1. MEETING: PRINCIPALS & HODs
School Based Assessment:
DRIVER OF TEACHING
AND LEARNING
HTS WELKOM
16 MARCH 2017

2. PRESENTATION OUTLINE Background Legislative Context 2016 Reflection
Recommendations
Statistical moderation
2017 Sba Plan and Approach
Sba Mark Sheets Management Plan
Key Activities
Conclusion

3. BACKGROUND
School Based Assessment (SBA) refers to forms of assessment, which are conducted by the teacher at the school level.
This includes assignments, projects, research, demonstrations, role plays, listening exercises, homework pieces, class work pieces, tests and examinations.
In subjects with a practical component and in the case of languages with an oral component, SBA includes assessment of the practical skills and in the case of languages, assessment of the oral skills.

4. (Cont.)
SBA constitutes 25% of the final promotion mark in all the subjects offered as part of the National Senior Certificate (NSC).
In the case of the subjects with a practical component and the languages, the weighting of SBA is higher than 25%.
In the case of Life Orientation the assessment is totally school based (i.e. 100% SBA).

5. (Cont.)
It is the responsibility of the PEDs and (DBE) to ensure the reliability, validity, fairness and practicability of the SBA.
 Moderation of SBA should be conducted at school, district, provincial and at national level to ensure credibility of the SBA.
Umalusi quality assures.

6. LEGISLATIVE CONTEXT
SBA policy must be read in conjunction with the Curriculum and Assessment Policy Statements, Regulations for the Conduct, Administration and Management of Assessment for the National Senior Certificate, 2005, the National Protocol on Assessment for Schools in the General and Further Education and Training Band, (Grade R-12), 2006 and National protocol for Reporting and Recording.

7. LET’S REFLECT 2016: AREAS OF CONCERN
Utilization of district and school SBA Coordinators.
Quality of assessment practices – Practical tasks, Oral tasks, marking, rubrics etc.
SBA Irregularities
Handling of SBA moderation reports.
Submission of portfolios for moderations
Learners who fail to administer tasks on the day of administration.

8. (Cont.) SASAMS / School recording Sheets /Quarterly reporting.
SBA Mark sheets – Correctness and timeous submission.
Part time learners – SBA tasks and Mark sheets – Subject changes
Common tasks – Compliance, Quality, Memoranda & Memo discussions.
Rejection / adjustment of SBA marks.

9. UMALUSI FINDINGS Subjects verified in July / August 2016
Subjects verified in October 2016
Accounting
Agricultural Sciences
Business Studies
Civil Technology
CAT
Consumer Studies
Dramatic Arts
Economics
English FAL
Geography IT
Life Sciences
Mathematics
Mechanical Technology
Physical Sciences
Agricultural Management Practices
History
Tourism

10. AREAS OF GOOD PRACTICE
Adequate content coverage in most subjects verified.
Many Teacher’s files and evidence of Learner performance indexed, neat, well presented and orderly.
Evidence of internal moderation in some Teacher and learner files.
Use of common tasks for capacity building and equivalent standards.

11. AREAS OF WEAKNESSES Poor handling of SBA irregularities.
Absence of or ineffective SAICs across provinces.
Quality of internal moderation in most schools sampled.
Availability of supplies, equipment and tools for Consumer Studies and Hospitality remains a challenge.
Failure to provide analysis grids indicating spread of content and cognitive skills.
Poor marking and application of rubrics.

12. (Cont.)
The use of textbooks and past year’s question papers and exemplars without modification.
Poorly developed practical tasks.
Inability to distinguish between good, satisfactory and excellent responses.
Little or undirected feedback.
Double lesson period for subjects with PATs not adhered to.
Evidence of performance in Dance Studies is always missing
as most schools do not record performance.

13. RECOMMENDATIONS
SBA marks for ALL subjects must be moderated and approved by HODs Subject Advisors by the end of every term.
PATS and Orals are components on their own. ALL learners must have marks for the PATs and for the Orals.
SBA recorded marks must correspond with SBA marks in SASAMS.

14. (Cont.) SBA Coordinators to track the progress of Part time learners.
Schools must ensure that ALL tasks administered are of good quality and CAPS Compliant as per each subject.
ALL 2016 grade 10 – 12 Moderation reports and Irregularities must be discussed during staff and Departmental meetings.

15. (Cont.)
Policy to be adhered to with regard to learners who fail to perform certain tasks.
SMTs should communicate school assessment plans to parents and learners.
Accountability has to be instilled in subject Teachers and HODs in schools.
Disciplinary procedures should be followed in cases of non-compliance.
Annual SBA day.

16. (Cont.)
Irregularities committed need to be recorded, reported and followed up.
DBE & PEDs need to ensure that SAICs are functional at schools.
DBE needs to ensure that a joint workshop on development and moderation of tasks is conducted for curriculum staff.
DBE & PEDs need to ensure that schools offering schools with practical components have adequate resources, equipment & infrastructure.

17. (Cont.)
The curriculum directorate needs to ensure that analysis grids are made compulsory for all SBA tasks.
DBE & PEDs need to ensure that PATs are submitted timeously for moderation.
DBE & PEDs to ensure schools to adhere to policy with regard to PATs.
Recording of live performance in Dance Studies must be made compulsory.

18. STATISTICAL MODERATION V/S REJECTION OF SBA MARKS
Conducted by UMALUSI on SBA marks for all Provinces.
Adjusted examination marks statistically compared to the mean of raw SBA marks, per school.
Spread of marks statistically represented by SD.
Marks get adjusted up, adjusted down or completely rejected.
When marks get rejected, learners get compensation of 5 % of the exam mark.

19. MEAN & STANDARD DEVIATION
The statistical mean refers to the mean or average that is used to derive the central tendency of the data in question. It is determined by adding all the data points in a population and then dividing the total by the number of points. The resulting number is known as the mean or the average.
The standard deviation is a measure that is used to quantify the amount of variation or dispersion of a set of data values. It provides some idea about the distribution of scores around the mean (average). The smaller the standard deviation, the more narrow the range between the lowest and highest scores or, more generally, that the scores cluster closely to the average score.

20. PRINCIPLE 1
If the mean of the SBA marks for the centre are between 5% – 10% above the adjusted examination mean, the SBA marks of that centre will be accepted as is.

21. EXAMPLE
Adjusted Exam Mean
Raw SBA Mean
Final SBA Mark 50 57 45 55

22. PRINCIPLE 2
If the mean of the SBA marks for the centre are less than 5% above the adjusted examination mean, the mean of the SBA marks must be brought up to 5% above the adjusted examination mean.

23. EXAMPLE
Adjusted Exam Mean
Raw SBA Mean
Final SBA Mark 50 53 55 48

24. PRINCIPLE 3
If the mean of the SBA marks for the centre are greater than 10% and less than or equal to 15%, above the adjusted examination mean, the SBA marks will be adjusted and scaled down as follows:

25. If the SBA mean is 11% above the adjusted exam mean, it is brought down to 9% above, the adjusted exam mean
If the SBA mean is 12% above the adjusted exam mean, it is brought down to 8% above, the adjusted exam mean.
If the SBA mean is 13% above the adjusted exam mean, it is brought down to 7% above, the adjusted exam mean.
If the SBA mean is 14% above the adjusted exam mean, it is brought down to 6% above, the adjusted exam mean.
If the SBA mean is 15% and above the adjusted exam mean, it is brought down to 5% above, the adjusted exam mean

26. Adjusted Exam Mean
Raw SBA Mean
Final SBA Mark 50 61 59 62 58 63 57 64 56
65 and above 55

27. PRINCIPLE 4: REJECTION OF MARKS
The spread or the distribution of SBA marks.
The spread or distribution of marks is statistically represented by the Standard Deviation (SD).
When the standard deviation (SD) of SBA is very small, it is an indication that the SBA marks are bunched, i.e. the SBA marks are concentrated around a specific mark. This implies that the assessor was not able to distinguish the abilities of the candidates, and therefore most of the candidates obtain an average mark. In such cases the SBA marks will be ignored or rejected.
If the standard deviation (SD) is less than 5% and less than three quarters of the exam standard deviation, the SBA marks for that centre and that subject are rejected. These candidates will be compensated by having their SBA mark generated, which will be equal to 5% above the adjusted exam mark.

28. SUMMARY OF THE PROCESS

29. PROVINCIAL SBA COMPARISON PER DISTRICT
2016
ALL
Rejected
%Rejected
>=5 and <=10%
%>=5 and <=10%
>10 and <=15
% >10 and <=15
>15%
% >15%
<5%
%<5%
FREE STATE
4171 63
1.5
832
19.9
441
10.6
181
4.3
2654
63.6 FZ
790 8
1.0
139
17.6 85
10.8 23
2.9
535
67.7 LJ
893 9
176
19.7
108
12.1 41
4.6
559
62.6 MT
1123 18
1.6
240
21.4
133
11.8 60
5.3
672
59.8 TM
1093 26
2.4
222
20.3 90
8.2 45
4.1
710
65.0 XR
272 2
0.7 55
20.2 25
9.2 12
4.4
178
65.4
Grand Total

30. (Cont)
There are 63 records (60 in 2015) with Motheo 18 records (13 records in 2015) and Thabo Mofutsanyana with 26 records (27 records in 2015) being the main contributors to the rejected category.
The percentage of records in the greater than 15% category is fairly good. This should be kept at these levels and could even be lowered.
In the less than 5% category, attention should be given to the schools affected as learners are disadvantaged because of low SBA marks.

31. The performance in the category of between 5% and 10% which is regarded as the ideal percentage is very low and should be increased. In the short term the province should try to achieve at least 25 % across all districts and aim for 50% in this category in the medium to longer term.
(Cont)

32. NATIONAL SBA COMPARISON PER PROVINCE : 2015 TO 2016
ALL
Rejected
%Rejected
>=5 and <=10%
%>=5 and <=10%
>10 and <=15
% >10 and <=15
>15%
% >15%
<5%
%<5% EC
2015
10848
462
4.3
2115
19.5
1672
15.4
1852
17.1
4747
43.8
2016
10942
420
3.8
2179
19.9
1589
14.5
1457
13.3
5297
48.4 FS
4243 60
1.4
830
19.6
370
8.7
177
4.2
2806
66.1
4171 63
1.5
832
441
10.6
181
2654
63.6 GP
12288
113
0.9
1988
16.2
1152
9.4
1107
9.0
7928
64.5
12508
104
0.8
2098
16.8
1013
8.1
682
5.5
8611
68.8
KZN
19454
679
3.5
3442
17.7
3067
15.8
5311
27.3
6955
35.8
19325
540
2.8
3947
20.4
2757
14.3
2581
13.4
9500
49.2 LP
15019
1055
7.0
3063
2285
15.2
2533
16.9
6083
40.5
14818
913
6.2
3133
21.1
2123
1845
12.5
6804
45.9

33. NATIONAL SBA COMPARISON PER PROVINCE : 2015 TO 2016
ALL
Rejected
%Rejected
>=5 and <=10%
%>=5 and <=10%
>10 and <=15
% >10 and <=15
>15%
% >15%
<5%
%<5% MP
2015
6828
225
3.3
1278
18.7
913
13.4
959
14.0
3453
50.6
2016
6799
209
3.1
1458
21.4
897
13.2
712
10.5
3523
51.8 NC
1593 38
2.4
307
19.3
227
14.2
247
15.5
774
48.6
1602 34
2.1
303
18.9
208
13.0
171
10.7
886
55.3 NW
4373
163
3.7
844
499
11.4
509
11.6
2358
53.9
4481
3.6
934
20.8
475
10.6
315
7.0
2594
57.9 WC
6095 24
0.4
1043
17.1
512
8.4
234
3.8
4282
70.3
6042 28
0.5
1308
21.6
545
9.0
228
3933
65.1
Grand Total
80741
2819
3.5
14910
18.5
10697
12929
16.0
39386
48.8
80688
2474
16192
20.1
10048
12.5
8172
10.1
43804
54.3

34. (CONT)
There has been a national decline of 0.4% of rejected marks from 2015 to In the provinces, it ranged from +0.1% to -0.8%.
Limpopo has the highest number (913) and percentage (6.2%) of moderation records that were rejected in 2016.
From 2015 to 2016, there has been an improvement in the category where SBA marks are not adjusted. Nationally this improvement is 1.6%, with provincial improvements in this category ranging from 0.3% in the Free State to 4.5% in the Western Cape. The Northern Cape experienced a slight decline of 0.4% in this category.

35. (Cont)
In the category of very high differences between SBA means and Examination means there has also been an improvement as the data shows a decline of 5.9% nationally, with the improvement ranging from 0.1% in the Free State to 13.9% in KwaZulu-Natal. KwaZulu-Natal has improved from 27.3% in 2015 to 13.4% in The PED must be commended for this improvement as it means that their SBA standards are being raised.
The performance in the category between 5% and 10% which is regarded as the acceptable percentage range is at 20.1% nationally. It would be ideal if this percentage could be raised incrementally by at least 10% per year.

36. (Cont)
In the category where SBA means are less than 5% above the Examination means (last column), the national percentage has increased by 5.5%. This suggests an increase in the standard of assessment at these schools.
This however is not the ideal situation as learners at such a school can, possibly, be disadvantaged as they do not benefit as much as the learners in a school that falls in the ideal category and where the school’s SBA mean is exactly 10% above the examination mean.

37. AS THE NEW TERM STARTS IN 2017
2 Chronicles 20:12
“We do not know what to do, but our eyes are on you”.

38. APPROACH/BRIEF DESCRIPTION
2017 SBA PLAN AND APPROACH
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
The advert for the appointment of Provincial moderators goes out.
An advert sent via the bulkmail.
10 February
SBA Provincial Coordinator
Trainings/Meetings with School based SBA Coordinators.
District based SBA Coordinators will organise meetings with school based SBA Coordinators. Provincial SBA Coordinator will be part of most of those meetings.
February - March
SBA Provincial and District Coordinators
School visits:
Schools with rejected SBA marks will be prioritised.
Schools that struggled with submission of portfolios and marks in 2016 will be visited for support.
The advert closes.
Application forms personally delivered or sent via district and HO officials. The due date m
10 March

39. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
The advert closes.
Application forms personally delivered or sent via district and HO officials. The due date must be observed and respected.
10 March
SBA Provincial Coordinator
District officials
Principals
Teachers
Sampling of schools for grade Provincial moderations.
Sampling based on 2016 grade 12 performance, big enrolment and track record on SBA (Schools with rejected SBA marks).
10 – 14 April
Appointment of grade 10 – 12 Provincial moderators.
Letters of appointment generated and sent to schools via SBA Coordinators, and District Exam officials.
April
Admin person
List of sampled schools released for GR 10.
Lists of sampled schools sent via SBA Coordinators, and SAACs.
25 April

40. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
List of sampled schools released for GR 11.
Lists of sampled schools sent via SBA Coordinators, and SAACs.
02 May
SBA Provincial Coordinator
Admin person
List of sampled schools released for GR 12.
08 May
Grade 10 Provincial moderation.
Portfolios delivered, checked, controlled and placed according to subjects and Districts prior to the actual start of moderation. District SBA coordinators to bring the District control list when bringing portfolios to the moderation venue.
09 – 15 May 2017
Provincial moderators

41. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
Grade 11 Provincial moderation.
SBA Coordinators bring grade 11 portfolios and take grade 10 ones.
16 – 22 May 2017
SBA Provincial Coordinator
Provincial moderators
Admin person
EAs
Grade 12 Provincial moderation.
SBA Coordinators bring grade 12 portfolios and take grade 10 ones.
23 – 29 May 2017
SBA Provincial Coordinator 
DBE SBA Moderation.
SBA Coordinators bring grade 11 & 12 portfolios for DBE and take grade 12 ones.
24 June – 30 June 2017
DBE Moderators

42. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
Umalusi Moderation and Verification.
SBA Coordinators bring grade 12 portfolios for Umalusi and take DBE ones.
01 – 04 July 2017
SBA Provincial Coordinator
 Umalusi moderators
 Admin person
 EAs
Investigation of Irregularities
Serious Irregularities will be investigated immediately after Umalusi moderation
July - August
 District SBA Coordinators
 PSCs
 SAs
Grade 10 Provincial moderations.
Portfolios delivered, checked, controlled and placed according to subjects and Districts.
12 – 18 September 2017
 Provincial moderators
Grade 11 Provincial moderations.
SBA Coordinators bring grade 11 portfolios and take grade 10 ones.
19 – 25 September 2017

43. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
Grade 12 Provincial moderation.
SBA Coordinators bring grade 12 portfolios and take grade 10 ones.
26 September – 02 October 2017
SBA Provincial Coordinator
Provincial moderators
DBE SBA Moderation.
SBA Coordinators bring grade 11 & 12 portfolios for DBE and take grade 12 ones.
30 September – 06 October 2017
Umalusi Moderation and Verification.
SBA Coordinators bring grade 12 portfolios for Umalusi and take DBE ones.
07 – 10 October 2017

44. APPROACH/BRIEF DESCRIPTION
(Cont.)
ACTIVITY
APPROACH/BRIEF DESCRIPTION
TIME FRAMES/DATE
PERSON RESPONSIBLE
Grade 12 SBA Moderations
Subject Advisors do final moderation of SBA marks and hand in SBA computerised mark sheets.
Orals: August – September
SBA: October
Subject Advisors
PSCs
SBA Capturing and Verification
Marks are received from Subject Advisors, get captured at District offices and get verified at Head office. PSCs also assist a great deal in this exercise.
October - November
Exam officials – Head office
Exam officials: Districts
EAs

45. SBA MARK SHEETS – MANAGEMENT PLAN
Circular on Management of mark sheets sent to schools and districts by 01 August 2017.
The printing of the Mark sheets will start on 4 September 2017.
Control and Packing will commence on 6 September and conclude on 8 September 2017.
Distribution to districts will commence on 11 September and conclude on 13 September 2017.
 Distribution to schools to be completed by 16 September 2016.

46. (Cont.)
Subject Advisors to moderate from 01 August to
27 October 2017.
Oral mark sheets to be submitted by 28
September 2017.
 Submission of mark sheets to district office will commence on 17 October until 27 October 2017.
All marks should be submitted by 27 October 2017

47. The Province will prioritise the following Key Activities:
Stabilising and Strengthening performance of SBA coordinators at school and district level.
Prioritization of SBA Irregularities, Moderation reports, schools with rejected marks, MO learners, Part time learners & Subject changes.
Monitoring of SBA by Circuit managers, SAs & SBA coordinators.
Administration of DBE PATS.
Discussion of SBA matters in SGB meetings.

48. (Cont.) Grade 10 Provincial SBA Moderation.
DBE Moderations.
Umalusi Moderation & Verification.
LO Provincial moderation.
NSC LO moderation by DBE & Umalusi.
Capturing of SBA marks.

49. (Cont) Regular and proper assessment is critical.
Weekly assessment for underperforming schools.
Monthly tests
Participation in common tests/ exams
Proper marking of tasks, tests and exams
Analysis, recording and reporting/feedback

50. Conclusion
“Every day is a new beginning. Treat it that way. Stay away from what might have been, and look at what can be”

51. Thank You