE
WHEN DONE CLICK
FINALIZE HERE

13. MESSAGES ACTION TO TAKE
The tag you entered (######) is not expected to be in this room.
Item was audited previously in a different location
Verify the Asset Tag was keyed in correctly. If it was, click Confirm. If not, click Cancel.
The tag you entered (######) is currently assigned to you.
Item is currently assigned to you in TIPWeb-IT.
If the item should be assigned to you, click on Asset is Assigned to Me. If it should be inventoried in the Room and not to you, click on Asset is Assigned to Room. Click on I Don’t Know if you need to check with your CAM Representative.
INVALID TAG NUMBER/ TAG NOT FOUND IN SYSTEM
Verify the Asset Tag was keyed in correctly. If it was keyed correctly, notify your CAM Representative
If an item does not have an Asset Tag
Notify your CAM Representative

14. ALL TECHNOLOGY SHOULD HAVE AN ASSET TAG OF SOME KIND
ALL TECHNOLOGY SHOULD HAVE AN ASSET TAG OF SOME KIND...LOOK OVER THESE TAGS
ASSET TAG EXAMPLES
OLD COMPUTERS