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CREATING, PRINTING, AND EDITING DOCUMENTS

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Presentation on theme: "CREATING, PRINTING, AND EDITING DOCUMENTS"— Presentation transcript:

1 CREATING, PRINTING, AND EDITING DOCUMENTS
Word 2002 UNIT 1: PREPARING AND MANAGING DOCUMENTS Chapter 1 CREATING, PRINTING, AND EDITING DOCUMENTS

2 Performance Objectives
Open Microsoft Word Create, save, name, print, open, and close a Word Document Exit Word and Windows Edit a document Move the insertion point within a document Scroll within a document Select text in a document

3 Open Microsoft Word

4 Microsoft Word Screen Title Bar Formatting Toolbar Menu Bar Standard
Task Pane Ruler Insertion Point End-of- document Marker Vertical Scroll Bar Horizontal Scroll Bar Taskbar Status Bar

5 Word Document Concepts
When keying in text, consider: Word Wrap AutoCorrect Spell It Automatic Grammar Checker Spacing Punctuation Smart Tags Option Buttons

6 Saving a Document File Save Save As… Document Name Click Save

7 Naming a File Up to 255 characters including drive letter, any folder names, and may include spaces Excluded special characters: Forward slash (/) Question mark (?) Backslash (\) Quotation mark (“) Greater than sign (>) Colon (:) Less than sign (<) Semicolon (;) Asterisk (*) Pipe symbol (|)

8 Canceling a Command To close a menu… To remove a dialog box…
Click mouse anywhere outside menu or press the Alt key twice on the keyboard To remove a dialog box… Press the Esc key on the keyboard or click the Cancel button or Close icon

9 Working with the Task Pane
Click here to open a new document – Closes Task Pane …or Click X to close Task Pane

10 Working with the Task Pane
Use arrows to maneuver between task panes… Drop-down triangle reveals other task panes

11 Closing a Document Click the X to close the document window

12 send immediately to the printer
Printing a Document send immediately to the printer OR…

13 Exiting Word OR…

14 Exiting Windows

15 Changing the Default Folder
Click Tools then… Options to display… Click the File Locations tab, select Documents, and then click the Modify button to display…

16 Changing the Default Folder
Click triangle to display menu Click here to change to floppy disk Then click OK

17 Changing Default Type Size
Click Format and then Font to reveal… Make selections and then click Default button

18 Opening a Document Click the Open button or… Click File and then Open
on the Menu bar to reveal… Double-click the file name to open the document

19 Creating a New Document
Click either the button or the link to launch a new blank document

20 Working with Toolbars Toolbars can be displayed in two lines…
…or in one line Hidden icons can be accessed using the drop-down arrow

21 Working with Toolbars customize your toolbars

22 existing toolbar displays
Working with Toolbars right-clicking an existing toolbar displays a drop-down list

23 Moving with the Mouse Up Scroll Triangle Scroll Box
after moving the mouse, click the left mouse button to move the insertion point Scroll Box Vertical Scroll Bar Horizontal Scroll Bar Down Scroll Triangle Scroll Box

24 Moving with the Mouse Previous Object or Page Select Browse Object
after moving the mouse, click the left mouse button to move the insertion point Previous Object or Page Select Browse Object Next Object or Page

25 Moving with the Keyboard
To move insertion point Press One character left Left arrow One character right Right arrow One line up Up arrow One line down Down arrow One word to the left Ctrl + left arrow One word to the right Ctrl + right arrow To end of a line End To beginning of a line Home To beginning of current paragraph Ctrl + up arrow To beginning of previous paragraph Ctrl + up arrow twice To beginning of next paragraph Ctrl + down arrow Up one screen Page Up Down one screen Page Down To top of previous page Ctrl + Page Up To top of next page Ctrl + Page Down To beginning of document Ctrl + Home To end of document Ctrl + End

26 Selecting Text Select text with the mouse or with the keyboard

27 existing characters are you key additional text
Inserting Text existing characters are moved to the right as you key additional text press the Insert key or double-click the OVR mode button to switch to Overtype mode

28 Deleting Text Backspace key Delete key Ctrl + Backspace Ctrl + Delete

29 Undo and Redo Undo Redo

30 Commands Review How Do You Open Word?

31 Commands Review File Save Save As… How Do You Save a Document?
Document Name Click Save

32 Commands Review How Do You Change the Default Folder?
Tools, Options, File Locations tab, select Documents, and then click the Modify button to display… Click triangle to display menu Click here to change to floppy disk

33 Commands Review How Do You Open a Document? Click the Open button or…
Click File and then Open on the Menu bar to reveal… Double-click the file name to open the document

34 send immediately to the printer
Commands Review How Do You Print a Document? send immediately to the printer OR…

35 Commands Review How Do You Exit Word? OR…

36 Formatting Characters
Coming Next Chapter 2 Formatting Characters and Using Help

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