1. Welcome
Website to see today’s PowerPoint: Eldnces.ncdpi.wikispaces.net/2016+EL+Coordinator +Meeting
Join us on Today’s Meet: eting

2. Promising Practices: LEA Sharing GLAD
Simone Wertenberger, ESL/ Migrant Education Programs Director Henderson County Public Schools

3. Reporting in PowerSchool
Marshall Foster, ESL/ Title III Consultant

4. Annual LEP Headcount LEP PD Survey Timeline

5. LEP Headcount Purpose
In accordance with SL , Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all limited English proficient (LEP) students and report it to the Joint Legislative Education Oversight Committee by December 1 of each year.
State funds
Federal funds

6. Count Calculation Criteria
LEP Status = ‘Current’
Registration date <= 10/1
Withdrawal date >10/1 or is Null
Aggregate Counts are determined by student records in PowerSchool.
Counts page is modified by refresh of calculations
Records must exist for the student to be counted
Counts cannot be added/updated by user
Aggregates on:
PK, K13 active and withdrawn
Private Schools
Status has to be Current and it has to be active for this school year, if student left in w/Current then would show up as current in due to automatic EOY rollover, but with no attendance in then student would have an inactive LEP status for 16-17, hence the WAPT
Students have to have a registration date on or before Oct 1, so if you’ve got any schools who are slow in registering…
If a student with an active Current EL status withdraws after Oct 1, that student still counts
Counts-every time a new Current LEP record is created then the counts page will be modified
Records means LEP status through the creation by WAPT entry/upload or manual LEP status creation
In some cases your non-public’s aggregate will be included in the K13 field, non-publics are entered in school 293 LEP

7. Checking your Data
Compare data: PS (sql4, LEP Roster), vendor, warehouse/Excel file, Cum folder
-Students with ELP scores, no LEP status
-Students with LEP status, no scores
-Students with old LEP status
-Students with no status & no scores
Students with WAPT or ACCESS scores but no LEP status,
Students with an LEP status but no WAPT or ACCESS scores,
Students with prior year now inactive status or incorrect i.e. Exited, Never etc..
These are students who have some data that would allow you to investigate whether or not the student should in fact be identified (US School entry date, country of birth, scheduled in ESL)

8. Student Roster
Reports include:
Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment
LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third –party applications.
MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students).
Student Testing Score Roster – This report finds the student’s most recent ACCESS test result and matches the student with the current enrollment. It is designed so that teachers/administrators/etc. can have a comprehensive overview of students’ testing performance within a school building.

9. Student Roster You may access the reports from the Start Page by:
Selecting ReportWorks
Selecting sqlReports 4
Selecting LEP
Select the applicable report

10. Should you have difficulty accessing these reports, please contact your PowerSchool administrator.
LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator
Stack Data Export Access
Stack Data Export Manager Export/Edit Access

11. Validating and Approving Counts
Here’s a screenshot of the count’s page, you’ll see the column headings starting with K-13 across and the fields beneath are the ones that will be populated, you will see the first two columns, you would only see the next 4 columns if you actually create records for these students (private and PK)

12. Pre-K and Private Schools
All students must be in PowerSchool
Pre-K students served in a traditional reporting school (School number above 300)
LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled
Pre-K cross-enroll & private enroll in LEP School (LEP, 293)
Create the LEP record through manual entry
If you have a PK in a 300+ school, these students will automatically be counted, those PK below 300 cross enroll in 293, but if you have a lot we’ll more than likely take an Excel file, more information to come.

13. LEP Data
Entry
This is a screenshot of what it looks like when you add a student manually using the the LEP module.  Adding students such as Pre-K or private

14. Out of
School
Student
For your non-public students, you will need to create a PS record within 293, then create their LEP record per the prior slide.

15. LEP PD Survey
Federal mandate-the Consolidated State Performance Report (CSPR)
Collection is in PS
Must be completed prior to End of Year (EOY)
The CSPR collects the data that is required by federal regulations which mandate the requirements for the Secretary of Education's report to Congress and the report on the Department's Government Performance and Results Act (GPRA).

16. Additional Reporting State and Federal Reporting Program Monitoring
Consolidated State Performance Report (CSPR)
Education Data Exchange Network (EDEN)
Longitudinal Data Warehouse (CEDARS)
Program Monitoring
This will be covered more in detail with our 10:30 presentation

17. Important Dates to Remember
LEP Headcount
Webinar 9/27/2016, 10:00 am – 11:30 am
October 10/03/ /28/2016
Immigrant Headcount
February 2/3/ /25/2017
LEP PD Survey
Completed by May 2017

18. Timeline August September October January February March April
Data Correction Window for ACCESS 2016
W-APT administrations
September
October
October Headcount
January
ACCESS Administration training
February
ACCESS testing
Immigrant Headcount
March
ACCESS test window closes March
April
Demographic Data Validation
May/June
ACCESS scores
EOY
LEPPD Survey

19. Every Student Succeeds Act Update
Dr. Lou Fabrizio, Director, Data, Research and Federal Policy

20. Every Student Succeeds Act Update
Dr. Lou Fabrizio, Director, Data, Research and Federal Policy

21. Federal Reporting Requirements
Karl Pond, Enterprise Data Manager, Data Research and Federal Policy
KC Elander, Education and Policy Consultant, Data, Research and Federal Policy

22. Promising Practice: LEA Sharing EL Support Team
Paula Gaylord, ESL and Beginning License Teacher Director, Thomasville City Schools

23. Branding

24. Our Vision
To build capacity at the local school system level and sustain statewide implementation of research-based strategies to meet the needs of our English learners.
1 min - LF
Share and briefly discuss the NC vision.

25. EL Support Team
Cadre of current or former NC professional teachers and coaches statewide supporting state led initiatives through:
Comprehensive coaching
Initial training
Follow-up training
On-site/Virtual/Hybrid
The team includes, current and retired NC teachers and administrators as well as those who have moved on to universities and outside organizations. The members come from 12 LEAs across the state of NC. In alphabetical order:
Burke
CMS
Gaston
Guilford
Harnett
Henderson
Hickory City
Johnston
Lee
Mooresville
Newton Conover
Rutherford

26. Returning Team

27. New Members

28. Fall PD Offerings

29. EL Support Services

30. EL Support Services 3 options Details to Consider Make a request
Host
RESA
Details to Consider
Make a request
Various options are available for funding EL Support Team Training events: Option 1: LEA/Charter Request:  When an LEA/Charter requests EL Support Services for themselves, DPI provides the presenter hours at no cost. The LEA/Charter is responsible for funding the training location, snacks, training materials/texts and presenter travel costs. Max. 5 days of service per school year. Option 2: LEA/Charter Host: When an LEA/Charter hosts a training including at least one other Charter/LEA, NCDPI provides the presenter hours, training materials/texts, and presenter travel at no cost. The LEA/Charter is responsible for providing the training location and snacks. Option 3: Journey Host: When a Regional Education Service Alliance (RESA) hosts an EL Support Team training, NCDPI provides the presenter hours, training materials/texts, and presenter travel at no cost. The RESA is responsible for providing the training location and snacks. Training Details to Consider: Requests should be submitted at least 2 months prior to the requested training start date.
For record keeping purposes, requests for multiple services should be submitted on separate pages of the survey. For example, a request for SIOP training followed by SIOP Coaching would require completion of 2 pages of the survey. Service Request "1 of 2" would be completed for the raining days and the Service Request "2 of 2" would be completed for the coaching.
Due to the nature of the SIOP Model and ExC-ELL a full 3-day institute is highly recommended for initial training. The full 3-day institute training dates may or may not be consecutive. Best options for the target audience can be explored.
Training capacity is typically a minimum of 20 and a maximum of 40 per 1 presenter.
The EL Support Team can offer services to an LEA/Charter for up to 5 days per school year.
FREE Online Training Modules are available for both LinguaFolio and WIDA. It is recommend that the appropriate modules be completed before requesting EL Support Services for these topics.
WIDA Modules: 
LinguaFolio: 
Request Services
EL Coordinator completes the survey form on-line. Click here.
EL Coordinator or Training Contact notify the assigned Title III/ESL Consultant of the request.
Regions 1, 2, 3: Lindsey Fults,
Regions 4, 5, Charters: Ivanna M T Anderson,
Regions 6, 7, 8: Marshall Foster,
Assigned ESL/Title III Consultant follows up with a needs assessment to determine next steps.
Thank you for your interest in the services of the EL Support Team!

31. Annual EL Support Conference
1 mins – IV

32. Annual Team Application
Applications available early 2017
IMPORTANT: Applicants should be available for no less than 5 days of training/coaching, be available to attend the mandatory Team orientation (July or August), and plan to apply to participate as a trainer in the 2018 EL Support Conference to be held in August Trainers will be chosen based on the needs of the conference. Professional (supervisor/administrator) recommendation is required. Upon receipt of your application, an will be sent to the person indicated with a link to the reference form. The completed form is required in order for the application to be processed. Please alert the administrator to your desire to apply for EL Support Team membership before submitting the application. NCDPI will provide ongoing training to the EL Support Team Members. Team members must commit to attending NCDPI-led training, which will take place face to face and/or virtually, throughout the year. Contractual Agreement and Payment Team members will be contractors for the NCDPI and will be given a specified number of hours of contract work assigned throughout the school year. ● Trainer rate of $50/hour (Max. $400/day) will be paid for each day of training/coaching. The $50/hour rate includes preparation for the training/coaching visits. ● Administrative rate of $20/hour will be paid for administrative duties related to training and coaching assignments. Phase I: Applicants will be released in early Applicants complete the on-line application and Curriculum Vita/resume portions of the application due early 2017, to indicate your interest in participating as a member of the EL Support Team. Reference forms will be due within two weeks of the application. Phase II: Applicants will be notified whether or not they have advanced to the Phase II of the application process typically near the end of April. Phase II requires the submission of a 3-5 minute video clip. A rubric will be shared with applicants and used by consultants to score and rank submissions in order to determine team membership. Turn around time for the video is typically 2 weeks, so start planning non if you plan to apply! Membership: Team membership will be announced no later than the end of May. Applications will be available in early 2017
Contact Ivanna Mann Thrower Anderson at questions. 

33. Language Instruction Educational Plan LIEP (or will it be LAP?)
Context
Criteria
3 categories of service for each:
Elementary
Middle
High School
EC/AIG
Why adapted:
Used for all LEAs/Charters who have even 1 EL
Review team of LEA and charter representatives gave feedback on redesign
Samples were reviewed and pulled from as well
Context important to us to understand your criteria and services
Easier to follow

34. LIEP: Who? Any LEA/Charter with at least 1 identified EL
Title III Subgrantee
Non-Title III Subgrantee
Especially important for charters. Beginning the approved LIEP with serve as the evidence for EL Compliance on the Charter Performance Framework, Indicator A5f.

35. LIEP: Why? Approve Title III Application
Overview of ALL aspects of EL Program
Basic
Supplemental
For low incidence LEA/Charter – Proactive
Schools know LEA EL service vision
Data collection

36. LIEP: When?
Title III Subgrantees submit as part of the Title III Application on CCIP
Non-Title III Subgrantee submit to by
November 18, 2016

37. LIEP: Where? ESL Wiki CCIP EL Coordinator Page Charter Page
Document Library
Related Document under PRC 104 and PRC 111
Language Instruction Educational Program (LIEP)  ALL LEAs and Charters who have at least 1 identified EL student must complete the NC Language Instructional Education Chart (LIEP). Title III Subgrantees complete the chart as part of the Title III Application process in the CCIP. Non-Title III subgrantees (LEAs and Charters) with at least one identified EL based on the October 1 headcount must complete the LIEP chart and submit to NCDPI for review and approval.  Read the explanation of the LIEP purposes and review the sample of a completed chart. 16 17 LIEP Guidance
Fill in the template to match the EL support offered at your LEA/charter. Please fill in the complete chart, even if you do not currently have students who fit each category. 16 17 LIEP Template
Submit the completed LIEP chart in Word format via November 18, 2016.
Use LIEP for (LEA/Charter Name) in the subject line
*Charters not submitting and receiving approval on the LIEP will receive a rating of Not Compliant on the annual Charter Performance Framework.

38. LIEP: LEA Level – Wake County
Color Coded
K spelled out 1st or 2nd semester
Sample Scaffolds
Individual Document per Grade Span Elementary/Middle/High

39. LIEP: School Level
Carteret? Heather Dietzler

40. LIEP: Student Level Socrates Academy
Demographic Information
Assessment Information
State Approved Testing Accommodation
Suggested Classroom Modifications
Level of Student Services
Weekly Schedule
Additional Comments
Signatures

41. Q and A

42. Conclusion Evaluation Breakout Groups Charter EL Coordinator
Returning EL Coordinator
New EL Coordinator

43. Lunch
12:00 pm – 1:00 pm
Proceed to desired Break Out Session